Live Jesus

Student/Parent Handbook

Parent Student Handbook 


Please refer to the following for rules and regulations at The Academy. The Administration of Visitation Academy retains the right to amend the Parent/Student Handbook. 

Statement of Philosophy 

Visitation Academy, founded in 1855, reflects the mission of the Sisters of the Visitation. This mission centers around life itself through the development of key relationships with God, self, others, and creation. The heart of a Visitation education is rooted in the spirit of St. Francis de Sales. Respect for the individual through the virtues of gentleness and humility is imparted in an environment of love and tradition. 

Visitation Academy provides a unique learning environment for the education of young girls. Visitation is located on 7.5 acres of monastery grounds in Bay Ridge, Brooklyn. The Old World charm of our physical setting houses a dynamic educational program that prepares our girls to be responsible women of tomorrow. An integrated curriculum, infused with morals and religious values, empowers our students to meet the challenges and demands of the new millennium. 

The unique value of Visitation Academy is that it is a girls’ school which enhances the spiritual, intellectual, personal, social, and physical development of each student. As a community of Christian educators, we recognize and address the many facets necessary for the growth of young women: a well-rounded program that develops student awareness of moral, religious, and educational values; a single-sex program that bolsters leadership and self-esteem; cultural and religious diversity that encourages attitudes of understanding and tolerance; small class sizes that promote an atmosphere of mutual support and a sense of community; teaching methodologies that acknowledge multiple intelligences. 

Our Visitation community is built on the strength of the relationship of teacher, student, parent, school, and monastery. Our interaction with one another is rooted in the belief that we are made in the image and likeness of God. This is reflected in the following ways: the structure and style of the school creates a community atmosphere; our small faculty is conducive to mutual support and respect; teachers as role models encourage a positive self-concept in students; the high percentage of parental involvement in school functions affirms the mission of the school; the Academy is a vital part of the mission of the Sisters of the Visitation; faculty members take personal responsibility in living out the mission of the school; alumnae continue to support the vision of the school. 

Collaboration is a significant part of the development of administrative, curriculum, teaching, and evaluative processes: the Principal, in consultation with the Board of Trustees, faculty and staff, develops and implements policy; educational policy and curriculum are formulated as a result of an on-going collaboration of professional study, communication, and evaluation; the strong Staff Development program at V.A. facilitates cutting-edge teaching strategies (i.e. articulation of methodology at meetings on and across grade levels; and implementation of diverse teaching/learning techniques with integration of NYS Learning Standards). 

Dialogue is a necessary component of the school evaluation at V.A., enabling all members of the school to participate. It takes into account both formal and informal criteria, promoting a valid assessment for all. 

As a community of believers and learners, we live the message proclaimed at the entrance to the Academy: Be it known to all who enter here that Christ is the reason for this school. He is the unseen but ever present teacher in its classes. He is the model of its faculty and the inspiration of its students. 


Admission Procedures and Re-Registration 

Each year in February, V.A. conducts re-registration for the students already attending the school. Parents are required to pay a non-refundable deposit by the deadline or face the possibility of forfeiting the child’s seat. Families who are delinquent in tuition or other fees will not be considered for re-registration nor will a seat be held if applying to another school program. 

Students entering Nursery:    Students must be three years old or turn three by December 31st of that school year.  Students must be toilet trained in order to enter our Nursery program. 

Tuition rates and payment systems 

The Administration is responsible for setting tuition, fees, and a timetable of payments for the academic school year. If you are two or more months behind in payment, your child may not attend class until tuition becomes current. 

School Rules and Procedures 


 Rules at Visitation are comparatively few and are for the greater good of all the school community. They are intended to help each girl grow in individual freedom, personal responsibility, and self-discipline while displaying good manners characteristic of a Catholic young woman. Enrollment of a student implies an approval of the philosophy of our school and an agreement on her part and on the part of her parents to observe these rules. The Administration reserves the right to discipline and/or dismiss a student whose conduct, attitude, or effort is considered unsatisfactory. 

Code of Conduct:  

 As a community of learners, Visitation Academy has established certain standards and guidelines to aid in preserving the ideals of the school. Adherence to the Code of Conduct is an important part of being a member of the Visitation community. At the core of this code are the ideals of honesty, integrity, and maximum growth for the individual and the school. Thus, the following actions are deemed inappropriate and will result in administrative review: 

  • disrespect/disobedience 
  • cheating/plagiarism 
  • using cell phones on school grounds 
  • destroying or defacing school property 
  • being in a classroom at any time without a teacher present 
  • being out of class without permission 
  • causing disorder anywhere during school hours 
  • improper language or behavior 
  • eating or drinking on the school grounds other than at specified times 
  • chewing gum 
  • littering on the school grounds 
  • Substance Abuse will not be tolerated under any condition and will result in immediate dismissal. 

Elaborate birthday celebrations are not allowed: With prior approval of the teacher, parents may send in cupcakes or candy bags in the Lower School only. Birthday parties are not allowed in the Middle School. 


 Lower School and Middle School 


 We venture to provide a variety of learning experiences for those enrolled at the Academy. Each student must fulfill all her class-requirements on time and in the manner prescribed by the teacher. Late and incomplete assignments will be graded accordingly. 


 Students are responsible for completing all homework assignments on time. Parents are required to help motivate their children to carry out this responsibility. Students who are absent are required to make up all classwork and homework assignments within the time prescribed by the teacher. 

Grading and Report Card Policies 

 Grades are based on classwork, homework, quizzes, tests, and individual and group projects. Midway between report cards, children are given a progress report to alert parents to any difficulties that may be occurring. Please review this report promptly. Feel free to request an interview. Report cards are distributed three times a year. The first and second report cards are distributed during parent-teacher conferences in December and March. The final report card is sent home on the last day of school. 


Middle School Grades 5 – 8 

Academics: All homework must be turned in the day it is due. It is the responsibility of the student who is absent to make up the work, usually within 1-2 days, at the discretion of the teacher. Please note: All students receive a mark for homework and this directly impacts their final report card mark. 

Before or After School Holidays/Vacations:Vacation plans should be made to avoid missing any school days. If any unusual circumstances arise, parents should notify the school immediately. It is the student’s responsibility to meet each of her teachers to arrange for the completion of all assignments, quizzes, tests, etc., missed during her absence. 

Making Up Assignments: When a student is absent from class, it is her responsibility to contact the teacher in order to make up any tests or work she has missed.  Students arriving after the start of the day or who are scheduled to leave early are to contact the teacher of any class missed or to be missed to submit the assignment due in that class or to take the test scheduled for the missed class.  In the case of anticipated absences, i.e., doctor’s appointments, field trips, family trips, etc., all work including tests should be completed and submitted before the absence unless prior arrangements have been made with the teacher. 

Pattern of Absences: Students who are absent miss instruction, discussion, and participatory activities that enrich and deepen their understanding of key concepts. 

Non-School Sponsored Events: Parents are requested to not take their daughters out of school for non-school sponsored activities or vacations except for 7th or 8th grade buddy-days at other high schools. 

The Academy acknowledges academic excellence after each trimester for students in Grades 5 through 8. 

Certificates of Achievement will be given with report cards. 

Eligibility for honors is contingent upon the student’s upholding the Code of Conduct.  Students  must have a  Progress Code grade of 3/4 in Conduct to be eligible for Honors. 

  • Principal’s List: Grades of 95 or above in ELA, French, Math, Music, Science, Social Studies 
  • First Honors: All grades  90 – 94 
  • Second Honors: All grades  85 – 89 

Graduation: Valedictorian and Salutatorian Guidelines: 

A student must be in the top 5% of the class for grades 6, 7 and 8 

A student must be a model of Salesian values including but not limited to: kindness, gentleness and respect for one another. The core of a Visitation education is the Salesian charism. 

Religious Education 

Religion classes are mandatory for all students. Whether a child is Catholic or not, she is required to remain in the room while religion is taught and to attend liturgical and paraliturgical services. 

Dress Code 

Uniforms may be purchased from Flynn & O’Hara or Land’s End. 

Flynn & O’Hara Phone: Call 800-441-4122 

Land’s End: Preferred School Number 900078916 

Online: Go to and create or sign in to your account. Include your student and school information in My Account (or find your School using the Preferred School Number Search: 900078916). 

Shop via the direct link: 

Phone: Call 1-800-469-2222 and reference your student’s Preferred School Number 900078916, grade level and gender. Our team of consultants are available 24/7 for assistance. 

In-Store: Visit your local Lands’ End store. Associates can help you with sizing information and you can place your Preferred School order online via the store kiosk. Please note, Lands’ End stores may have a limited product assortment (no logo’d merchandise is available in the store). 

Lands’ End Store 2655 Richmond Store  #1510 Staten Island, NY  10314 (917) 636-402 


Winter Dress Code/Uniform 2019-2020 


Spring/Fall Uniform – Sept. – Oct.  

Worn from first day of school to October 31st and May 1st to last day of school – unless otherwise notified.   

Grades Nursery – 4     

  • Nursery & Pre-K – Navy Polo Dress  
  • Kindergarten – Grade 4 – Tan Jumper  
  • Socks – white knee socks  
  • Shoes – navy shoes   

Grades 5 – 8   

  • Tan Skirt  
  • Blouse – white, short sleeve golf shirt/blouse 
  • Socks – white knee socks 
  • Sweater – navy with emblem 
  • Shoes – navy shoes  


Winter Uniform – Nov. 1 – April 30th 

Coats – Solid Navy Coats and Jackets  

Worn November 1st to April 30th – unless otherwise notified.  

Nursery – 4  

  • Jumper – navy with emblem  
  • Blouse – white, peter-pan collar 
  • Sweater – navy with emblem  
  • Socks – navy knee socks or tights  
  • Shoes – navy  


Grades 5 – 8  

  • Skirt – navy skirt with pleats 
  • Blouse – white shirt/blouse 
  • Opaque navy pantyhose or tights  
  • Socks – navy knee socks  
  • Sweater – navy with emblem  
  • Shoes – navy  

Gym Wear  

Grades PreK – 8  

  • Visitation Navy t-shirt Visitation Navy sweatshirt Navy sweatpants*REQUIRED on Gym days starting the day after Columbus Day to the end of April Navy shorts*UNDER UNIFORM SKIRT only with “summer uniform” Sept to Columbus Day; lst Mon May to June Athletic white sneakers  
  • Note: The Gym uniform is worn to school only on Gym days.  
  • Shorts are worn under uniform skirt and may not be worn to school as a school uniform. 
  • No outside Logos on any school clothing 


School Regulations 

  1. Girls are not allowed to wear makeup, long nails, nail 
  1.  tips, wraps, or extensions. 
  1. Only small stud earrings, watches, and religious medals are allowed. 
  1.  No cartilage or double piercing is allowed. 
  1. Only solid navy jackets or coats are allowed. (No outside Logos on any school clothing) 
  1. Book Bags: Traditional backpacks may be any color. 
  1.  Luggage-type bags, including those on wheels are dangerous. 
  1. Gum, candy, toys, purses, pocketbooks and glass bottles are not allowed. 

School Hours 

  • 8:20 AM – 2:20 PM  Nursery 
  • 8:20 AM to 2:30 PM – PreK – 4 
  • 8:20 AM to 2:45 PM – Grades 5, 6, 7, and 8 


There will be a Morning drop-off program this year. The program is for students who are arriving before 8:00am. A faculty member will meet your daughter at the Alumnae Room door starting at 7:15am. The girls can read or do school work while waiting for the day to begin; they may also bring computer games or card games to play. There is a flat fee for this program – $7 per day; students may enter from 7:15-7:55am (the cost of program $7/day or $35/week). The Alumnae Room door will be closed at 7:55am to allow the teacher to bring the students to their respective classrooms. 

NEW ARRIVAL PROCEDURE: The front door will open at 8am for all students. The students will proceed directly to their classrooms. Our school day will start at 8:20am, so students arriving after this time will be marked late. 

Nursery Program will be as follows 

  • Half-day program will begin at 8:20-11:20am   
  • Full-day program will begin at 8:20am-2:20pm  

Nursery – 8th grade 

Lateness: A student arriving after 8:30 AM will be marked late. 

Absences: Parents must notify the school (718-680-9452) by 10:00 AM if their daughter is absent. An absence note, signed by a parent/guardian, must be presented on the day of the child’s return to school, as mandated by New York State Law. 

Excused: An excused absence includes (1) illness or (2) family emergency. It is the responsibility of the student to make up missed homework assignments, as well as classroom work. When a student becomes ill during the day, the parent/guardian must pick up the student at the office and sign the student out. 

Unexcused: Vacations should be scheduled according to our school calendar. Taking a student out of school for additional holidays affects student progress on all levels. Assignments are not given in advance. 

Inclement Weather Day Procedures: When rain or snow is forecast, parents are requested to send their child to school dressed appropriately for the expected weather. Raincoats with hoods are suggested, as are ponchos which fold up and can be kept in the backpack. Please label raincoats, ponchos, and boots with your daughter’s name.  No umbrellas are to be brought to school. 


  • Nursery – 2:20pm at Front Door  
  • Pre-K – 2:30pm at Front Door  
  • K – 4 – at Main Gate on Ridge Blvd @ 2:30pm  
  • Gr 5 & 6 – at Side Gate on 91st Street @2:50pm  
  • Gr 7 & 8 – at main Gate on Ridge Blvd @2:50pm  

If you are late for pick-up, please meet your daughter in After School.  

After School will begin Monday, September 10th. The hours are 2:30 – 6pm. There is an hourly fee for this program.  


Internet Access 

Visitation Academy provides our students with the opportunity to access the Internet and will provide instruction in its use as a valuable learning tool. We will make every effort to supervise the use of on-line services and to block undesirable areas. Students may not use these facilities except in the presence of an adult supervisor, and they are not permitted to enter chat rooms or knowingly undesirable sites. We cannot accept responsibility if your daughter intentionally enters an area of the Internet that is offensive.  In such a case, future access by that student will be denied. If an unapproved site is accessed, our supervisors will disconnect from that area as quickly as possible. If a parent does not want his or her daughter to use online services, it is the parent/guardian’s responsibility to inform the school in writing of such decision. 



Cell Phones 

Cell phones must be turned off and in the student’s backpack. Any child using a cell phone on school grounds will have the phone confiscated and will be suspended from school. Parents must retrieve the phone from the office. 


Changes to NYS Health examination requirements: 

Beginning 7/1/18 all New York State students in grades Pre-K, K, 1, 3, 5, 7 must have an updated health exam. Health Care Providers must complete the approved NYSED Student Health Examination Form for School. Students in other grades are still required to have all updated immunizations. (See enclosed handouts.) ALL UPDATED MEDICAL AND DENTAL FORMS ARE DUE NO LATER THAN FRIDAY, SEPTEMBER 28, 2018. We appreciate your time in collaborating with us to provide you 


Personal Student Information: 

Medication:In accordance with New York State Education Law, the school cannot assume the responsibility of administering medication to any student. In those cases where a student must receive medication during school hours, Visitation must be provided with a doctor’s note stating that fact. In addition, the child must be able to self-administer the medication. If the child is unable to self-administer, a parent must come to school to give the medication. 

Safety Regulation Regarding Cars:Parents are prohibited from using or blocking the driveway at any time, regardless of weather conditions. Also, in recognition of the tragic consequences that can result from the hazardous practice of double-parking, parents must not double-park in front of the Academy on Ridge Boulevard. 

Emergency Contact:Each child must return an emergency card during the first week of school. It is the responsibility of the parent to complete this form accurately and see that the information stated is kept up to date. 

Sickness:Please do not send your child to school if she is sick. Children who become ill in the school will be sent to the school office. A parent will be notified of the condition of the child. When a child is forced to leave school because of illness, only the parents, or adult designated by the parent, may pick up the child 

Dental Requirements:All students are expected to visit the dentist annually and provide the school with a completion note. 

Medical Excuses:When a student experiences an injury or illness that affects her ability to perform at her maximum level, it is imperative that the school be provided with written notification and medical documentation. Students with special orthopedic support appliances also must submit medical documentation. 

Non-Custodial Parents 

Parents must alert the school in writing as to any court papers regarding custody of children and the status of the non-custodial parent. Copies of any official court papers must be provided to the school. 


 Appointment ProceduresParents are encouraged to communicate with their child’s teacher. However, a written request for a conference is necessary. The teacher will respond within a day. 

Parent Associations:The Mothers’ Club and The Fathers’ Club are organizations available to all parents/guardians whose children are currently enrolled in the Academy 

Emergency School Closing: School closings caused by inclement weather conditions are generally determined by the school. You will be notified through Option C by either text or e-mail  in the event of a school closing (e.g. boiler malfunction, lack of water). 

School Telephone:(718) 680-9452 

Phone Calls: Students are not allowed to call home for homework, supplies, or concerning after school activities. This policy encourages responsibility. 


Dining Hall and Playground Regulations 

  • Glass bottles or cans that require openers are not permitted in the Dining Hall 
  • No lunch is to be brought in from outside restaurants. ALL lunches must be brought in with the student. No one is to leave lunches at the school office. 
  • Each class sits at their designated table and does not sit at another grade’s table 
  • Whenever the bell rings or the lights are turned off during lunchtime, immediate silence is expected and attention is paid to the teacher on Lunch Duty. 
  • After 20 minutes, weather permitting, students will be dismissed to go outside. Before leaving, students must leave their places clean and push in their chairs. 
  • No food is to be brought from the lunchroom to the playground. 
  • No child is allowed back to her classroom at any time for any reason. 
  • Weather permitting, every student is expected to go outside after she has been dismissed from the Dining Hall. Permission to stay indoors during lunch period for health reasons requires a written request from a doctor. 
  • Only volunteer adults and teachers on Lunch Duty are allowed in the Dining Hall. Siblings who are not students are not permitted in the Dining Hall or other areas of the school during school hours. 
  • When outside, no student is allowed in the woods or in the boathouse. 
  • If there is adequate adult supervision, middle school students are allowed in the field. 
  • Students must use playground equipment in a safe manner. 
  • Any equipment used during lunchtime must be put away. 

When the bell rings, students are to line up and proceed inside with their teacher in a safe manner. 



Visitation Academy aims to develop inquiring, knowledgeable and caring young people who help create a better and more peaceful world through intercultural understanding and respect. 

Visitation’s policies and expectations aid each student’s growth in individual freedom (the ability to choose the better thing), personal responsibility, self-discipline, and the gracious manner characteristic of a young, Christian woman.  A Visitation student is expected to be completely honest in all her dealings, including class assignments and tests.  She is expected not to plagiarize material, fabricate or falsify information.  Enrollment in the school implies an approval of its standards and a willingness to cooperate with them. 


Cheating or academic dishonesty includes: 

  • Plagiarism – using the ideas or work of another person as your own, such as copying language from a book or website and not citing origin. 
  • Misconduct – refusing to follow directions, such as taking test materials from a classroom or using prohibited electronic devices. 
  • Forgery – forging the signature of a Parent/Guardian on a letter, progress report, permission slip or any other document. 



The Head of School, faculty, staff and students share in the responsibility to promote and uphold the Academic Honesty Policy.  Visitation values its partnership with parents and seeks parental support and respect for school policies and regulations. 


Teachers reinforce academic honesty: 

At the opening of the school year, each subject area teacher is responsible for teaching students how to use other people’s work, referencing and citation as it pertains to a particular subject area.  A workshop will also be conducted in ELA to guide students in referencing other people’s work including citations, work cited, Bibliography and quality of sources used. 

Teachers will: 

  • help students understand what academic honesty is and why it is important. 
  • help students learn definitions of cheating, plagiarism, collusion, and misconduct and how to avoid those practices. Teachers will also stress the concept of intellectual property – defined as ideas or work of another person, including professionals and students, and how to avoid the misuse of intellectual property. 
  • model good practices of academic honesty. 
  • encourage students to develop their own voice and ideas. 
  • help students develop responsible use of IT, library resources, and citation which includes photographs, websites, music, and literature. 
  • clearly state expectations for collaborative and individual work. 
  • teach students how to reflect on what they have read and take appropriate notes by paraphrasing and writing down general statements from texts. 


Below is a list of free citation sources to help students accurately acknowledge the intellectual property of others using MLA format. 

Citation Machine 

Easy Bib 

Perdue Owl 



Students should: 

  • be honest in presenting all of their work. 
  • acknowledge help from parents, other students, and friends. 
  • know what constitutes cheating and how to abide by the rules of academic honesty. 
  • say “no” to students who want to copy their work. 
  • understand and use technology and library resources properly. 
  • acknowledge resources in appropriately cited bibliographies, using MLA or another approved source when citing sources. 
  • when collaborating with other students, share ideas and not allow someone to copy their work. 
  • keep the content of a test to themselves and after taking a test not tell other students the questions or answers. 
  • not buy, find, or receive a paper that they turn in as their own work. 



Consequences of Academic Dishonesty 

Infractions of school policy show a lack of respect for the school, teachers, and fellow classmates and are not consistent with the student’s personal growth. 


  • For the first offense in a case of plagiarism, the teacher will review how to reference sources with student/class. The student will resubmit the assignment. 

Parents will be contacted by teacher and made aware of infraction. 

  • A second offence will result in a failure for the project/paper. 
  • Any continued offences will be referred to the principal. 
  • In a case of on-line safety dishonesty, a student will lose the privilege of using her personal tablets, computers or any electronic device at school. 

As a school community, we understand that students need support and guidance when it comes to being academically honest.  Our end goal in dealing with academic dishonesty is behavioral change. 




The Honor Code at Visitation shapes a learning environment based on honesty, fairness, responsibility, and mutual respect. All members of the community are called to uphold the Honor Code in thought and deed. “Be who you are and be that well,” advised St. Francis de Sales. 



Each student is responsible for maintaining her own honor and for the integrity of the entire community and her fellow students. Each student affirms this commitment by signing the pledge: 

I, _______________, agree to the conditions of the Academic Honesty Policy and understand that the following are violations of the Honesty Policy.  Examples include but are not limited to: 

  • Lying – not telling the truth to any member of the Visitation community. 
  • Plagiarism – using the ideas or work of another person as my own, such as copying language from a primary or secondary source without giving the proper credit to the source. Words, images, audio, and videos that are used in posters, slideshows, oral reports, papers, or other projects also must be cited. 
  • Misconduct – refusing to follow directions, such as taking test materials from a classroom or using prohibited electronic devices. 
  • Forgery – Forging the signature of a Parent/Guardian on a letter, progress report permission slip or any other document. 
  • Stealing 
  • Cheating – giving or receiving answers for an examination test, quiz, recitation, homework, or assignment of any type. This policy applies to both internal and external assessment(Terra Nova, NYS Testing, NYS Regents) 


The Internet provides access to computer systems located all over the world.  We need guidelines in order to use the Internet safely and productively.  Please read the guide lines below with your  parents and sign the bottom.  Once you have agreed with these guidelines, you will be able to participate in Internet projects in school.  If any of these guidelines are broken, you will not be allowed to use the Internet in school. 

  • will demonstrate honesty and respect for others at all times.   Honesty and respect to all in our school community including Sisters of the Visitation, faculty, staff and other students. 
  • I will not post language or pictures that are offensive. 
  • I will not invade the privacy of another user nor will I willfully break into another’s account. 
  • I will tell my teachers/parents right away if I come across any information that is racist, sexist, hateful or obscene. 
  • I will not go to any website that is not approved by my teacher. I will only go to websites that are needed for my research or schoolwork. 
  • I will be logged out of any personal media sites if I am using my own tablet/computer in school. I understand that the Internet is being used for research and school work and that I can-not check Facebook, Instagram or any personal media account while at school. 
  • I will ask permission to use materials that belong to someone else. Some information on website sites is copyrighted. 
  • I will not send mean or hateful e-mails to anyone. I will report any e-mail that is offensive to me to my parents and teachers. 
  • I will take care of software, equipment and data. 
  • I understand that I am not to use my personal cell/smart phone during school hours. My cell phone must be off and in my backpack during the school day. 
  • I will not engage in any form of harassment or cyber bullying. 
  • I will not access, transmit, copy or create material that violates Visitation’s Handbook. Violations include but are not limited to material, language, images and messages that are illegal, sexually-explicit (including nudity), threatening, rude, discriminatory, harassing or disruptive to the educational process. 

I understand, if I break any of the rules and guidelines for on-line safety, I will not be allowed use the Internet in school and disciplinary action might be taken, depending on the severity of the behavior. 

I understand, I cannot take classroom pictures of students or teachers and post pictures on Instagram or any other internet site. 

Any information related to the school on any web site, Instagram, bulletin board, chat room, e-mail or to other messaging system that is deemed threatening or impugning to the character of another person is subject to disciplinary action. 

Visitation reserves the right to review any and all data, information, communications, logs, and all other material stored on school devices or on student personal devices that I use on campus. 

Parents:  please do not try to reach your child on her cell phone during school hours. 


Anti-Bullying/Harassment Policy 

Anti-Bullying /Harassment Policy 

VA has a No Tolerance policy regarding bullying. 

*Definition of Bullying 

Visitation defines Bullying as some form of physical, verbal, social, or electronic harassment that has the effect of demeaning and hurting its victims or others in the Visitation community, regardless of its intended result or effect. 

Examples of bullying include but are not limited to the following behaviours 

* Pushing, tripping, kicking, or hitting 

* Damaging, hiding or taking property 

* Excluding someone from a group or activity to purposely hurt her 

* Threats of physical harm 

* Calling someone offensive or demeaning names such as “stupid” or “idiot” 

* Screaming profanity at someone 

* Writing mean, offensive, or demeaning comment on images on school property 

To be bullying an action must meet all 3 criteria 

  1. unwanted aggressive behavior
  2. imbalance of power – perceived or real
  3. repetitive – continuously or with intent, relentless

If bullying takes place on line or in writing – it qualifies as happening more than once. 

Bullying affects the entire community: 

(a)This requires staff to: 

* Be role models in word and action at all times 

* Be observant of signs of distress or suspected incidents of bullying 

* Make efforts to remove occasions for bullying by active patrolling during supervision duty 

* Arrive at class on time and move promptly between lessons 

* Take steps to help victims and remove sources of distress without placing the victim at further risk 

* Report suspected incidents to the appropriate staff 

(b) This requires students to: 

* Refuse to be involved in any bullying situations. If you are present when bullying occurs – if appropriate, take some form of preventative action and report the incident or suspected incident and help break down the code of secrecy. 

* If the students who are being bullied have the courage to speak out, they may help to reduce pain for themselves and other potential victims. 

(c) The School recommends that parents: 

* Watch for signs of distress in their child e.g. Unwillingness to attend school 

* Advise your child to tell a staff member about the incident. 

* Inform the school if bullying is suspected. 

* Do not encourage your child to retaliate. 

* Communicate to your child that parental involvement, if necessary, will be appropriate for the situation. 

*Adapted from Poly Prep 

**Adapted from Marymount College 


Guidelines from Dignity For All Students Act – NYS 

The New York State Dignity for All Students Act 

SECTION VI: RESTORATIVE APPROACHES AND PROGRESSIVE DISCIPLINE One of the Dignity Act’s underlying premises is that preventive and non-punitive intervention in response to incidents of discrimination and/or harassment, where appropriate, can be an effective way to foster school environments free from harassment and discrimination (see Education Law §§10, 13). 

Schools are, therefore, encouraged to use a wide range of intervention measures to address discrimination and/or harassment, including, where appropriate, restorative practices, conflict resolution, peer-mediation, and counseling, rather than over-relying on exclusionary methods of discipline, such as suspension. Understanding discipline as a “teachable moment” is fundamental to a positive approach to discipline. It has been in particular the experience of the New York City Department of Education that restorative approaches can help schools prevent or deal with conflict before it escalates; build relationships and empower community members to take responsibility for the well-being of others; increase the social skills of those who have harmed others; address underlying factors that lead youth to engage in inappropriate behavior and build resiliency; provide wrong doers with opportunities to be accountable to those they have harmed; and enable them to repair the harm to the extent possible. 


Student Guidelines for Online Safety  

Student Academic Integrity and Honor Code and Bullying Policy  

I understand and agree to the conditions in the Student Academic Integrity and Honor Code.   

I understand and agree to the conditions in the Student Guidelines for Online Safety and Bullying and Harassment Policy.  

Student’s Name PRE K -2_____________________________________  Grade _____ 

Student’s Signature Grades 3-8 __________________________ Date: ___________ 

Parent’s Signature___________________________ Date: ____________________ 



Student – Athlete Concussion Statement  

After reading the Visitation Academy Concussion Fact Sheet, my child and I are aware of the following information: 

A concussion is a brain injury. During the school day students must report any head injury to a teacher and the school office. If a child is diagnosed with a concussion, the parents are responsible to report this information to the school office with a doctor’s note. 

Students who have been diagnosed with a concussion require both physical and cognitive rest, as concussions can affect the ability to perform everyday activities, and affect reaction time, balance, sleep, and classroom performance. 

A concussion is not visible, but some of the symptoms can be noticed right away, while other symptoms can show up hours or days after the injury. 

A student cannot return to play in a game or gym class if she has received a blow to the head or body that results in concussion related symptoms. 

Following concussion the brain needs time to heal. Doctors have specific rules for recovering from a concussion; students must adhere to these rules. A doctor’s note must be presented for the student to resume normal activities. 

I have reviewed this information with my child and she is aware of the above information. 

Additional concussion information can be found at: 


Student Name: ____________________________________________ Grade ­­­­­­­______ 

Parent Signature: ___________________________________________ 

Date: ____________________________________________________ 



Athletic Code of Conduct 

Through an emphasis on personal fitness, we want to teach lifelong habits and attitudes of wellness that will endure long after students have graduated. 

In order for student-athletes to be eligible to participate in our Physical Education Program (& outside softball), students must abide by the following guidelines: 

All medical forms and parent consent forms must be turned into the school office.  Student/athletes are expected to behave in a way that reflects good sportsmanship, citizenship, and caring towards others on and off the playground, fields, and gym. 

Student-athletes are expected to properly use and respect school property.  This includes respecting the facilities (no food/drink/gum), and using equipment properly.  The use of profane language or inappropriate behavior at school is positively not acceptable.  Student-athletes will not encourage or participate in any form of harassment, or bullying; Bullying, as described in VA’s Bullying Policy, will not be tolerated. 

Student Safety 

Safety for students is the highest priority of at Visitation. While injuries are a risk in any athletic activity, appropriate protective gear is required to participate. 

The faculty has access to a first aid kit and AED. 

We strongly encourage families to work closely with the faculty to ensure that each student-athlete remains as healthy and injury-free as possible and to alert the office in the event their child’s physical or mental health or condition changes during the course of the school year. 

Parent Guidelines for Softball* 

Interscholastic athletic competition should demonstrate high standards of ethics and sportsmanship and promote the development of good character. Parents are an essential piece that will help with the success of the softball program in this area. Parents serve as role models that students emulate. 

*adapted from Poly Prep 

Parent Pledge 

As a parent, I acknowledge that I am a role model. I will remember that school athletics is an extension of the classroom, offering learning experiences for the student-athletes. I must show respect for all players, coaches, spectators, and officials. I will positively support and encourage the teams involved. I understand the spirit of fair play and the good sportsmanship expected by our school. I accept my responsibility to be a role model of good sportsmanship that comes with being the parent of a Visitation Academy student-athlete. 


I understand that the ultimate goal of athletics is to provide an enjoyable and positive experience for all. 

I will be a positive role model by encouraging good sportsmanship. 

Adapted from NYSAISAA Code of Conduct 



Acknowledgement of Receipt & Review of the Visitation Academy Athletic Code of Conduct 

Please sign and return this portion to your daughter’s teacher. 

Yes, we have read and will adhere to the Visitation Academy Athletic Code of Conduct. 

Parent Name (please print) ___________________________________________ 

Parent Signature ___________________________________________ 



I will commit to following the Visitation Academy Athletic Program Code of Conduct. 

Student Name (please print) ___________________________________________ 

Student Signature ___________________________________________ 







Updated April, 2019 

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