Parent Student Handbook


ARRIVAL DISMISSAL SEPT 2021

Arrival /Dismissal times for:

Wednesday, Sept 8 – 8am  – 12:30pm 

Thursday, Sept 9 – 8am  – 12:30pm 

Friday, Sept 10 – 8am  – 12:30pm 

 Monday, September 13th Full Day of School N – 8

**Staggered Arrival times – for safety

8am  – 8:15am  – 5th – 8th grade

8:15am – 8:30am – Nursery – Grade 4

 *Before and Afterschool programs for N – 8

7:15am – 8am & 2:30 – 6:00pm 

In Alumnae Room

Please refer to the following for rules and regulations at The Academy. The Administration of Visitation Academy retains the right to amend the Parent/Student Handbook.

PARENT STUDENT HANDBOOK 2021-2022 

Section 1 –Statement of Philosophy 

Section 2- Mission statement 

Section 3- Catholic Identity 

Section 4 – Student Behavior 

Section 5 – Academics 

  • Instruction and Homework Policy 
  • Dress Code – uniform ordering  https://visitationacademy.net/page/dress-code.html
  • School Regulations 
  • Attendance Policy 
  • Arrival and Dismissal Times – After school  Arrival Dismissal
  • Diocesan Anti-Bullying Policy + Visitation addendum 
  • Diocesan Anti-Bully Policy + Visitation addendum 
  • Diocesan Acceptable Use Policy + Visitation addendum 

Section 6 – Transportation 

Section 7- Student Records 

Section 8- Health  

Section 9 - Parental Obligations 

Section 10- Safety 

Section 11-Internet Use 

Section 12 –Finances 

Section 13 – Safe Environment 

Section 14 Covid Protocols

Section 15 – ADDITIONAL SCHOOL POLICIES  

 

 

Parent-Student Handbook

2021-2022

 

VISITATION ACADEMY

8902 Ridge Blvd

Brooklyn, NY 11209

 

 

 

Visitation Academy 8902 Ridge Boulevard

Brooklyn, New York,11209

                                                                   office@visitationacademy.net

WELCOME LETTER FROM THE PRINCIPAL

Dear Parents, Guardians and Students,

Welcome to Visitation Academy and the 2021-2022 school year!  We are pleased to provide you and your children with a team of professionals dedicated to the highest standard of Catholic education and care of your child(ren). 

As parents/guardians of children enrolled in the Academy, you also serve as a partner in education.  As partners, parents, faculty and staff will work together to ensure the academic, social, spiritual, and emotional growth of your children while they attend the Academy.  I trust that you are up to the task, and I welcome working with you to ensure the success of your child and all the students at the Academy!

In order to provide the best quality of education and safety, we ask that all parents/guardians and students adhere to the Academy’s policies.  This Parent-Student Handbook contains the Academy’s policies and is intended to provide you with a guide.  Please take the time to review this Handbook in its entirety.  I hope the Handbook will answer questions you may have regarding the policies of the Academy, although you may always reach out to me or the Board of Directors if you have any questions, comments, or concerns. 

This Handbook will be distributed as a hard copy upon request.  It will remain accessible to you on the school website. 

At the end of this Handbook are various documents for you to review and sign, as well as an Acknowledgement of Receipt of this Handbook.  Please sign and return all these documents by Sept 15th, 2021

Thank you for your support and I look forward to working with you as we provide the upmost quality Catholic education to your children in a secure, safe and nurturing environment.

 

            Sincerely,

            Jean Bernieri

 

 

 

ACADEMY OVERVIEW

SECTION 1 –  STATEMENT OF PHILOSOPHY

SECTION 2 – MISSION STATEMENT

Visitation Academy provides a unique learning environment for the education of young girls. We are an all-girls Nursery through Eighth Grade school that prepares our students to be responsible women of tomorrow. Our mission is to empower our students to be morally responsible women of faith, vision, and purpose.

 MISSION STATEMENT

Visitation is a happy and challenging school which seeks to provide academically enriching experiences to enable our students to develop higher order thinking skills.  Founded in 1855 with a mission to educate young women, Visitation Academy is a faith-centered community in the Roman Catholic faith and Salesian tradition. The heart of a Visitation education is rooted in the spirit of St. Francis de Sales and St. Jane de Chantal. Respect for the individual is imparted through living the seven little virtues of kindness, gentleness, respect, joy, peace, simplicity, and love.

We are a Middle States Sustaining Excellence school and a Gilder Lehrman Institute of American History affiliate, a National Endowment of the Humanities program designed to provide students with a range of resources, opportunities and tools for the study of history.  Students participate in a robust STEM curriculum, performing arts and visual arts classes and extracurricular activities, and a French language immersion program.

We believe that:

  1. Education is the shared responsibility of the student, home, school, and community
  2. All students have a right to be educated in a safe, supportive, challenging environment where they can learn to be citizens of a culturally diverse society in order to create a better and more peaceful world
  3. Effective teaching and learning rests upon the recognition of the unique talents and learning styles of each student
  4. Each student through engaging and challenging academics can become a responsible steward of the world
  5. Every student’s self-esteem is fostered by positive relationships with students and faculty
  6. A community of learners working together in a safe, challenging environment that encourages dignity, enthusiasm, involvement, independence and responsibility through high expectations and cooperation, will result in life-long learning and personal growth

Faith in Community

Our school community is an environment that values excellence in scholarship, spirituality, leadership and service, and we encourage students to develop their unique gifts.  Visitation Academy is a community built on the tradition of educating children and young women to receive and share Jesus as Mary did in her visitation to Elizabeth.

  1. As students learn to live Jesus with gentleness, humility, joy and freedom, they are prepared to continue to grow and to respond to others

Discipline in the schools should reflect the spirit of Vatican Council II, as expressed in the documents on Christian Education and Religious Liberty.  Therefore, discipline should be geared to assist a child develop in the understanding of self as being made in the image of God.

 

….Education is integral to the mission of the Church to proclaim the Good News.  First and foremost every Catholic educational institution is a place to encounter the living God who in Jesus Christ reveals his transforming love and truth (cf. Spe Salve, 4).   This relationship elicits a desire to grow in the knowledge and understanding of Christ and his teaching.  In this way those who meet him are drawn by the very power of God to lead a new life characterized by all that is beautiful, good, and true; a life of Christian witness nurtured and strengthened within the community of our Lord’s disciples, the Church….Dear friends, I wish to conclude by focusing our attention specifically on the paramount importance of your own professionalism and witness within our Catholic universities and schools.  First, let me thank you for your dedication and generosity.  I know from my own days as a professor, and have heard from your Bishops and officials of the Congregation for Catholic Education, that the reputation of Catholic institutes of learning in this country is largely due to yourselves and your predecessors.  Your selfless contributions – from outstanding research to the dedication of those working in inner-city schools – serve your country and the Church.  For this I express my profound gratitude.  Address of His Holiness Benedict XVI to Catholic educators at the Catholic University of America, Washington, DC, April 17, 2008

Evidence of discipline exists in a school community when the students, teachers, administration, and parents/legal guardians work cooperatively to educate the whole child: spiritually, academically, socially, emotionally, and physically.

PURPOSE OF THIS HANDBOOK

This Parent-Student Handbook (“Handbook”) is designed to provide important information regarding rules, policies and procedures relating to the operation and safety at our Academy.  The Handbook summarizes policies and contains general guidelines and information.  To the extent that anything in this Handbook conflicts with applicable law, the applicable law governs.  Further, this Handbook may be changed from time to time during the academic year.  An up-to-date version can be found www.visitationacademy.net  and parents/guardians are expected to regularly check that version to be aware of any changes.  If you have any questions on this Handbook or otherwise, please contact the Principal. 

Parents/guardians are required to sign a form stating that they have read the rules and regulations outlined in this Handbook and that they agree to abide by those rules, and to ensure that their children abide by the rules. Students in grades 6-8 must also sign this form.  Failure to sign the form will not prevent the Academy from enforcing its policies. This form can be found at the end of this Handbook.

In this Handbook, the term “parent” refers not only to a child’s natural or adopted parent, but to a student’s non-parent legal guardian or to any person or agency authorized to act in place of a parent.

Finally, in light of the unique situations which may arise in the educational process, and because it is impossible to foresee all school issues, the Academy reserves the right to address and take appropriate action for any such situations not specifically referenced in this Handbook.  And, in light of the unique and essential religious mission of the Academy, the Academy may take actions in cases where moral offenses occur which reflect adversely on the Academy, the Diocese of Brooklyn, or the Roman Catholic Church, or which interfere with the ability of the Academy to perform its religious mission or to effectively maintain the intimate working relationship of the Academy and the community of Faith.

SECTION 3 – CATHOLIC IDENTITY 

 Catholic Identity DIOCESAN

The mission of Catholic Education is to form children in the knowledge and love of Jesus Christ as celebrated in the Catholic Church, while providing a comprehensive academic education that will help them reach their full human potential and contribute to the common good of our nation and the world. Ultimately, the mission of all Catholic education is to lead those entrusted to its care to find salvation in Jesus Christ. 

In Catholic Schools on the Threshold of the Third Millennium (#11) Saint John Paul II wrote that Catholic schools are “…the privileged environment in which Christian education is carried out.  Catholic schools are at once places of evangelization, of complete formation, of enculturation, of apprenticeship in a lively dialogue between young people of different religions and social backgrounds.” 

Diocesan academies and schools strive to emulate the words of Saint John Paul II by:

  • creating an evangelizing community, where people come to have a better and deeper understanding of Christ and His Church
  • recognizing the importance of multi-cultural, multi-faceted, academically sound educational programs that meet the needs of the poor and the rich, the Catholic and the non-Catholic, the wise and the not so learned
  • welcoming members to the school community regardless of culture, race, or religion and celebrating the diversity that exists within our communities, churches, and schools
  • creating an environment that encourages young people to grow, not separated from others, but as part of a larger community, as part of the family of God
  • not only promoting and encouraging academically sound individuals, but rejoicing with children who are spiritually, theologically, and liturgically enlivened and fulfilled

 

Adherence to Catholic Doctrine

The Academy is a Roman Catholic school located in the Roman Catholic Diocese of Brooklyn (“Diocese of Brooklyn”), and is committed to providing quality Catholic education for both Catholic children and those of other faiths who share our commitment to Gospel values and academic excellence.  Our goals includes teaching Christ’s truth and fostering the formation of the Academy’s students by conveying the values rooted in the Gospel of Jesus Christ.  As a religious organization of the Roman Catholic faith, the Academy, at all times, adheres to the doctrines, customs, tenets and teachings of the Roman Catholic church, and the curriculum guidelines in religion from the Diocese of Brooklyn.  All students and parents, including those who are Non-Catholic, must accept and adhere to the standards, values, and religious tenets of the Roman Catholic faith.  All parents/guardians are expected to support the Academy’s mission and commitment to Christian principles.

Inclusion of All Other Faiths

The presence of students from other faiths provides a wonderful diversity, and the Academy welcomes students and parents/guardians of other faiths.  However, as a Catholic school located within the Diocese of Brooklyn, the Academy is focused on the formation of children in the Catholic faith.  Parents/guardians must accept the intentional Catholic values and tenets that are the underpinning of our Academy.  All students, including Non-Catholic students, are expected to participate in the religious formation and education programs of the Academy, including, but not limited to, liturgies, religious functions, and religious classes.  It is also expected that Non-Catholic students and parents/guardians participate as fully as they can in the liturgical and prayer life of the Academy.  The teachers and administration at the Academy are also committed to teaching the fullness of revelation as it is taught by the Roman Catholic Church and the Diocese of Brooklyn.  While our teachers, administration, and staff value the presence of students from other faiths and respect other faiths, they always teach and model within the context of the doctrines and tenets of the Roman Catholic Church. 

SECTION 4 – STUDENT BEHAVIOR and

SECTION 5 – ACADEMICS 

    • Instruction and Homework Policy 
    • Dress Code – uniform ordering  https://visitationacademy.net/page/dress-code.html
    • School Regulations 
    • Attendance Policy 
    • Arrival and Dismissal Times – After school  Arrival Dismissal
    • Diocesan Anti-Bullying Policy + Visitation addendum 
    • Diocesan Anti-Bully Policy + Visitation addendum 
    • Diocesan Acceptable Use Policy + Visitation addendum 
  • ALL students are expected to read independently for 20 minutes per evening (or, in the case of lower grades, to be read to).
  • Please keep in mind that each child works at a different pace and the time frame for completing homework for one student may be different than that for another.
  •  
  • The following is an overview of grades at the Academy
  • Lower School and Middle School 
  • Classwork 
    We venture to provide a variety of learning experiences for those enrolled at the Academy. Each student must fulfill all her class-requirements on time and in the manner prescribed by the teacher. Late and incomplete assignments will be graded accordingly.  
  • Homework 
    Students are responsible for completing all homework assignments on time. Students who are absent are required to make up all classwork and homework assignments within the time prescribed by the teacher.  
  • Grading and Report Card Policies 
    Grades are based on classwork, homework, quizzes, tests, and individual and group projects. Children are given a progress report to alert parents to any difficulties that may be occurring.  Report cards are distributed three times a year. The first and second report cards are distributed during parent-teacher conferences in December and March. The final report card is sent home on the last day of school.  
  • Middle School Grades 5 – 8  
  • Academics: HOMEWORK POLICY All homework must be turned in the day it is due. It is the responsibility of the student who is absent to make up the work, usually within 1-2 days, at the discretion of the teacher. Please note: All students receive a mark for homework and this directly impacts their final report card mark.  
  • Before or After School Holidays/Vacations: Vacation plans should be made to avoid missing any school days. If any unusual circumstances arise, parents should notify the school immediately. It is the student’s responsibility to meet each of her teachers to arrange for the completion of all assignments, quizzes, tests, etc., missed during her absence.  
  • Making Up Assignments: When a student is absent from class, it is her responsibility to contact the teacher in order to make up any tests or work she has missed.  Students arriving after the start of the day or who are scheduled to leave early are to contact the teacher of any class missed or to be missed to submit the assignment due in that class or to take the test scheduled for the missed class.  In the case of anticipated absences, i.e., doctor’s appointments, field trips, family trips, etc., all work including tests should be completed and submitted before the absence unless prior arrangements have been made with the teacher.  
  • Pattern of Absences: Students who are absent miss instruction, discussion, and participatory activities that enrich and deepen their understanding of key concepts.  
  • Non-School Sponsored Events:Parents are requested to not take their daughters out of school for non-school sponsored activities or vacations except for 7th or 8th grade buddy-days at other high schools.  
  • Instruction  
  • Grading Policy:  Visitation Academy has a rubric based Grading Policy.  At the start of each new school year, parents will receive a copy.  
  • Protecting Instructional Time   
  • Maintaining school schedule and structure is of the upmost importance during the school year. As academies and parish schools make their calendar and schedules, their goal is to protect instructional time as much as possible. In protecting instructional time, parents are asked to refrain from removing their child during the school day for unnecessary activities. Appointments should be scheduled, when possible, before or after the school day in order to avoid disrupting student learning. Vacations and family trips should also be planned, when possible, for existing school vacation weeks. In the event of a necessary absence, parents should alert the school and classroom teacher as soon as possible. If an extended absence is known, parents should communicate with their child’s teacher to create a plan for making up missed work.   
  • Reporting Student Progress  
  • Progress Reports & Report Card Schedule  
  • Parents/ legal guardians will receive report cards three times a year, at the end of each trimester. Parents/ legal guardians will also receive progress reports during each trimester prior to receiving the report cards. It is vital to a student’s progress that an open communication exists between parents/ legal guardians and their child’s teacher. Any concerns regarding a child’s progress should be addressed first to the child’s teacher.   
  •  Parent Teacher Conferences  
  • Parents/ legal guardians will have the opportunity to attend parent teacher conferences at the end of the first and second trimester following receipt of student report cards. While these are formally scheduled conferences, parents are also encouraged to schedule meetings with teachers or other staff, when necessary, to discuss their child’s progress and learning goals.   
  •  NYS Testing  
  • Students in grades 4, 6, 7, and 8 will participate in New York State TestingParents receive an Individual Student Report (ISR) which includes a breakdown of a student’s performance in different skill areas within ELA, Math and Science.  This helps parents understand where their child is doing well and in what areas he or she may need additional practice.  Parents can use these results to guide a discussion with their child’s teacher about additional supports or challenges that may be needed in the classroom, as well as ways to support learning at home.  
  • There are no negative consequences when taking state tests as the tests are considered diagnostic. The ELA and math test results are not recorded on student permanent record cards or report cards. New York State law forbids the use of state test results as the determining factor in promotion.  
  •  TerraNova Testing  
  • Students in grades 3-8 will participate in TerraNova Testing in the fall. TerraNova testing is a nationally- normed, standardized testing program. This series of tests is issued to diagnose student performance and develop student learning goals.   
  • Students who are not properly using technology will NOT get a “4” as technology grade.  (2 incidents) 
  • Graduation: Valedictorian and Salutatorian Guidelines:  
  • A student must be in the top 5% of the class for grades 6, 7, and 8  
  • A student must be a model of Salesian values including but not limited to: kindness, gentleness and respect for one another. The core of a Visitation education is the Salesian charism.  
  • Religious Education  
  • Religion classes are mandatory for all students. Whether a child is Catholic or not, she is required to remain in the room while religion is taught and to attend liturgical and para-liturgical services.  
  • Admission Policies
  • Roman Catholic schools in the Diocese of Brooklyn base their educational purpose and all their activities on the Christian teaching of the essential quality of all persons as rooted in God’s love. 
  • The process for admission to the Academy is as follows:  parents/guardians must complete the Academy application form and provide all required documents.  If necessary, an interview will be held.  Following an interview (if held) and evaluation of the materials, the parent/guardian will be notified about whether the Academy is offering the child a position.
  • Transfers and Withdrawals
  • If a parent/guardian wishes to transfer his or her child(ren) out of the Academy, a transfer request form must be obtained from Visitation Academy.  Before records are transferred to another school, all bills must be paid in full and all books must be returned. 
  • When a student transfers from one school to another, or enters high school, the new school may request a copy of the permanent record and health card from the former school.  The Academy may disclose a student’s cumulative record (i.e. permanent record, attendance record, test results) to another school with a legitimate educational interest if a written request is made and when a parent/guardian has given written permission for the release of the child’s records.  Parent/guardian signature is required for release of a student’s confidential file, which includes special education records, psychological reports, disciplinary records, and reports by a school counsellor.
  • At the discretion of the Principal, and in accordance with applicable law, the Academy has the right not to certify a student’s graduation or provide transcripts of the student’s academic record to third parties such as other schools, colleges, or employers, or to issue a diploma to the student, if there has been a breach of a material condition of the educational contract, such as failure to meet financial obligations, infractions against the school’s code of conduct, anti-bullying policy or violations of the policies of the Academy and those set forth in this Handbook.
  • The Academy reserves the right to request that a parent/guardian withdraw his or her child from the school.
  • Graduation
  • At the discretion of the Principal, the Academy has the right not to certify a student’s graduation or to issue a diploma to the student, if there has been a breach of a material condition of the educational contract, such as failure to meet financial obligations, infractions against the school’s code of conduct, anti-bullying policy or violations of the policies of the Academy and those set forth in this Handbook.
  • Extracurricular Activities
  • The Academy offers various extracurricular activities.  Like the After School program, students are expected to follow school policy while engaged in any extracurricular activity.  Participation in these activities is a privilege, and students are expected to fulfill their obligations in the classroom as a priority to any extracurricular activity. 
  • Failure or difficulty meeting academic or behavioral requirements will result in a student’s suspension or dismissal from the activity.  The Principal makes the final determination as to participation in an extra-curricular activity.  
  • When participating in extracurricular activities, including sports or otherwise, students must at all times demonstrate Catholic values.  It is expected that students, coaches and fans display respect, civility and responsibility during all events, contests, and/or practices. 
  • Students who do not abide by the Academy’s policies will lose the opportunity to participate in any extracurricular activity.
  • Recess   If a student has any physical limitation which may affect his or her ability to engage in all recess activities, the Academy must be notified in accordance with the Limitations of Physical Activity policy below.
  1. GENERAL INFORMATION 
  • Academy Calendar and Hours
  • New York State Law currently requires a school calendar to provide 177 days of instruction with 3 professional days and cites the following holidays when schools may not be in session:
  • Columbus Day                                                 Second Monday in October
  • Veterans Day                                                   Eleventh Day in November
  • Thanksgiving Day                                            Fourth Thursday in November
  • Christmas Day                                                 Twenty-fifth day in December
  • New Year’s Day                                               First Day in January
  • Dr. Martin Luther King, Jr. Day                      Third Monday in January
  • Memorial Day                                                  Last Monday in May
  • Juneteenth                                                       Nineteenth day in June
  • On the Feast of the Immaculate Conception, the feast of the patroness of the Diocese of Brooklyn, the Academy will be closed. Academies may also choose to observe other Holy Days. All advanced school closings will be indicated in the school calendar.
  • The Academic calendar can be found on the Academy’s website.  To the extent any changes are made, the website will be updated. 
  • School Hours
  • Schools hours are from 8:00 am to 3:00 pm, with the exception of early dismissal days
  • School Office Hours    8:00 am to 3:30pm
  • After School Program The Academy offers an After School program.  This occurs
  •  Monday, September 13th Full Day of School N – 8
  • *Before and Afterschool programs for N – 8
  • 7:15am – 8am & 2:30 – 6:00pm 
  • In Alumnae Room
  • The After School program is an extension of the school day, and students are expected to follow all Academy policies and procedures during After School.  Directors of individual activities during After School may also issue rules of behavior, which recognize the special nature of non-classroom activities.  In instances where students are picked up, parents/guardians are expected to make arrangements to pick up their children at the end of the program or activity.  Students will be released only to a parent/guardian or a person previously specified in writing by the parent/guardian.  After school program fees are expected to be paid in full upon being invoiced.  Past due balances will result in a student not being allowed to participate in the program until the account is brought up to date.
  • Attendance
  • The Academy has developed our attendance policy in accordance with New York State Education Law.  This comprehensive attendance policy will help us uphold the philosophy and mission statement of our Academy.
  • Education Law of the State of New York mandates school attendance for all children between the ages of 6 and 16, but the responsibility for compliance rests with the parents/legal guardians.  The school is required to keep an accurate record of daily attendance, absence and tardiness in the register of attendance in a manner approved by the Commissioner of Education.
  • When a child has been absent, a written excuse is required from his or her parents/legal guardians. If a student is absent without an excuse, or if the school has reason to suspect the validity of the excuse, the principal will investigate the situation. 
  • When a student has been absent for five days without a satisfactory explanation, a report will be made to the attendance officer of the local public school district.
  • Continuing illegal absences, totaling five or more days, will also be reported to the attendance officer at the local public school district office.
  • Although each case is different, it should be noted that at 40 truancy days, retention is a strong possibility and principals will contact the local district office to alert the truancy officer.
  • Doctor or dental appointments should be scheduled for after regular school hours.  Family vacations should not be planned for days when school is in session.  Rather, students receive vacation time throughout the year.  Teachers are not required to give assignments in anticipation of family vacations, and are not required to give make-up tests for absences due to vacation trips.
  • Lateness
  • A student who arrives after the time set by the Academy for the beginning of the day will be marked late.
  • Arrival and Dismissal Policy
  • Early arrival begins at 7:15am.  Parents/guardians are to drop their children off at the alumnae room with a teacher or staff member present.  This is the safest place for children—with their peers and with an adult from the Academy present. We strongly encourage parents/guardians to drop their children off at early arrival time, as the additional time gives students more time to prepare for the day and socialize with their peers. For safety reasons parents/guardians and visitors are required to sign in at the Main Office. 
  • At the end of the school day, the students will be dismissed at alumnae room. 
  • The Academy will not release a student to any adult that is not known to it as a parent, guardian, or custodian.  If a parent/guardian sends another individual to pick up his or her child, the parent/guardian must notify the Academy in writing at least 24 hours in advance. 
  • Students who proceed home on their own, either by walking, bicycle, or otherwise, must do so as safely and directly as possible and submit written authorization signed by the parent/guardian to the Academy. They must obey all traffic and trespassing laws, and cross at designated crosswalks.  Students will  not be permitted to travel home from the Academy without a parent, guardian or other authorized adult or another pre-arranged travel accommodation (such as a school bus).  In the case of a younger student traveling home with an older student, such as an older sibling, the Academy must receive written authorization from a parent/guardian. The Academy reserves the right to not release the student(s) to travel home on their own, either by walking or otherwise, if it deems that is not in the best interest of the students. 
  • Early Release
  • Students are expected to be in attendance for the complete session each school day.  If for any reason a student must leave the Academy before the regular dismissal hour, a parent/legal guardian or a person authorized by the parent/legal guardian must come to the Academy office to pick the student up and escort the student out of the building. Parents/ legal guardians must provide authorization for their child to be released to an individual other than a parent/ legal guardian.
  • Use of School Grounds
  • Unless students are formally registered for before or after school programs, including Academy extracurricular activities, the school does not have staff available to supervise students present on the school grounds outside the general school hours.   
  • Dress Code
  • The Academy believes that clothes do not define a person. The wearing of a uniform allows everyone to be seen for who they are, not by what they have. The purpose of a uniform is a means of consistency in student dress, while keeping costs to a minimum.  It also reduces the problem of competitive dressing. Students, unless otherwise notified by Administration, will wear the school uniform.
  • All students are expected to keep themselves well-groomed and neatly dressed at all times.  A clean and healthy appearance is important. Any form of dress which is considered by the Administrations to be contrary to good hygiene or which is distractive or disruptive in appearance and detrimental to the purpose or conduct of the school will not be permitted.  All clothing must be clean, neatly pressed, and in good repair.  No ripped, torn, or defaced item may be worn.
  • Dress Code  
  • Uniforms may be purchased from Flynn & O’Hara or Land’s End.  
  • Flynn & O’Hara Phone: Call 800-441-4122  
  • Land’s End: Preferred School Number 900078916  
  • Online: Go to landsend.com/school and create or sign in to your account. Include your student and school information in My Account (or find your School using the Preferred School Number Search: 900078916).  
  • Shop via the direct link:https://www.landsend.com/pp/SchoolSearch.html?action=landing&selectedSchoolNum=900078916  
  • Phone: Call 1-800-469-2222 and reference your student’s Preferred School Number 900078916, grade level and gender. Our team of consultants are available 24/7 for assistance.  
  • In-Store: Visit your local Lands’ End store. Associates can help you with sizing information and you can place your Preferred School order online via the store kiosk. Please note, Lands’ End stores may have a limited product assortment (no logo’d merchandise is available in the store).  
  • Lands’ End Store 2655 Richmond Store  #1510 Staten Island, NY  10314 (917) 636-402  
  • Dress Code/Uniform 2020-2021  
  • Spring/Fall Uniform – Sept. – Oct.   
  • Worn from first day of school to October 31st and May 1st to last day of school – unless otherwise notified.    
  • Grades Nursery – 4      
  • Nursery & Pre-K – Navy Polo Dress   
  • Kindergarten – Grade 4 – Tan Jumper   
  • Socks – white knee socks   
  • Shoes – navy shoes, navy/black soles, navy lace  
  • Grades 5 – 8    
  • Tan Skirt   
  • Blouse – white, short sleeve golf shirt/blouse  
  • Socks – white knee socks  
  • Sweater – navy with emblem  
  • Shoes –navy shoes, navy/black soles, navy laces   
  • Winter Uniform – Nov. 1st – April 30th  
  • Coats – Solid Navy Coats and Jackets   
  • Worn November 1st to April 30th – unless otherwise notified.   
  • Nursery – 4   
  • Jumper – navy with emblem   
  • Blouse – white, peter-pan collar  
  • Sweater – navy with emblem   
  • Socks – navy knee socks or tights   
  • Shoes –navy shoes, navy/black soles, navy laces  
  • Grades 5 – 8   
  • Skirt – navy skirt with pleats  
  • navy shoes, navy/black soles, navy laces  
  • Opaque navy pantyhose or tights   
  • Socks – navy knee socks   
  • Sweater – navy with emblem   
  • Shoes – navy shoes, navy/black soles, navy laces  
  • Gym Wear   
  • Grades PreK – 8   
  • Visitation Navy t-shirt Visitation Navy sweatshirt Navy sweatpants*REQUIRED on Gym – Winter Uniform,  
  • Navy shorts*UNDER UNIFORM SKIRT/Jumper  – Summer Uniform.   
  • Athletic white sneakers are to be worn for gym only.  
  • Note: The Gym uniform is worn to school only on Gym days.   
  • Shorts are worn under uniform skirt and may not be worn to school as a school uniform.  
  • No outside Logos on any school clothing  
  • NURSERY – MAY WEAR NAVY SWEATPANTS IN COLD WEATHER  
  • Dress Down Days  
  • There may be occasions in which students are allowed to wear non-uniform attire. Students are reminded to dress with modesty. Students should adhere to the following attire:  
  • Appropriate length skirt, shorts or dress – no shorter than 3” above  the  knees  
  • No torn or tight jeans or pants  
  • No spaghetti strap tanks, midriffs, tube tops, etc.  
  • No logo type T-shirts  
  • No hats (unless specifically designated)  
  • No shorts  
  • No hoop earrings or excessive jewelry 
  • No jeggings, leggings or skinny jeans  
  • Girls are not allowed to wear makeup, long nails, nail 
    tips, wraps, or extensions.  
  • Only small stud earrings, watches, and religious medals are allowed. 
    No cartilage or double piercing is allowed.  
  • Only solid navy jackets or coats are allowed. (No outside Logos on any school clothing)  
  • Book Bags: Traditional backpacks may be any color. 
    Luggage-type bags, including those on wheels are dangerous.  
  • Gum, candy, toys, purses, pocketbooks and glass bottles are not allowed  
  • Dress Down Days
  • There may be occasions in which students are allowed to wear non-uniform attire. Students are reminded to dress with modesty. Students should adhere to the following attire:
  • Appropriate length skirt, shorts or dress – no shorter than 3” above  the  knees
  • No torn or tight jeans or pants
  • No spaghetti strap tanks, midriffs, tube tops, etc.
  • No logo type T-shirts
  • No hats (unless specifically designated)
  • No loose/baggy pants or shorts
  • No make-up
  • No hoop earrings or excessive jewelry
  • No jeggings, leggings or skinny jeans 
  • Field Trips
  • Written permission must be obtained from parents/legal guardians of students who wish to go on scheduled trips.   Information to the parents/legal guardians will include the date, purpose and destination of the trip, the expense, the means of transportation, and probable time of return.
  • Adults who wish to chaperone must complete Virtus training and background checks prior to accompanying students.  Please see section on Volunteering, Chaperoning & VIRTUS training for further information about this process.
  • Field trips are considered an extension of the school day and the code of conduct and anti-bullying policy will apply.  All disciplinary rules pertaining to students equally apply to students during school field trips.  Students who engage in poor behavior on field trips may be required to be escorted by a parent/guardian for future field trips or may lose the privilege of attending field trips.  Individual teachers in consultation with the Principal reserve the right to restrict or deny student participation on any field trip due to, but not limited to, poor academic performance, violation of the code of conduct or poor behavior, or violation of school policy.
  • All medications given on field trips must comply with the Administering Medication policy.  For a student with prescription medication and/or medical necessary related treatments, a trained individual needs to be present on a field trip.  This can include a parent/guardian, a designated family member to ensure care in the case of an emergency, or the school nurse if the nurse is attending the field trip.  Given the needs of the Academy, the Academy cannot guarantee that the nurse will attend the trip.  If a trained individual of the Academy cannot attend the field trip, it is the responsibility of the parent/guardian to provide a trained individual to accompany the student on the field trip.  Any adult accompanying the student must complete Virtus training and background checks prior to accompanying the student. 
  • The Academy reserves the right to cancel school-sponsored field trips at any time and for any reason, including inclement weather and safety risks.
  • Care of School Property
  • Students will be held responsible for the proper care of all books, supplies, devices, accessories or equipment furnished to them by the Academy.  Students who damage, lose, or deface Academy property shall be required to pay for the damage or loss.
  • Desks, lockers, and any other area on Academy property where students store items are Academy property and subject to searches by school authorities to protect the safety of all.
  • Books and Supplies
  • All assigned books must be properly covered.  Contact paper is NOT to be used to cover any books obtained under the New York State textbook loan.  Books that are not part of this loan and are soft-covered should be covered in contact paper.  Each child is responsible for keeping his or her books in good condition.  Books that are lost or defaced become the liability of the student and his or her parents.  Students are responsible for providing supplemental materials listed on the yearly supply list for use in the classroom.
  • Telephone Use to Call Parent/Guardian/Custodian
  • If a parent/guardian needs to reach a student, he or she must call the [Main Office]718-680-9452.  Similarly, if a student seeks to call his or her parent, the student must make the request to the [Main Office]Under no circumstances should a parent/guardian or child call or text each other during school hours from a cell phone.
  • Personal Property
  • The Academy is not responsible for valuables that are lost or damaged. It is strongly advised that students do not bring valuables into the school building including electronic devices such as tablets, phones, etc.
  • Announcements
  • Informational announcements are handled through the Academy’s P.A. system.  Students must courteously listen when a message is presented over the P.A. system, especially when prayers are recited. 
  • Fliers and Informational Brochures
  • Students may, upon approval by the Principal, distribute, at reasonable times and places, unofficial material, including petitions, buttons, or other insignia.  However, all such material must be in accordance with the teachings of the Roman Catholic Church.  Failure to comply will result in confiscation of the material and possibly disciplinary action.  Further, any such material may not be obscene, libelous, contain indecent or vulgar language or content, advertise a product not permitted to minors by law, constitute insulting or fighting words the purpose of which is to injure or harass other people, or present a high likelihood of causing a disruption at the Academy.  Further, parents/guardians may not distribute, either through their child or otherwise, any unofficial material.   
  • STUDENT EXPECTATIONS AND BEHAVIOR DIOCESAN 

  • Student Behavior and Code of Conduct
  • The Academy Student Code of Conduct is as follows:
  • ACADEMIC INTEGRITY AND THE HONOR CODE Grades 3-8
  • The Honor Code at Visitation shapes a learning environment based on honesty, fairness, responsibility, and mutual respect. All members of the community are called to uphold the Honor Code in thought and deed. “Be who you are and be that well,” advised St. Francis de Sales.
  •  
  • HONOR CODE
  • Each student is responsible for maintaining her own honor and for the integrity of the entire community and her fellow students. Each student affirms this commitment by signing the pledge:
  • I, _______________, agree to the conditions of the Academic Honesty Policy and understand that the following are violations of the Honesty Policy.  Examples include but are not limited to:
  • Lying – not telling the truth to any member of the Visitation community.
  • Plagiarism – using the ideas or work of another person as my own, such as copying language from a primary or secondary source without giving the proper credit to the source. Words, images, audio, and videos that are used in posters, slideshows, oral reports, papers, or other projects also must be cited.
  • Misconduct – refusing to follow directions, such as taking test materials from a classroom or using prohibited electronic devices.
  • Forgery – Forging the signature of a Parent/Guardian on a letter, progress report permission slip or any other document.
  • Stealing
  • Cheating – giving or receiving answers for an examination test, quiz, recitation, homework, or assignment of any type. This policy applies to both internal and external assessment(Terra Nova, NYS Testing, NYS Regents)
  • STUDENT GUIDELINES FOR ON-LINE SAFETY
  • The Internet provides access to computer systems located all over the world. We need guidelines in order to use the Internet safely and productively.  Please read the guide lines below with your parents and sign the bottom.  Once you have agreed with these guidelines, you will be able to participate in Internet projects in school.  If any of these guidelines are broken, you will not be allowed to use the Internet in school.
  • I will demonstrate honesty and respect for others at all times.
  • I will not post language or pictures that are offensive.
  • I will not invade the privacy of another user nor will I willfully break into another’s account.
  • I will tell my teachers/parents right away if I come across any information that is racist, sexist, hateful or obscene.
  • I will not go to any website that is not approved by my teacher. I will only go to websites that are needed for my research or schoolwork.
  • I will be logged out of any personal media sites if I am using my own tablet/computer in school. I understand that the Internet is being used for research and school work and that I can-\not check Facebook, Instagram or any personal media account while at school.
  • I will ask permission to use materials that belong to someone else. Some information on website sites is copyrighted.
  • I will not send mean or hateful e-mails to anyone. I will report any e-mail that is offensive to me to my parents and teachers.
  • I will take care of software, equipment and data.
  • I understand that I am not to use my personal cell/smart phone during school hours. My cell phone must be off and in my backpack during the school day.
  • I will not engage in any form of harassment or cyber bullying.
  • I will not access, transmit, copy or create material that violates Visitation’s Handbook. Violations include but are not limited to material, language, images and messages that are illegal, sexually-explicit (including nudity), threatening, rude, discriminatory, harassing or disruptive to the educational process.
  • I understand, if I break any of the rules and guidelines for on-line safety, I will not be allowed use the Internet in school and disciplinary action might be taken, depending on the severity of the behavior.
  • I understand, I cannot take classroom pictures of students or teachers and post pictures on Instagram or any other internet site.
  • Any information related to the school on any web site, Instagram, bulletin board, chat room, e-mail or to other messaging system that is deemed threatening or impugning to the character of another person is subject to disciplinary action.
  • Visitation reserves the right to review any and all data, information, communications, logs, and all other material stored on school devices or on student personal devices that I use on campus.
  • Parents: please do not try to reach your child on her cell phone during school hours.  It will result in suspension.
  • Anti-Bullying/Harassment Policy
  • VA has a No Tolerance policy regarding bullying.
  • *Definition of Bullying
  • Visitation defines Bullying as some form of physical, verbal, social, or electronic harassment that has the effect of demeaning and hurting its victims or others in the Visitation community, regardless of its intended result or effect.
  • Examples of bullying include but are not limited to the following behaviors
  • * Pushing, tripping, kicking, or hitting
  • * Damaging, hiding or taking property
  • * Excluding someone from a group or activity to purposely hurt her
  • * Threats of physical harm
  • * Calling someone offensive or demeaning names such as “stupid” or “idiot”
  • * Screaming profanity at someone
  • * Writing mean, offensive, or demeaning comment on images on school property
  • To be bullying an action must meet all 3 criteria
  • unwanted aggressive behavior
  • imbalance of power – perceived or real
  • repetitive – continuously or with intent, relentless
  • If bullying takes place on line or in writing – it qualifies as happening more than once.
  • Bullying affects the entire community:
  • (a)This requires staff to:
  • * Be role models in word and action at all times
  • * Be observant of signs of distress or suspected incidents of bullying
  • * Make efforts to remove occasions for bullying by active patrolling during supervision duty
  • * Arrive at class on time and move promptly between lessons
  • * Take steps to help victims and remove sources of distress without placing the victim at further risk
  • * Report suspected incidents to the appropriate staff
  • (b) This requires students to:
  • * Refuse to be involved in any bullying situations. If you are present when bullying occurs – if appropriate, take some form of preventative action and report the incident or suspected incident and help break down the code of secrecy.
  • * If the students who are being bullied have the courage to speak out, they may help to reduce pain for themselves and other potential victims.
  • (c) The School recommends that parents:
  • * Watch for signs of distress in their child e.g. Unwillingness to attend school
  • * Advise your child to tell a staff member about the incident.
  • * Inform the school if bullying is suspected.
  • * Do not encourage your child to retaliate.
  • * Communicate to your child that parental involvement, if necessary, will be appropriate for the situation.
  • *Adapted from Poly Prep
  • **Adapted from Marymount College
  • RESTORATIVE APPROACHES AND PROGRESSIVE DISCIPLINE
  • Guidelines from Dignity For All Students Act – NYS
  • The New York State Dignity for All Students Act http://www.p12.nysed.gov/dignityact/documents/FINALDignityForAllStudentsActGuidanceDec2017.pdf
  • SECTION VI: RESTORATIVE APPROACHES AND PROGRESSIVE DISCIPLINE One of the Dignity Act’s underlying premises is that preventive and non-punitive intervention in response to incidents of discrimination and/or harassment, where appropriate, can be an effective way to foster school environments free from harassment and discrimination (see Education Law §§10, 13).
  • Schools are, therefore, encouraged to use a wide range of intervention measures to address discrimination and/or harassment, including, where appropriate, restorative practices, conflict resolution, peer-mediation, and counseling, rather than over-relying on exclusionary methods of discipline, such as suspension. Understanding discipline as a “teachable moment” is fundamental to a positive approach to discipline. It has been in particular the experience of the New York City Department of Education that restorative approaches can help schools prevent or deal with conflict before it escalates; build relationships and empower community members to take responsibility for the well-being of others; increase the social skills of those who have harmed others; address underlying factors that lead youth to engage in inappropriate behavior and build resiliency; provide wrong doers with opportunities to be accountable to those they have harmed; and enable them to repair the harm to the extent possible.
  • All students are expected to thrive toward excellent behavior at all times.  Behavior problems includes disrespecting authority, including teachers and staff, and other students, teasing, bullying, socially unacceptable behavior, or behavior contrary to the teachings of the Catholic Church or the mission of the Academy.  If behavioral issues persist, the Academy may request a conference with the parent.  Failure on behalf of a parent/guardian to attend a conference may result in the child staying home until the parent/guardian and student attend the conference with the Academy.

 

Anti-Bullying Policy

  • The school communities within the Brooklyn Diocese believe in the sanctity of human life and the inherent dignity of the human person.  We believe that all students, school employees and volunteers have a right to a safe and healthy school environment.  All members of the school community, in turn, have an obligation to promote mutual respect, tolerance and acceptance. Research shows that students who learn in a safe and supportive environment succeed academically.  Students have a right to learn in an environment free of any harassment that substantially interferes with their education.
  • Bullying, bias-based harassment/intimidation are intentional, repeated, hurtful acts (physical, verbal, written) committed by one or more persons towards another person or persons.  It usually involves an actual or perceived imbalance of power which can be physical, emotional or verbal. If not addressed, bullying can lead to the creation of a hostile, offensive or intimidating school environment and can affect a student’s educational opportunities. The behaviors include but are not limited to:
  • Physical: physical violence, stalking, threats, aggressive or menacing gestures, exclusion from peer groups which is intended to humiliate or isolate the target (relational bullying).
  • Verbal: taunts, teasing, derogatory language, derogatory jokes, name calling, slurs, spreading rumors
  • Written: written or graphic material including graffiti containing comments or stereotypes that are electronically written and transmitted via internet, social messaging sites, blogs, instant messaging, text messages, cell phone, webcams.  This would also include forwarding such messages if received.  This generally constitutes cyber-bullying. 

 

Reporting Procedures:

  • The targeted student, parent/guardian of a student or other students in the school (bystanders), or any school staff who believe that bullying has occurred should report the incident to the principal.
  • The principal needs to conduct an investigation by interviewing all parties separately.
  • The parents of all involved students should be notified.
  • If it is determined that bullying has occurred the child who bullied is to be subject to consequences per the school’s disciplinary code.
  • Parents should be advised to contact the appropriate law enforcement agency if the situation warrants such a report.
  • Referral to counseling should be made for all parties if deemed necessary.
  • The principal must follow up to see that the offending conduct has stopped.
  • All students should be notified that retaliation against anyone who makes a report will not be tolerated and those that retaliate will be subject to disciplinary actions.
  • Anti-Cyber Bullying Policy
  • In accordance with New York State Law on Cyber-Bullying, inappropriate, defamatory, or content found to be injurious to an academy community member may result in disciplinary action, even if done outside of Academy premises or using devices not owned or controlled by the Academy. All instances of such behavior must be reported immediately to the administration, who will investigate the matter and enforce the consequences deemed appropriate.
  • Violation of this policy in whole or in part may result in any or all of the following and will be issued at the discretion of the Academy principal:
  • Loss of use/privileges of school/academy technology.
  • Disciplinary action including, but not limited to, detention, suspension, expulsion, and /or legal action by the school/academy, civil authorities, and/or other involved parties.
  • Compensation for damages, both physical and punitive, incurred due to actions in violation of this policy

 

Alcohol and Drug Free Zone Policy

  • The New York City Tobacco Products Regulations Act of 1994 curtails exposure to tobacco use on school grounds.  For the purpose of this legislation “school grounds” means the “buildings, grounds or facilities, or any part thereof, owned or occupied by public or private institutions for the primary purpose of providing educational instructions to students at or below the twelfth grade level.”  Tobacco use is not permitted on school grounds at any time.  A “tobacco product” is any substance which contains tobacco including but not limited to cigarettes, cigars, pipe tobacco, and chewing tobacco.  New York City regulations are far more stringent than the regulations promulgated by New York State.  However, schools subject to the rules of this municipality, as are the schools of the Diocese of Brooklyn, must follow the local laws.  Thus, smoking is prohibited on ALL SCHOOL PREMISES AT ANY TIME.
  • For the safety of our students, alcohol is also prohibited from being consumed on school premises at any time.
  • Students must conduct themselves, at all times, in a courteous manner in accord with Catholic principles.  To that end, and also in the interest of safety of the students and protection of the Academy’s property, the following items are NOT allowed at any time but not limited to the following:
  1. Gum
  2. Any type of toy weapon
  3. Extreme jewelry, more than two wristbands or bracelets, dangling earrings, or hoop earrings larger than the size of a dime
  • The presence of any of these items can lead to disciplinary action, up to and including suspension.  The presence of alcohol, drugs, or weapons is a criminal offense and the police will be notified.

 

 

Discipline Policy

  • By enrolling your child in the Academy, the parent/guardian agrees to be supportive of the rules and regulations that the Academy deems as critical in the spiritual, academic and behavioral growth of the child.
  • Teachers are the primary disciplinarians within the classroom and among students.  Teachers will discipline students for minor classroom disruptions, such as not completing homework, minor verbal disputes with other students, or not being in the complete uniform. To the extent a teacher finds it necessary, parents/guardians will be notified of classroom problems.  As partners in education, parents/guardians should work with the teacher to ensure that inappropriate behavior is changed. 
  • It is the expectation of the Academy that student behavior is exemplary both on and off school grounds. A student always represents the entire school community. Therefore, the Academy reserves the right to discipline students for acts such as, but not limited to: stealing, fighting, vandalism, bullying or any other type of threatening or inappropriate misconduct (personally, via telephone, or the internet).  Such misconduct could result in punishments including suspension and/or expulsion.
  • Respect for Life
  • A fundamental belief and tenet of the Roman Catholic faith is that human life must be respected and protected from the moment of conception.  All students and parents are expected to live and follow gospel teachings and the Catholic faith in this area.
  • SECTION 6 – TRANSPORTATION

    Bus Procedure
  • While students are being transporting to and from the Academy, it is expected that they will uphold the behavior expectations   of the Academy as well as rules set forth by the bus driver or bus company.  Students who continuously disregard bus procedures and rules are at risk of losing their access to bus transportation.
  • Each bus company must hold an evacuation drill at least once a year.  Students are expected to follow all instructions as given by the bus driver or other adult facilitating the drill.
  • Use of Other Vehicles
  • Only a licensed public carrier that is fully insured should be used to transport students. Teachers or administrators are not permitted to transport students in their personal vehicles.
  • The Academy does not assume liability for transportation not operated by it, such as Ubers, car service, private buses or van services. 
  • Parents/ legal guardians must provide authorization for their child to be transported by someone else. This includes transportation for dismissal as well as extracurricular activities.
  •  
  • SECTION 7 – STUDENT RECORDS

  • Transfers and Withdrawals
  • If a parent/guardian wishes to transfer his or her child(ren) out of the Academy, a transfer request form must be obtained from Visitation Academy.  Before records are transferred to another school, all bills must be paid in full and all books must be returned. 
  • When a student transfers from one school to another, or enters high school, the new school may request a copy of the permanent record and health card from the former school.  The Academy may disclose a student’s cumulative record (i.e. permanent record, attendance record, test results) to another school with a legitimate educational interest if a written request is made and when a parent/guardian has given written permission for the release of the child’s records.  Parent/guardian signature is required for release of a student’s confidential file, which includes special education records, psychological reports, disciplinary records, and reports by a school counsellor.
  • At the discretion of the Principal, and in accordance with applicable law, the Academy has the right not to certify a student’s graduation or provide transcripts of the student’s academic record to third parties such as other schools, colleges, or employers, or to issue a diploma to the student, if there has been a breach of a material condition of the educational contract, such as failure to meet financial obligations, infractions against the school’s code of conduct, anti-bullying policy or violations of the policies of the Academy and those set forth in this Handbook.
  •  
  •  
  • SECTION 8 – HEALTH

    HEALTH AND WELLNESS

 Medical Requirements

  • The New York City Department of Health requires that all new students entering nursery through grade 12 show proof of having received a complete medical evaluation.  Children who transfer from one school to another in New York City are not considered new students.  These requirements may change from year to year.
  • New York State Law states that all students in Grades Nursery through 12 must be immunized as directed by the New York State and New York City Departments of Health. New students may enter school provisionally with documentation of an initial series of immunizations.  Once admitted provisionally, a student has a certain amount of time to continue and complete the medical requirements.  Students who fail to complete the necessary requirements within the appropriate time frame must be excluded from school.  Parents must provide records of immunization to be kept on file at the Academy. Any exemptions to the immunization requirements must be approved by the Academy with documentation being kept in the student’s health records. Only medical exemptions are permitted per New York State Law. Religious exemptions are no longer permissible.
  • For Nursery, Pre-k, and UPK Programs–Between July 1 and December 31 of each year, all children between the ages of 6 months and 59 months and attending a group child care or school-based child care program must receive one dose of influenza vaccine.
  • Illness and Medical Conditions
  • The following provides an overview of various medical conditions and illnesses, the Academy’s policy on how it handles such illnesses and conditions, and parent/guardian requirements.  This list is not meant to be exhaustive but rather explanatory.  In the case of any other illness or medical condition, or if there are any questions, please contact the Principal.  The policies in this section may be altered or superseded by policies in light of COVID-19. 
  • Parents are reminded of the NYC Department of Health Core Practices for reducing illness in school:
  • Keep your child home if they are sick
  • Practice good Hand Hygeine (wash hands )
  • Practice good Respiratory Hygeine (cover coughs and sneezes)
  • Allergies: Parents/guardians must notify the Academy of any documented allergies that a student may have.
  • Policy on nuts and other allergens: 
  • Protecting a student from exposure to offending allergens is the most important way to prevent life-threatening anaphylaxis. Avoidance of exposure to allergens is the key to preventing a reaction.
  • The classroom environment is a place where students need to feel safe to promote learning.  This issue is especially important to the parent/guardian of an allergic student.  Safeguards and any required accommodations to meet the specific needs of each student with a food allergy are in place and we need all families to assist with in helping to protect the health of every child attending Visitation.
  • Protecting a student from exposure to offending allergens is the most important way to prevent life-threatening anaphylaxis.  Avoidance of exposure to allergens is the key to preventing a reaction.
  • School is a high-risk setting for exposure to food allergens, due to such factors as the large number of students, increased exposure of the allergic student to food allergens, as well as cross-contamination.
  • All students with health issues that may impact the school day have necessary medication and we want to ensure environmental protocols are followed for the health and safety of every child.
  • PEANUT AND TREE NUT SENSITIVE POLICY 
  • As a school dedicated to elementary education, we know that it is essential that we help our students manage their allergies. While the faculty and staff do an amazing job of cleaning and wiping down surfaces, there are some children within our school who could have a serious allergic reaction from contact with even a microscopic amount of the offending foods.
  • In order to protect all Visitation students, our school a Peanut/Tree Nut Sensitive School.  We ask that no peanuts or tree nuts be brought into our school. Foods sent in for snack or lunch should be carefully checked to make sure they are peanut/tree nut-free. This means the product cannot contain peanuts and tree nuts and cannot have the following warnings: “may contain…”; “processed in a facility…”, and “manufactured on shared equipment…” Families can help ensure that our school stays peanut/tree nut-free by reading packaging labels and by reminding children not to share food with other children at school. We need to make sure that there is little opportunity for a child to be exposed to foods that could harm her. 
  • Nut-sensitive Policy:
  • To create the safest, healthiest, and most inclusive environment for all students, the school has implemented a nut-sensitive policy, which states that we will attempt to maintain an environment free of all peanuts and tree nuts. (Tree nuts include nuts such as cashews, almonds, pecans, walnuts, pistachios.) Foods containing these items should not be brought to school for snack or lunch. 
  • We are an allergy-aware school.  As such, we seek to build community sensitivity and empower all students.  Students with allergies are aware of what they can and cannot eat, and we ask that other students and adults are conscientious of the allergies of others.
  • Asthma: Parents/guardians are required to notify the Academy of the medical needs and protocols of any student who has asthma or a related condition.
  • Clearance to Return:  In certain instances, the Academy may require medical clearance for the child to return to the Academy.  If requested, the medical clearance note must specifically state that the child may return to the Academy and resume all activities including gym and playground.  Clearance notes will likely be required for severe illness, including hospitalizations and ER visits, surgical procedures, head injuries, cardiac/respiratory concerns, fractures, sprains, or significant changes in a child’s health state which may impact physical activities. Contagious Illness:  To the extent a child has a contagious illness, please notify the Academy as soon as possible so that we may alert others who came in contact with your child.  We also may be required to notify the Department of Health.  A student with a contagious illness should not arrive for school.  This applies even if the parent/guardian has not received confirmation that the child’s illness is contagious, but the child is exhibiting signs of a possible communicable disease, such as a suspicious skin rash, suspicious open wounds, redness of the eyes with intense itching/burning and a thick drainage, painful, reddened sore throat, and a constant cough accompanied by other symptoms.  Students with a contagious illness should remain home from school until a doctor advises that he or she is no longer contagious and can resume normal activities.
  • Diarrhea/Vomiting:  Students who are exhibiting vomiting and/or diarrhea should not arrive for school.  Rather, they should stay home until they are free from symptoms for at least 24 hours.
  • Epinephrine:  Severe allergic reactions leading to anaphylaxis are a life-threatening and time sensitive medical emergency.  Therefore, and in accordance with New York State and City Departments of Health recommendations, Academies will work with local health providers to receive training on the administration of epinephrine.  For more information, see the administering epinephrine policy below.
  • If a child is at risk of anaphylaxis, the parent/guardian MUST notify the school and inform it of the risk.  Additionally, the parent/guardian must 1) inform the Academy whether the student can self-administer epinephrine, 2) supply the Academy with two epinephrine devices in its original packaging; and 3) replace the devices when it expires, has been used, or shows any other signs of defect, such as discoloration.
  • Fever:  If your child has a fever of 100 degrees or over, he or she must stay home.  Your child may not return to school until they are fever free without Tylenol, Motrin or Advil for at least 24 hours.
  • Lice:  To the extent a student contracts head lice, he or she must stay home from school until the parent/guardian has treated the condition in accordance with the New York City Department of Health Regulations.  This is to protect the health and safety of all students and staff given the highly likelihood that others can also contract head lice.  In any cases where a student is infected, a letter will be sent out to the entire class.  The student’s name will not be revealed.  If a parent/guardian becomes aware of a lice infection at home, do not send your child to school.  Please inform the school via telephone.  The Academy does not pay for lice treatment regardless of where exposure may have occurred.
  • Mobility:  As a matter of safety, and in accordance with all applicable laws, the Academy may not be able to accommodate in-person learning for a child who is immobile, such as a child who is utilizing crutches or in a cast.  The Academy will endeavor to provide a reasonable accommodation whenever possible, but must ensure the safety of the student and all other students and be in accord with fire safety laws.  Distance learning may be provided as an alternative solution.      
  1. Administering Medication
  • School nurses may administer over-the counter-prescription drugs to students with written consent and medical authorization from a parent or legal guardian. School nurses may administer prescription medication that has been prescribed by a physician but must be provided with:
  • Medical authorization from the parent or legal guardian consenting to administering the medication
  • A medical plan developed by the child’s parents and health care provider detailing the proper administration of the medication, details regarding the child’s medical concerns, and other pertinent details.
  • The Academy reserves the right to call 911 in any case of a medical emergency.
  • Administering Epinephrine
  • Parents or guardians will supply their own epinephrine auto-injector and must provide written consent and medical authorization for its use. The Academy must have an up-to-date medical statement on file for each child in care. For a child with identified allergies or with special health care needs, the Academy must have a copy of an individual health care plan developed by the child’s parents and health care provider. Parents must make program staff aware of the individual health care plan on their child’s first day at the program.
  • It is the responsibility of the parent/guardian of the student who is at risk of anaphylaxis:
  • to notify the school that the child/student is at risk of anaphylaxis and is in need of the presence of epinephrine on school premises
  • to indicate to the school if the child/student is capable of self-administration of the epinephrine device
  • to supply the school with the epinephrine device* in its original packaging as received from the pharmacist
  • to replace the epinephrine device when it expires, discolors or has been used
  • *It is recommended that two epinephrine devices be supplied, the second functioning as a back-up in case of malfunction or if an extra dose is necessary in accordance with medical documentation.
  • Administering Epinephrine on Field Trips
  • In the event of a school trip or school event conducted outside of the school premises, it is the responsibility of the parent (or a designated person who appears on the child’s emergency contact list) to attend with the child/student for the purpose of epinephrine administration, if necessary. 
  • City & State Health Services
  • The Education Law of New York State mandates that students attending nonpublic schools receive the same health services provided to students attending public schools.
  • Accommodations
  • Students requiring medical accommodations throughout the school day (including physical education, dietary conditions, physical limitations and medical interventions) must submit a statement from his or her licensed medical provider stating the need for such accommodation each academic year.  The Academy will attempt to provide the accommodation in accordance with all applicable laws, and will inform the parent/guardian if it is unable to do so.  If the Academy is unable to do so, it may withdraw the child’s enrollment in accordance with law.    
  • Emergency Services in the Event of a Serious Injury
  • In the event of a serious injury, the Academy may call 911 and an ambulance may take the child to the hospital.  The ambulance staff will determine the hospital based upon the severity of the emergency.  A staff member will accompany the child in the ambulance and the parent/guardian will be notified to meet the child at the hospital.  The Academy, its staff, and the Academy officials shall be held harmless from any liability, costs or expenses associated with any emergency services and such costs or expenses shall be the responsibility of the injured party or, if a student, the student’s parents/guardians. 
  • Limitations of Physical Activity
  • Students at the Academy will be enrolled in physical education classes.  To the extent a student has a physical disability or issue which may impair his or her ability to engage in the class, or which may make the class unsafe, the parents/guardians must notify the Academy at the beginning of the school year or as soon as the issue arises. A written doctor’s recommendation may be required.  Further, a student will be required to attend the physical education class for the instructional component and observation, and to complete an alternative assignment or to complete missed activities when physically able to participate.
  • Wellness Policy
  • The Academy meets minimum federal and state standards for goals of physical education, nutrition and healthy environments in schools. 
  • Lunch Time
  • During lunch, whether in the classroom or, if the case may be, a lunchroom, each child is expected to remain in his or her seat until dismissed.  Each child is also responsible for keeping his or her area clean.  Respect and obedience are to be shown at all times to those who are supervising lunch. 
  • Accident Policy
  • If a student is seriously injured, the parent/guardian will be notified by the Academy as soon as reasonably possible, taking into consideration such factors as the apparent severity of the accident/injury and the priority of providing assistance to the student.
  • If an accident results in a medical condition/injury, the Academy is authorized to render reasonable first aid if such direct medical assistance would, in the opinion and judgment of the Academy, minimize the severity of the student or injured person’s condition.  The Academy may secure a professional diagnosis and/or treatment if such action, in the opinion and judgment of the Academy, appears to be reasonably warranted.  The Academy, its staff, and the Academy officials shall be held harmless from any liability, costs or expenses associated with any treatment of first aid provided (including, but not limited to the cost of transportation), and such costs or expenses shall be the responsibility of the injured party or, if a student, the student’s parents.

SECTION 9 – PARENTAL OBLIGATIONS 

EXPECTATIONS AND OBLIGATIONS OF PARENTS/GUARDIANS

 

Parental Involvement

  • Home is the first place where a child learns love and respect for God and neighbor.  Parents/legal guardians, in choosing a Catholic school to continue the education begun at home; have responsibilities as well as opportunities to share in the continuance of their children’s education.
  • Parental involvement consists of parents/legal guardians and staff meeting together because of common interest in the child.  It is expressed in many ways such as sharing in student supervision in the lunchroom or playground or serving as library or teacher aide.  In some instances, parents/legal guardians may be asked to assist in advocacy in all areas that would benefit the schools, including programs that request government assistance, in consultation with the Office of the Superintendent.  The involvement of the total family is also a means of communicating the academy’s performance to the total parish community.
  • Parental support for the education of their children is of the upmost importance.  Parents and legal guardians are also expected to uphold the behavioral expectations set forth for students and staff within the Academy community. Failure of parents to act in a manner compatible with the values of the Academy may result in student dismissal.
  • Parental Communication
  • Regular communication between the Academy and parents/guardians is a crucial component of your child’s school experience.  Scheduled parent teacher conferences allow teachers and parents/guardians to discuss student achievement as well as to develop means to assist students in areas of difficulty.
  • A parent/guardian may request a meeting with a teacher at any time by simply sending a note to the teacher in question and the teacher will arrange for this meeting outside class time at a mutually convenient time. The meeting should take place in the classroom or someplace that ensures privacy, and never in a hallway, on the street, or another public place. A parent/guardian who is refused such a meeting should notify the Principal.  If a parent/guardian seeks to meet with the Principal, he or she must contact the Office to set up an appointment.
  • Additionally, the Academy may communicate with the parent/guardian in many ways, including:
  • Email, SMS, phone messages and posts through the FACTS Family Portal
  • School Website and Social Media The Academy website can be found here:  visitationacademy.net   This website does not require a login and is accessible to the public.  Various announcements may be made on the school website, such as emergency school closing, snow days, and other important information.  The website will also contain various resources, such as the academic calendar. 
  • Information Sent Home With the Children: Occasionally, teachers or administration at the Academy will send hard copy information home with your children. Please check your child’s backpack daily to check for any information sent home by the Academy.
  • VAMC – VAFC
  • The purpose of VAMC and VAFC will be to assist in the fundraising efforts of the Academy. In the school, this is done in coordination with the administration. In an academy, it is done in coordination with the administration and the board of directors of the academy. No organization may hold title to accounts nor have access to funds raised for the Academy. All financial transactions must be approved by the Head of School and the academy board of directors.

 

Homework

  • As a partner in education, parents’ role in homework is vital.  Parents/guardians or another caretaker should remain available to assist students with homework and ensure that all homework is completed. 
  • Fundraising
  • Fundraising activities are beneficial to the Academy and are often a quality way to involve students in furthering their school community.  Any fundraising program should have the approval of the Principal, and should be organized and executed so that the Academy program is not interrupted. 
  • Volunteering, Chaperoning & VIRTUS Training
  • Parent volunteers and chaperones are an integral part of the school community. All parents/ legal guardians/ other adults, must complete VIRTUS training, sign a Code of Conduct, and complete a background check.
  • The VIRTUS program for adults is a three-hour live awareness session that instructs adults of the Church that to protect children you must have continuous awareness and vigilance. This awareness session helps trainees understand signs of child sexual abuse, the methods and means by which offenders commit abuse, and five empowerment steps to prevent child sexual abuse.
  • The Code of Conduct is a document that acknowledges the importance of legal, professional and responsible conduct of all who work with children and young people. All clergy, employees and volunteers are required to read the Code of Conduct and to sign a Statement of Acknowledgement Form. The Code of Conduct is distributed at all VIRTUS sessions.
  • All employees and volunteers are also required to have a criminal background screening completed before they start their employment or service. These forms are also distributed at all VIRTUS sessions. As of May 2010, all background screenings (employees and volunteers) will be done through the Safe Environment Office. The searches are done through LexisNexis (volunteers) or HireRight (employees). All information is kept confidential and if a positive result is returned, the pastor/administrator will be notified and appropriate steps will be taken. Background searches will be rerun every 3 years for employees and 5 years for volunteers
  • Custody and Guardianship Orders
  • Parents must provide accurate custodial information to be kept on file at the Academy.  Non-custodial parents do have rights.  The law protects non-custodial parents and maintains that parents do not cease to be parents when they no longer have custody of their children.  The Academy abides by the provisions of the Buckley Amendment with respect to the rights of non-custodial parents.  In the absence of a court order to the contrary, the Academy will provide the non-custodial parents with access to academic records and other school information regarding his or her child.  If there is a court order specifying that there is to be no information given, it is the custodial parent’s responsibility to provide the school with a court certified copy of the court order.

 

Contacts with Media

  • Throughout the academic year, the Academy may take pictures or videos and release personal information about students for promotional purposes.  This might include:
  • where a special event or program at the Academy is covered by a newspaper or television station, resulting in student interviews and pictures;
  • award-winning students who may have their names and photos published in a local newspaper; or
  • if the Academy posts pictures of school activities on webpages and social media.
  • Parents/guardians have the right to exclude their children from videotaping, audio recording, school pictures, other photography or participation involving printed materials or on the internet.  If a parent/guardian chooses to exclude their child, the parent/guardian must provide written notification to the [Main Office].
  • Parents/guardians who do not object must fill out the media authorization release form, attached at the end of this Handbook.  Please be advised that, if a parent/guardian does not fill out this form, the child may be excluded from certain group photographs or otherwise taken in connection with the school day or other Academy functions.

     

  • SECTION 10 – SAFETY

  • Commitment to Safety
  • Safety of the students is the Academy’s number one concern and we maintain a high standard of safety.  This requires that the Academy complete periodic drills and exercises and that all members of the community are trained in our safety standards.  In order to maintain a safe environment, the Academy requires cooperation across the board including the administration, teachers, staff, and, of course, parents.  We must ensure safety is practiced in hallways, when passing during class, while on staircases, when using restrooms, during recess and physical education, during after school programs and extracurricular activities, when outside the school building, during arrival and departure, and in connection with parent parking.
  • Emergency Drills
  • Per New York State laws, academies are required to conduct twelve emergency drills over the course of the school year. Four of these drills must be lockdown drills. Students are expected to follow all directives provided to them by school teachers and staff. Failure to comply or act appropriately during emergency drills will result in disciplinary action.
  • School Closings
  • The Diocese of Brooklyn will base their closings on the New York City Public School System.  If the New York City school system closes due to inclement weather, the schools within the Diocese of Brooklyn are closed.  Local academies may also make decisions to close their individual schools based on inclement weather or other hazardous conditions (infrastructure issues, flooding, property damage, etc.). Parents will be notified as soon as possible. In the event of a closure during the school day, proper provisions will be made for students to return home or to be cared for in other premises until usual dismissal time.
  • Crisis/Emergency Information
  • Should a crisis require evacuation from the school building, the students will be brought to a safe place located  and parents/guardians should meet them at that location.  The Academy utilizes FACTS  to notify parents/guardians directly about the crisis.  
  • Reporting Concerns Regarding School Safety
  • Students, parents/guardians and staff must report all dangerous and potentially dangerous situations and/or events directly to an administrator at the Academy. 

SECTION 11 – INTERNET USE

  • TECHNOLOGY
  • Acceptable Use Policy
  • The use of technology is permitted on school premises under limited conditions as authorized by the Principal for the sole purpose of enhancing academic achievement while respecting the dignity and safety of all members of the Academy community.
  • In using the information and technology in safe, legal, and responsible ways, the following conditions of being a digital citizen within the Diocese of Brooklyn are expected:
  • Respect One’s Self
  • Public names should be appropriate
  • Be mindful of any and all content you post including photos, personal views, comments, personal information, etc.
  • Avoid seeking out and/or viewing inappropriate content
  • Do not engage in potentially harmful activities such as communicating with persons unknown to you or internet challenges
  •  Respect Others
  • Be mindful of comments, posts, photos or any content directed toward or including others
  • Refrain from engaging in inflammatory, harassing, or any other such disrespectful behavior
  • Do not perpetuate inappropriate content by sharing it with or sending it to others
  • Warn others of potentially disturbing or harmful content that should be avoided
  • Protect One’s Self and Others
  • Report any and all cyber-abuse committed against you or others to parents, teachers and/or administrators
  • Keep groups with friends private to avoid potentially inappropriate or dangerous content and communications from unknown sources
  •  Respect Intellectual Property
  • Cite sources when using any content not originally authored by you 
  • Members of Catholic Academy communities must remember that when telecommunicating with individuals, groups, or institutions, you are doing so as an individual. You should not represent yourself, your views, ideas, questions, or actions as representing the Catholic Academy you are associated with without the expressed permission of the principal.
  • Security of Technology
  • The schools and academies of the Roman Catholic Diocese of Brooklyn assume no responsibility for the theft, loss, repair or replacement of any technology devices that are brought onto school/academy property, whether it is lost, stolen, damaged, or confiscated.
  •  
  • Security on any computer system is a high priority. If you believe you can identify a security issue, you must notify a system administrator, principal, or teacher and not disclose the problem to others in any way. Although there are safeguards in place to protect all users from inappropriate content, we are not responsible for failures in filtering that result in a bypass of our program and/or access to objectionable content. If any inappropriate content bypasses these safeguards, any parties involved should turn off the monitor and report the security breach immediately to a system administrator, teacher or the principal. Additionally, member of the school/academy community shall not:
  • Use another’s credentials for any reason
  • Gain or attempt to gain unauthorized access to Diocesan or school/academy computers or computer systems.
  • Download or install any software application without prior authorization.
  • Administrative Rights (To monitor use of technology)
  • The school/academy reserves the right to monitor both student and employee use of technology and computer accessed content. Due to the evolving nature of technology, the Catholic Schools and Academies of the Roman Catholic Diocese of Brooklyn reserve the right to amend or add to this policy at any time without notice.
  • Personal use of Social Media (Teachers, Students)
  • This section refers to the personal use of social media. This includes, but is not limited to Facebook, Twitter, YouTube, Tumblr, Instagram, Google+, LinkedIn, Snapchat or any other such medium. All references to school/academy personnel, students and/or any member of the school/academy community in technology related mediums such as web pages or email which is deemed to be conduct injurious to the moral tone of the school or academy are violations of this policy.  Any communication with current students by faculty, staff or administration is strictly forbidden on any personal social networking site. Personal posts must use appropriately respectful speech, and refrain from harassing, defamatory, abusive, discriminatory, threatening or other inappropriate communications.
  • Representation of the school/academy in whole or part on any personal posts and/or communication is prohibited.
  •  Parents/guardians for all students must  sign this Acceptable Use Policy which effectively gives permission for their child to use the internet and the Academy’s technology resources for educational purposes and also understands and accepts the Academy’s guidelines. 
  • The acknowledgement of the Acceptable Use Policy to be signed by parents/guardians and, where applicable, students, is attached to the end of this Handbook.  
  • FACTS Family Portal
  • The FACTS Family Portal will be your one-stop destination to view student academic information, school announcements, school calendar and your FACTS payment plan and incidental billing information. You will conveniently be able to access all this information in one centralized location, eliminating the need for multiple log-ins. Once the FACTS Family Portal is set up your child(rens) school will notify you with some simple instructions on creating log-in credentials. Once you create your user profile, you will be able to access the FACTS Family Portal from any device, including your smart phone whether it is an Apple or Android device.
  • Communications with Teachers
  • Students benefit tremendously when an open line of communication exists between families and teachers.  It is recommended that parents/ legal guardians communicate any concerns regarding their child. Parents/ legal guardians as well as teachers should always use FACTS, school communication platforms (I.e. Google classroom), or a note sent directly to the teacher/ family. If needed, the parent/ legal guardian or teacher can schedule a follow-up meeting to address any further issue.  It is also recommended that a parent communicate with a teacher regarding their concerns prior to involving the administration. Initiating an open communication with the teacher first continues a positive relationship between families and teachers.
  • Parents and teachers should not use personal social media accounts or personal cell phones (texting) as a means of communication in regards to school related concerns.
  • Electronic Devices
  • Electronic devices, although useful and helpful tools in many ways, must only be used appropriately by faculty, administration, staff and students.  The use of electronic devices by faculty, administration, staff and students must be appropriate to the educational setting, and may not distract the student, other students, or the class as a whole during the course of the school day and after school. (i.e., cell phones, iPads, iPhones, Smart Watches and other personal electronic devices). In the event an electronic device, including a student cell phone, is believed to contain evidence of a violation of Academy policy and/or a threat to the school community, the individual possessing the electronic device is obliged to grant the administration of the Academy access to the device and the information on the device to ensure compliance with policy and the safety of the school.
  • Inappropriate use of any electronic device may result in serious consequences.
  • Schools are not responsible for the loss, theft or damage to electronic devices.

 

 

 

 

  • ACKNOWLEDGEMENT OF RECEIPT
  • FOR PARENTS/GUARDIANS
  • I acknowledge that I have received and read the Parent-Student Handbook and all subsequent forms (“Handbook”). 
  • I have read and understood the contents of this Handbook, and will act in accord with these policies and procedures.  I have explained the contents of this Handbook to my child.  I agree that I am responsible for my child’s adherence to the policies in this Handbook.
  • I understand that this Handbook supersedes any other previously issued handbook and personnel manual and that all previous versions are hereby revoked. 
  • I understand that the Academy reserves the right to add, amend, modify, or discontinue any of the policies and procedures as set forth in the Handbook at any time, with or without notice. 
  • Policies relating to the COVID-19 virus, where applicable, will be provided as part of a supplement to this Handbook. 
  • Print Name:     __________________________________
  • Signature:        __________________________________
  • Date:               __________________________________
  • Name of Child(ren) and Grades: ____________________________________________________
  • __________________________________________________________________________________________________________________________________________________________________________________________________________________________________________
  • FOR STUDENTS GRADES 6-8
  • I have read the Parent-Student Handbook, have discussed its contents with my parent/guardian, and agree to abide by all its terms.
  • Print Name:     __________________________________
  • Signature:        __________________________________
  • Date:               __________________________________
  •  
  • Print Name:     __________________________________
  • Signature:        __________________________________
  • Date:               __________________________________
  •  
  • ACKNOWLEDGMENT OF ACCEPTABLE USE POLICY
  • Parent/Guardian
  • As the parent/guardian of a student at the Academy, I have read the Acceptable Use policy and agree to abide by its terms, and to ensure my child abides by its terms. I understand that computer and internet access at the Academy is designed for educational purposes. I am aware that it is impossible for the school to restrict access to all controversial materials and I will not hold the Academy responsible for materials acquired in use. Further, I accept full responsibility for supervision if and when my child’s use of school’s technology resources is not in a school setting.  I hereby give permission for my child to use the school’s technology resources and certify that I have reviewed this information with my child.
  •  
  • Parent/Guardian Name:________________________         
  • Parent/Guardian Signature: ________________________
  • Date:_______________
  •  
  • Name of Student:_________________________
  • Grade:_________________________
  •  
  • Name of Student:_________________________
  • Grade:_________________________
  •  
  • For Students Grades 6-8
  • I have read the Acceptable Use Policy in this Handbook.
  •  
  • Student Name:________________________ Student Signature: ________________________
  • Student’s Grade:___________ Date:_______________
  •  
  • Student Name:________________________ Student Signature: ________________________
  • Student’s Grade:___________ Date:_______________
  •  
  •  
  •  
  • MEDIA AUTHORIZATION AND RELEASE
  • I hereby consent to the taking of photographs, movies, videos, and images capable of reproduction in any medium of me or my children or children of whom I am the designated guardian by the Academy, Roman Catholic Diocese of Brooklyn, and/or Department of Education and their parents, affiliates, trustees, directors, members, officers, employees, volunteers, agents and contractors (the “Parties”).
  • I hereby grant the Parties the right to edit, reproduce, use and reuse images for any and all purposes including, but not limited to, advertising, promotion and display, and I hereby consent to the editing, reproduction, use and re-use of said images in any and all media in existence and all media yet in existence including, but not limited to, video, print, television, internet, and podcasts. 
  • I forever grant, assign, and transfer to the Parties any right, title and interest that I and/or my child/children may have in any images, including negatives, taken of me and/or my children by the Parties.  I hereby agree to release, indemnify and hold harmless the Parties from any and all claims, demands, actions or causes of actions, loss, liability, damage, or cost arising from this authorization.
  • Print Name:     __________________________________
  • Signature:        __________________________________
  • Date:               __________________________________
  • Name and Grade of Child: __________________________________ 
  • If you are choosing to opt out of this policy, the Academy MUST receive the signed acknowledgement below and return it to the Principal by the first day of school: 
  • I have read the Media Authorization and Release Policy and am choosing to opt out.
  • Print Name:     __________________________________
  • Signature:        __________________________________
  • Date:               __________________________________
  • Name and Grade of Child: __________________________________
  •  
  • SECTION 12 –  TUITION AND FINANCES

  • School Tuition Policies
  • The success of our Academy relies on the commitment of our families to make Catholic education a financial priority. The Academy has full-year contractual and financial obligations that must be met, such as teacher salaries, utility bills, building maintenance and improvements, and other expenses. Families that seek enrollment are required to satisfy the annual tuition by specified due dates.
  • These policies are not intended to deprive anyone of a Catholic education.  It is our desire to maintain a fair approach to collection of tuition and to provide a sound financial policy for the overall welfare of our families. We encourage all responsible parties to maintain open communication with the business office to ensure a complete understanding of each family’s financial obligations. The goal of our academy is to provide a Catholic education to every student who desires one, but only by mutual cooperation can we make certain that this goal is met.  Parental non-payment or delinquency in meeting financial obligations creates an additional burden for the Academy.
  • Tuition contracts specifying a payment schedule will be published and shared with families. All families must sign an enrollment contract that guarantees the family will be responsible for the full payment of tuition for the academic year.
  • Academies will arrange for all tuition and fees to be collected through FACTS Tuition Management.
  • Tuition payment schedule will follow the most appropriate schedule for the academy and parents:  monthly, one payment, or three installments.
  • A Tuition Assistance Committee will be in place at every Academy
  • Tuition and Other Fee Schedules
  • The Academy will collect tuition and fees over a ten month period. This ten month period will typically extend from June to March. Tuition collection will begin prior to the start of the school year.
  • Academies reserve the right to place severely delinquent accounts in the hands of a collection agency or its attorneys for collection.   It is not our desire that any family should incur unnecessary legal fees or suffer further embarrassment or inconvenience in this regard.   Again, we encourage prompt communication with the academy in an effort to avoid litigation.
  • In order to withdraw a student, the parent must submit written notice to the principal in advance of the withdraw date. This enables the academy to prepare necessary information and settle accounts.  No student records will be forwarded to another academy or school until all accounts have been settled.
  • Following the terms of the enrollment contract, refunds will be made only in accordance with the stated guidelines and/or at the discretion of the administration. The refund must be requested prior to the start of the period for which payment would be made.
  • Resources for Tuition Assistance
  • Catholic education is meant to be available to every Catholic family. Every family desiring a Catholic education for their child(ren) will participate to the extent capable in the cost of providing that education.
  • Each family in need of tuition assistance must complete a scholarship application through Futures in Education, which may currently be found at: www.futuresineducation.org/scholarships . The one exception is families returning to the Teddy Forstmann program coordinated by Children’s Scholarship Fund.
  • FACTS
  • FACTS is a tuition management company designed to make tuition collection simpler for families as well as academies. There will be one FACTS record per family, and each student must be listed separately.  This provides valuable detail about the charges and discounts each student is receiving. In turn, this provides the academy better reporting. A major benefit of FACTS is the ability to process automatic drafts of the payer’s bank account or credit card. There is a 2.85% convenience fee on credit card transactions. FACTS does offer an invoicing option as well. With this option, FACTS will send an invoice to the payer (via email or postal mail) 20 calendar days prior to the payment due date. The payer must then initiate payment either by using a credit card or bank account online, over the phone, or by mailing a check directly to FACTS. Families are encouraged to pay via automatic draft. FACTS also allows for flexible payment options. Common options are monthly payments, three trimester payments, and a payment in full.
  • Tuition Delinquency
  • By standard practice, FACTS will send payment reminders prior to any due date, returned payment notices in the case of a failed payment, and will make automated phone calls to delinquent payers. Payers who fail to communicate with the academy and resolve the delinquency through a payment schedule approved by the academy will result in suspension of services for the student.
  • Students will not be permitted to attend class at the start of the trimester should any balance be past due. 
  • No student will be permitted to begin an academic year unless all registration and other required fees are current.  Registration and other required fees are paid through FACTS Tuition Management at enrollment.  Enrollment for students whose families are not current in the registration or other required fees by June 30 may be cancelled at the discretion of the academy. In no event will students be permitted to attend class at the commencement of the academic year unless the delinquency is paid in full.
  • In order to participate in graduation activities, all debts for eighth grade students must be cleared by the first Monday of May. Eighth grade transcripts will not be released to the high schools if the financial obligations have not been met.
  • For all grades, in order to participate in school activities and field trips, all financial accounts are to be current and up to date.
  • All fees must be paid in full before records or progress reports will be processed. It is the sole discretion of the academy to withhold trimester exams, report cards, transcripts, records, and diplomas until all financial obligations are satisfied in full.

SECTION 13 – SAFE ENVIRONMENT

Child Lures Prevention Program

  • The Child Lures/Teen Lures Prevention programs are presented to the children and youth who attend each Academy. This program is tailored to different age groups and covers topics such as staying healthy and safe, kindness and respect, trusted adults, my body belongs to me, child luring, choosing grown-ups to help, children are special, and abuse is never a child’s fault (topics will vary based on age level appropriateness).  For older students, topics include sexual assault, harassment, dating violence, bullying/cyberbullying, sexting, identity theft, online luring, suicide and human trafficking with the goal of facilitating authentic conversations to bring awareness to the topics. 
  •  
  • Each program provides teachers with the resources to facilitate appropriate conversations.  Parents/legal guardians will also be provided with a link to access parent guides digitally to continue the conversations within their homes.
  • Child Abuse Laws
  • Under NYS law, teachers are all mandated reporters and are legally required to report any suspected case of child abuse or neglect to the proper agency.  The teacher will make a judgment that the child may be presenting signs of abuse or neglect.  If the mandated reporter makes such a judgment and suspects abuse or neglect, in addition to reporting to the proper agency, the reporter must also notify the Principal. 
  • Confidentiality
  • There is a professional, legal and moral ethic that requires all persons to safeguard all student information of a privileged nature.  However, if a teacher learns of something that could impact the health or safety of a student or any person, the teacher has the responsibility to share the information with the Principal.  Further, school officials are required to report when they have reasonable cause to suspect that a child coming before them in their professional or official capacity is an abused or maltreated child. 
  • Sexual Harassment
  • The Academy is committed to providing for its students an atmosphere and school zone free from sexual harassment.  Sexual harassment is defined as any unwelcome sexual advances, unwelcome physical contact of a sexual nature, or unwelcome verbal or physical conduct of a sexual nature.  Sexual harassment is a direct violation of the Catholic faith as it signifies a lack of respect for other persons.
  • Any student who believes that he or she is being sexually harassed, or a parent/guardian who was informed by their child that the child was sexually harassed shall immediately report this information to teacher and to the Principal.  A student/parent who is uncomfortable reporting the alleged harassment to a teacher or Principal may report it directly to the Office of the Superintendent.  Any information shall be treated as confidential, to the extent permitted by law.  All claims of sexual harassment will be investigated in an appropriate manner under the supervision of the Office of the Superintendent.  No student will be subject to any retaliation or disciplinary action on the part of the Academy for reports of sexual harassment made in good faith.  
  • No student is to sexually harass another member of the school community.  Any student who engages in sexual harassment shall be subject to disciplinary action, up to and including expulsion.
  • Child Reporting Abuse to Parents
  • If a student reports any form of abuse at the Academy to his or her parent/guardian, the parent/guardian must notify the Principal.  Any information shall be treated as confidential, to the extent permitted by law.  This will permit the Principal to investigate the situation and will ensure that the alleged abuse or harassment does not occur to other students.  If a parent/guardian is uncomfortable going to the Principal, he or she may go directly to the Office of the Superintendent. 
  • SIGNS OF SUICIDE (SOS) PREVENTION PROGRAM
  • SOS Signs of Suicide (SOS) is a universal, school-based prevention program designed for middle school (ages 11-13) and high school (ages 13-17) students. The goals of this program are:
  • Decrease suicide and suicide attempts by increasing student knowledge and adaptive attitudes about depression
  • Encourage personal help-seeking and/or help-seeking on behalf of a friend
  • Reduce the stigma of mental illness and acknowledge the importance of seeking help or treatment
  • Engage parents and school staff as partners in prevention through “gatekeeper” education
  • Encourage schools to develop community-based partnerships to support student mental health
  • Raise of awareness of self-harm behaviors, such as cutting and burning
  • Through a video and guided discussion, students learn to identify warning signs of suicide and depression. At the end of the session, students complete a seven-question screening for depression (anonymous or signed – the school can decide) to further encourage help-seeking and connect students at risk with trusted adults. The curriculum raises awareness about behavioral health and encourages students to ACT (Acknowledge, Care, Tell) when worried about themselves or their peers. 

Section 14- COVID-19

  • *All health-related policies and procedures have been adopted from the regulations published by the CDC, NYC DOHMH and NYS DOHMH NYC. (August 2021)
  • 14.1 Hygiene and Health Requirements
  • 14.1a Face Coverings
  • In accordance with the NYS DOHMH order, all Students are required to wear face coverings when in the school building and maintain appropriate social/physical distancing. Students should bring an appropriate face covering from home. The school will have surgical masks available for students as needed. Students’ cloth face coverings should be clearly identified with their names or initials, to avoid confusion or swapping. Students’ face coverings may also be labeled to indicate top/bottom and front/back. Non-disposable mask should be washed daily.
  • All visitors to the school for any reason will always be required to wear a face covering while on school grounds or in the school building. Faculty and Staff are also required to wear masks
  • All masks for faculty, staff, and students are subject to approval by the principal and Office of the Superintendent of Schools. Masks should be plain and free of any objectionable statements or support for any group, product, political view, and so on, other than the name of their Parish School or Catholic Academy.
  • Students will be provided opportunities for short breaks to remove masks throughout the day, while social distancing, in addition to removing them while eating.
  • There is no outdoor NYS DOHMH face mask policy currently.
  • 14.1b Social Distancing
  • Because of the importance of in-person learning, schools will implement physical distancing to the extent possible within their structures but should not exclude students from in-person learning to keep a minimum distance requirement.
  • Classrooms and other school areas will be set up to ensure social distancing between students. Students will also be required to maintain social distance when they are not at their desk. This is particularly important when students are not wearing face coverings such as while eating or during mask breaks. In general, CDC recommends people who are not fully vaccinated maintain social distance of at least 6 feet from other people who are not in their household. However, several studies from the 2020-2021 school year show low COVID-19 transmission levels among students in schools that had less than 6 feet of physical distance when the school implemented and layered other prevention strategies, such as the use of masks.
  • Based on studies from 2020-2021 school year, CDC recommends schools maintain at least 3 feet of physical distance between students within classrooms, combined with indoor mask wearing to reduce transmission risk. A distance of at least 6 feet is recommended between students and teachers/staff in classrooms.
  • Outside of the classroom setting a distance of six feet social distance should be maintained between students and between students and teachers/staff.
  • Some extracurricular activities such as contact sports, playing a wind instrument or singing may require a social distance of 12 feet.
  • 14.1c Cohorting
  • Students are assigned to a cohort. Cohorting means keeping people together in a small group and having each group stay together throughout an entire day. Cohorting can be used to limit the number of students, teachers, and staff who come in contact with each other, especially when it is challenging to maintain physical distancing, such as among young children, and particularly in areas of moderate-to-high transmission levels. The use of cohorting can limit the spread of COVID-19 between cohorts but should not replace other prevention measures within each group.
  • 14.2 Health Policies
  • If a student or staff members displays symptoms of COVID-19 during the school day, the following procedures will be followed:
  • · Each building will have a designated Isolation Room for students or staff who display symptoms
  • · A student showing symptoms of COVID-19 will be escorted to the Isolation Room by a staff member wearing appropriate personal protective equipment (PPE).
  • · The area where the student was showing symptoms will be immediately cleaned and disinfected.
  • · The student will be evaluated by the nurse/health professional in the Isolation Room.
  • · A family member or guardian will be contacted by a staff member and asked to pick up the student.
  • · Upon pick up, the nurse/health professional and school staff will strongly advise the family to visit a doctor and get the student tested for COVID-19
  • · Any student placed in the Isolation Room will be adequately supervised by a staff member during this time until the ill student can be picked up.
  • 14.2a Health Screenings
  • Parents/ legal guardians will be asked to monitor and screen students for flu like symptoms prior to their arrival to school grounds. Any student displaying a cold, allergy or flu like symptom should stay home until a healthcare provider submits a note that the student can safely return to in person instruction.
  • Symptoms of COVID-19 are:
  • · Fever of 100.0°F or higher or chills
  • · Cough, shortness of breath or difficulty breathing,
  • · Fatigue,
  • · Muscle or body aches,
  • · Headache,
  • · Loss of taste or smell,
  • · Sore throat, congestion, or runny nose,
  • · Nausea or vomiting,
  • · Diarrhea.
  • 14.2b Daily Health Screening Questionnaire
  • Parents/legal guardians will be required to complete for each of their children the Daily Health Screening Questionnaire each day. Students who do not have a completed Daily Health Screening Questionnaire will be
  • kept in a supervised location until their parent/legal guardian can complete the Daily Health Screening Questionnaire or pick up the student from school.
  • Students who have a YES answer to any of the Daily Health Screening Questionnaire questions are to stay home.
  • 14.3a Students Excluded from In-Person Learning
  • School-based staff and students cannot report to school if they have:
  • · Been knowingly in close or proximate contact in the past 10 days with anyone who has tested positive through a diagnostic test for COVID-19 or who has or had symptoms of COVID-19.
  • · Tested positive through a diagnostic test for COVID-19 in the past 10 days.
  • · Experienced any symptoms of COVID-19, including a temperature of greater than 100.0°F, in the past 10 days.
  • · Traveled internationally or domestically without being incompliance with the NYS DOHMH Travel Advisory.
  • Out of precaution at this time the Elementary schools within the Diocese of Brooklyn will follow the NYC DOH and NYS DOH recommendation which states to follow the CDC Travel guidelines for vaccinated and non-vaccinated individuals.
  • All travelers, domestic and international, should follow all CDC travel requirements and recommendations.
  • International Travel: Fully Vaccinated Individuals
  • Before you arrive in the United States:
  • All air passengers coming to the United States, including U.S. citizens and fully vaccinated people, are required to have a negative COVID-19 test result no more than 3 days before travel or documentation of recovery from COVID-19 in the past 3 months before they board a flight to the United States.
  • After travel: · Get tested with a viral test 3-5 days after travel.
  • · Self-monitor for COVID-19 symptoms; isolate and get tested if you develop symptoms. · Follow all state and local recommendations or requirements
  • International Travel: Non-Vaccinated Individuals:
  • Before you arrive in the United States:
  • All air passengers coming to the United States, including U.S. citizens and fully vaccinated people, are required to have a negative COVID-19 viral test result no more than 3 days before travel or documentation of recovery from COVID-19 in the past 3 months before they board a flight to the United States.
  • After you travel: · Get tested with a viral test 3-5 days after travel AND stay home and self-quarantine for a full 7 days after travel.
  • · Even if you test negative, stay home and self-quarantine for the full 7 days. · If your test is positive, isolate yourself to protect others from getting infected.
  • · If you don’t get tested, stay home and self-quarantine for 10 days after travel. · Avoid being around people who are at increased risk for severe illness for 14 days, whether you get tested or not.
  • · Self-monitor for COVID-19 symptoms; isolate and get tested if you develop symptoms. · Follow all state and local recommendations or requirements
  • Domestic Travel: Fully Vaccinated Individuals
  • After Travel:
  • · Self-monitor for COVID-19 symptoms; isolate and get tested if you develop symptoms.
  • · You do NOT need to get tested or self-quarantine if you are fully vaccinated or have recovered from COVID-19 in the past 3 months. You should still follow all other travel recommendations. · Follow all state and local recommendations or requirements
  • 14.4 Returning to School after Showing Symptoms
  • Any individual (student or staff member) showing signs of COVID-19 can only return to school when the following conditions are met:
  • • Received a positive COVID-19 test AND
  • • Isolated for 10 days AND
  • • Presents clearance from a healthcare provider AND
  • • The individual has been symptom free for 24 hours without the use of medication.
  • OR
  • • Received a negative COVID-19 test AND
  • • Presents clearance from a healthcare provider AND
  • • The individual has been symptom free for 24 hours without the use of medication.

OR

  • • Never got a COVID-19 test AND
  • • At least 10 days have passed since symptoms started AND
  • • Presents clearance from a healthcare provider AND
  • • The individual has been symptom free for 24 hours without the use of medication.
  • 14.5a Contact and Trace Protocols:
  • · Principal or School Designee will confirm that the individual has tested positive for COVID-19 (molecular or antigen) and not a COVID Antibody Test.
  • o Parents/ legal guardians or Faculty/Staff are asked to send a copy of their positive test result through a secure method to the appropriate school administrator.
  • · The Principal or School Designee will send the COVID Report to Tom Chadzutko and Joan McMaster
  • · Principal or School Designee will confirm that the individual was in school during the infectious period.
  • o The infectious period is two days before the onset of symptoms or two days before the positive test date if no symptoms. (Not the date of receiving the test results)
  • For Example: If an individual has symptoms and/or tests positive without symptoms on September 4, the infectious period begins on September 2.
  • · Principal or School designee will Identify the students, faculty and staff who had close contact with the person with COVID-19 during their infectious period. Both vaccinated and unvaccinated individuals are to be included in the identification of close contacts.
  • o In school settings, a close contact is someone who has been within 6 feet for 10 or more minutes over a 24-hour period of someone who has COVID-19 during their infectious period, regardless of face mask use or the presence of plexiglass or other barriers. Exception: Per CDC guidance, in the classroom setting, students sitting 3 to 6 feet from a student with COVID-19 do not need to quarantine if they and the student with COVID-19 wore masks correctly and consistently. This exception applies only to students and not to staff.
  • Please Note:
  • § All students in a Nursery, Pre-Kindergarten and Kindergarten class will be considered close contacts and subject to quarantine protocols.
  • § During classroom Mask Breaks, if students are less than 6 feet social distance, for more than 10 minutes, from a COVID positive individual they are considered a close contact and subject to quarantine protocols.
  • § During Lunch or Snack Time, if students are less than 6 feet social distance, for more than 10 minutes, from a COVID positive individual they are considered a close contact and subject to quarantine protocols.
  • § During some sports, singing and the playing of wind instruments, if students are less than 6- 12 feet social distance, depending on the activity, from a COVID positive individual they may be considered a close contact and subject to quarantine protocols.
  • § All students riding the school bus with a COVID positive individual are considered close contacts and are subject to quarantine protocols.
  • § Principal or School designee will call the Deputy Superintendent to review the infectious period, close contact identification and the next steps for notifications and reporting of positive COVID-19 cases.
  •  
  • 14.5b Notification of Close Contacts:
  • · Close Contacts are only to be notified by the Office of the Superintendent-Catholic Schools Support Service communication letters issued by the Deputy Superintendent.
  • o We respect the privacy of our students, faculty, and staff, and do not disclose the identity of the person who has tested positive for COVID -19 or other identified close contacts
  • · Close contacts who fall into one of the quarantine exception categories (fully vaccinated or having had COVID-19 in the last three months) do not need to quarantine and can come to school provided they have no symptoms or tested positive for COVID-19. (Exception: positive cases within the same household)
  • · Close contacts who do not fall into one of the exception categories must quarantine for 10 days after the date they last had contact with the person who has COVID-19 or on Day 5 of their quarantine, the person may take a lab-based molecular COVID19 test (PCR test), and with a negative result, return to attending school in person after Day 7. PLEASE NOTE: If a whole class/cohort/pod are required to quarantine the Day 5 PCR Testing Option would not apply.
  • · Close contacts who are not fully vaccinated and reside in the same household as a positive individual if the positive individual cannot self-isolate are required to quarantine for 10 days from the last date of contact. Last date of contact for non-vaccinated individuals residing in the same household as a positive individual is defined by the NYC DOH as 10 days from the symptom onset or date of the positive test.
  • Example: Symptom onset or positive test date is September 1, add 10 days until September 11. Add 10-day quarantine until September 21, individual can return on September 22.
  •  
  • 14.5c Quarantine for Students and Staff Identified as Close Contacts to Someone with COVID-19
  • · In the event there is a positive case in a classroom, students or staff identified as close contacts may be asked to quarantine due to exposure to COVID-19. Students or staff who are:
  • o At least 12 years old, fully vaccinated* and not showing symptoms may continue to attend school in person. Out of an abundance of caution, these students are encouraged to take a COVID-19 test three to five days after exposure.
  • o At least 12 years old, fully vaccinated* and showing symptoms will be directed to quarantine for 10 calendar days.
  • o Unvaccinated will be directed to quarantine for 10 calendar days. On Day 5 of their quarantine, students or staff may take a lab-based molecular COVID-19 test (PCR test), and with a negative result, return to attending school in person after Day 7. Schools should verify negative test results. (Unless the entire class/cohort/pod is out for quarantine)
  • o Fully recovered from laboratory-confirmed COVID-19 in the past three months and show no symptoms of COVID-19 since the current exposure may continue to attend school in person. Three months is measured from the date a person first had COVID-19 symptoms or, if they had no symptoms, the date of their first positive diagnostic test.
  • o An individual is fully vaccinated two weeks after a single-dose vaccine or second dose of a two-dose vaccine, where the vaccine has received emergency approval from the FDA or World Health Organization.
  • o All individuals identified as close contacts to someone with COVID-19 must continue daily symptom monitoring through Day 14. If symptoms occur, they should isolate themselves, contact their health care provider, get tested for COVID-19 and must not attend school.
  • o It is recommended that schools require proof of vaccination or previous (recent) positive test from individuals who are exposed but exempt from quarantine. This information should be collected using the same standard protocols that are used to collect and secure other immunization or health status information from students
  •  
  • 14.5d Submit Positive Case and Close Contact Information to the NYC DOHMH
  • · Principals or School Designee are to Submit information on all positive cases to the NYC Health Department and NYC Test & Trace Corps using the COVID-19 Facility Exposures form. https://nyc-prd.redcapcloud.com/survey.jsp?code=0yiapA9YCekebdd4
  • o If there are no close contacts just the positive case information is submitted using the COVID-19 Facility Exposure Form
  • o If there are identified close contacts both the positive case and close contacts information are submitted using the COVID-19 Facility Exposure Form.
  • · Principals or School Designee are to Submit information on close contact information to the NYC Health Department and NYC Test & Trace Corps using the COVID-19 Facility Exposures form. https://nyc-prd.redcapcloud.com/survey.jsp?code=0yiapA9YCekebdd4
  • o The contact list for the individual who has COVID-19 should include people’s first and last names, phone numbers, and date of last contact with the person. Dates of birth and addresses may be helpful but not necessary to include.
  • o If the Principal or School designee has trouble submitting the contact list using the COVID-19 Facility Exposure form, contact the NYC Health Department for help at facilities@health.nyc.gov.
  • o Fully vaccinated individuals who are considered close contacts should be included in the close contacts spreadsheet.
  •  
  • 14.6 Returning to School After Isolation, Quarantine or Calling Out Sick:
  • If DOHMH or NYC Test & Trace Corps determine the individual is considered a close contact of a positive case, the individual can only return to school when all the following are met:
  •  
  • For Reference:
  • Isolation refers to individuals who have tested positive for COVID-19 through a molecular or antigen COVID-19 test.
  • Quarantine refers to individuals who have been identified as close contacts by the NYC DOHMH or NYC Test & Trace Corps.
  •  
  • · A person who has completed quarantine does not need a doctor’s note to return to school if they show no symptoms of COVID-19 and did not test positive for COVID-19.
  • · A person who has completed isolation does need a doctor’s note stating they can safely return to in person instruction. The NYC DOH does not recommend a negative COVID-19 test after isolation as an individual can continue to test positive for many weeks or months after infection even though they are no longer contagious
  • · A person, faculty, staff, or student, who has called out sick with COVID-19 symptoms is required to submit proof of a negative COVID-19 PCR test in addition to a doctor’s note indicating they can safely return to in person instruction.
  • · A person, faculty, staff, or student, who has called out sick for any reason other than COVID-19 symptoms is required to submit a doctor’s note indicating they can safely return to in person instruction.
  • · Contacts of someone in quarantine do not need to stay home unless the quarantined person develops symptoms of COVID-19 or tests positive for COVID-19 (becomes a case).
  •  
  • 14.7 School Closures
  • Academies and parish schools within the Diocese of Brooklyn will continue to work to provide in-person learning if it is safe to do so. Academies and parish schools will follow guidance from city and state health agencies to ensure student safety.
  •  
  • If there are multiple confirmed cases of COVID-19 in different classrooms, the school administration will follow the NYC DOHMH guidance on excluding any students, faculty or staff who meet the definition of a close contact. The cases are likely to be independent introductions of COVID-19 to the school from the community, rather than due to COVID-19 transmission within the school. Schools considering whether to close will first discuss options with Deputy Superintendent, Office of the Superintendent~ Catholic Schools Support Services who will consult with the NYC Health Department, which will work collaboratively with the school to keep schools open for in person instruction whenever possible.
  •  
  • The decision to close a school is based on various factors including the number of cases over time and their distribution across grades and classrooms, the size of the school, the ability of the school to exclude people who need to be isolated and quarantined in a timely manner, adherence to NYC Health Department guidance, and cooperation with the NYC Health Department.
  •  
  • 14.8 Distance Learning
  • Distance learning that is facilitated by a Catholic Academy or Parish School within the Diocese of Brooklyn is bound by all parts of the Acceptable Use Policy. As distance learning requires the use of other mediums such as teleconferencing platforms, virtual classrooms, digital file transfer and online work, there are other factors that need to be addressed.
  • · Device Usage – The use of school/academy or personal devices for distance learning is allowed. It is recommended that all school/academy issued accounts only be used for schoolwork purposes and that those accounts are signed out of after work is completed. All usage is governed by this policy.
  • · Video/Audio Conferencing – Video or audio-conferencing platforms may be used to facilitate class meetings and communication between teachers and students for teaching and group work. When using these platforms, participants must remember to conduct themselves in a professional manner commensurate with behavior expected in a physical classroom. Entering meetings other than those you are explicitly invited to by the coordinator (teacher, principal, etc.) is strictly prohibited. Trying to circumvent the security of a meeting, “hijacking” a presentation or displaying any objectionable content during a meeting is a direct violation of this policy and subject to the disciplinary actions contained within. Recording of video/audio conferences is also prohibited.
  • · File Transfer/Submission – The transmittal of files may be required at times for teachers to provide and students to submit work. The willful transfer of objectionable material, malicious content or any other such transmissions is a violation of this policy.
  • · Learning Platforms – The use of learning platforms such as ThinkCentral, Learn360, Mathletics, Microsoft 365, Google Classroom, and others is for the sole purpose of supporting and furthering the education of students. Any use of these platforms for any other reason may be considered a violation of this policy.
  • · Any use or misuse of the technology provided for distance learning that interferes with the education of students or the operations of the school/academy is a violation of this policy.
  •  
  • Distance Learning should be made available to students who have been identified as close contacts by the NYC DOHMH, NYC Test and Trace Corps and are subject to quarantine protocols.
  • Please check with the School Principal for the Distance Learning Policy at your school.
  •  
  • Please Note: These guidelines, policies and protocols are subject to change as information is received from the CDC and city and state health agencies.
  •  
  • Please Note: The Office of the Superintendent ~Catholic School Support Services reserves the right to implement more restrictive safety and health protocols than the mandatory NYC or NYS DOHMH protocols.
  • Please note: These guidelines are subject to change as the pandemic continues to evolve.

VISTATION ACADEMY

8902 Ridge Blvd

Brooklyn, NY 11209

 

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