Live Jesus

Parent Student Handbook


ARRIVAL & DISMISSAL SEPT 2020

Please refer to the following for rules and regulations at The Academy. The Administration of Visitation Academy retains the right to amend the Parent/Student Handbook.

PARENT STUDENT HANDBOOK 2020-2021 

Section 1 –Statement of Philosophy 

Section 2- Mission statement 

Section 3- Catholic Identity 

Section 4 – Student Behavior 

Section 5 – Academics 

Section 6 – Transportation 

Section 7- Student Records 

Section 8- Health  

Section 9 - Parental Obligations 

Section 10- Safety 

Section 11-Internet Use 

Section 12 –Finances 

Section 13 – Safe Environment 

Section 1– COVID-19 

Section 15 – ADDITIONAL SCHOOL POLICIES  

 

 

Section 1 – Statement of Philosophy 

Visitation Academy, founded in 1855, reflects the mission of the Sisters of the Visitation. This mission centers around life itself through the development of key relationships with God, self, others, and creation. The heart of a Visitation education is rooted in the spirit of St. Francis de Sales. Respect for the individual through the virtues of gentleness and humility is imparted in an environment of love and tradition. 

Visitation Academy provides a unique learning environment for the education of young girls. Visitation is located on 7.5 acres of monastery grounds in Bay Ridge, Brooklyn. The Old World charm of our physical setting houses a dynamic educational program that prepares our girls to be responsible women of tomorrow. An integrated curriculum, infused with morals and religious values, empowers our students to meet the challenges and demands of the new millennium. 

The unique value of Visitation Academy is that it is a girls’ school which enhances the spiritual, intellectual, personal, social, and physical development of each student. As a community of Christian educators, we recognize and address the many facets necessary for the growth of young women: a well-rounded program that develops student awareness of moral, religious, and educational values; a single-sex program that bolsters leadership and self-esteem; cultural and religious diversity that encourages attitudes of understanding and tolerance; small class sizes that promote an atmosphere of mutual support and a sense of community; teaching methodologies that acknowledge multiple intelligences. 

Our Visitation community is built on the strength of the relationship of teacher, student, parent, school, and monastery. Our interaction with one another is rooted in the belief that we are made in the image and likeness of God. This is reflected in the following ways: the structure and style of the school creates a community atmosphere; our small faculty is conducive to mutual support and respect; teachers as role models encourage a positive self-concept in students; the high percentage of parental involvement in school functions affirms the mission of the school; the Academy is a vital part of the mission of the Sisters of the Visitation; faculty members take personal responsibility in living out the mission of the school; alumnae continue to support the vision of the school. 

Collaboration is a significant part of the development of administrative, curriculum, teaching, and evaluative processes: the Principal, in consultation with the Board of Trustees, faculty and staff, develops and implements policy; educational policy and curriculum are formulated as a result of an on-going collaboration of professional study, communication, and evaluation; the strong Staff Development program at V.A. facilitates cutting-edge teaching strategies (i.e. articulation of methodology at meetings on and across grade levels; and implementation of diverse teaching/learning techniques with integration of NYS Learning Standards). 

Dialogue is a necessary component of the school evaluation at V.A., enabling all members of the school to participate. It takes into account both formal and informal criteria, promoting a valid assessment for all. 

As a community of believers and learners, we live the message proclaimed at the entrance to the Academy: Be it known to all who enter here that Christ is the reason for this school. He is the unseen but ever-present teacher in its classes. He is the model of its faculty and the inspiration of its students. 

 

   

Section 2 Mission statement 

Visitation Academy provides a unique learning environment for the education of young girls. We are an all-girls Nursery through Eighth Grade school that prepares our students to be responsible women of tomorrow. Our mission is to empower our students to be morally responsible women of faith, vision, and purpose. 

We believe in an enriched curriculum fashioned around the child of today who will become the adult of tomorrow.  Founded in 1855 with a mission to educate young women, Visitation Academy is a faith-centered community in the Roman Catholic faith and Salesian tradition. The heart of a Visitation education is rooted in the spirit of St. Francis de Sales and St. Jane de Chantal. Respect for the individual is imparted through living the seven little virtues of kindness, gentleness, respect, joy, peace, simplicity, and love. 

We are a Middle States Sustaining Excellence school and a Gilder Lehrman Institute of American History affiliate, a National Endowment of the Humanities program designed to provide students with a range of resources, opportunities and tools for the study of history.  Students participate in a robust STEM curriculumperforming arts and visual arts classes and extracurricular activities, and a French language immersion program. 

We believe that: 

  • Education is the shared responsibility of the student, home, school, and community 
  • All students have a right to be educated in a safe, supportive, challenging environment where they can learn to be citizens of a culturally diverse society in order to create a better and more peaceful world 
  • Effective teaching and learning rests upon the recognition of the unique talents and learning styles of each student 
  • Each student through engaging and challenging academics can become a responsible steward of the world 
  • Every student’s self-esteem is fostered by positive relationships with students and faculty 
  • A community of learners working together in a safe, challenging environment that encourages dignity, enthusiasm, involvement, independence and responsibility through high expectations and cooperation, will result in life-long learning and personal growth 

Faith in Community 

Our school community is an environment that values excellence in scholarship, spirituality, leadership and service, and we encourage students to develop their unique gifts.  Visitation Academy is a community built on the tradition of educating children and young women to receive and share Jesus as Mary did in her visitation to Elizabeth. 

As students learn to live Jesus with gentleness, humility, joy and freedom, they are prepared to continue to grow and to respond to others, the Church, and the global community. 

 

  1. As a school community we will not allow cases of bullying to go unreported but will speak up, even at risk to ourselves. This requires staff to: 
  1. Be role models in word and action at all times 
  1. Be observant of signs of distress or suspected incidents of bullying 
  1. Make efforts to remove occasions for bullying by active 
  1. patrolling during supervision duty 
  1. Arrive at class on time and move promptly between lessons 
  1. Take steps to help victims and remove sources of distress 
  1. without placing the victim at further risk 
  1. Report suspected incidents to the appropriate staff 

 (b) This requires students to: 

Refuse to be involved in any bullying situations. If you are present when bullying occurs – if appropriate, take some form of preventative action and report the incident or suspected incident and help break down the code of secrecy. 

If the students who are being bullied have the courage to speak out, they may help to reduce pain for themselves and other potential victims. 

(c) The School recommends that parents: 

  1. Watch for signs of distress in their child e.g. Unwillingness to attend school 
  1. Advise your child to tell a staff member about the incident. 
  1. Inform the School if bullying is suspected. 
  1. Do not encourage your child to retaliate. 
  1. Communicate to your child that parental involvement, if necessary, will be appropriate for the situation. 

 

 

Parental Expectation of Adherence to School Policy 

Discipline in the schools should reflect the spirit of Vatican Council II, as expressed in the documents on Christian Education and Religious Liberty.  Therefore, discipline should be geared to assist a child develop in the understanding of self as being made in the image of God. 

….Education is integral to the mission of the Church to proclaim the Good News.  First and foremost every Catholic educational institution is a place to encounter the living God who in Jesus Christ reveals his transforming love and truth (cf. Spe Salve, 4).   This relationship elicits a desire to grow in the knowledge and understanding of Christ and his teaching.  In this way those who meet him are drawn by the very power of God to lead a new life characterized by all that is beautiful, good, and true; a life of Christian witness nurtured and strengthened within the community of our Lord’s disciples, the Church….Dear friends, I wish to conclude by focusing our attention specifically on the paramount importance of your own professionalism and witness within our Catholic universities and schools.  First, let me thank you for your dedication and generosity.  I know from my own days as a professor, and have heard from your Bishops and officials of the Congregation for Catholic Education, that the reputation of Catholic institutes of learning in this country is largely due to yourselves and your predecessors.  Your selfless contributions – from outstanding research to the dedication of those working in inner-city schools – serve your country and the Church.  For this I express my profound gratitude. 

Address of His Holiness Benedict XVI to Catholic educators at the Catholic University of America, Washington, DC, April 17, 2008  

Evidence of discipline exists in a school community when the students, teachers, administration, and parents/legal guardians work cooperatively to educate the whole child: spiritually, academically, socially, emotionally, and physically. 

 

Section 3 Catholic Identity 

The mission of Catholic Education is to form children in the knowledge and love of Jesus Christ as celebrated in the Catholic Church, while providing a comprehensive academic education that will help them reach their full human potential and contribute to the common good of our nation and the world. Ultimately, the mission of all Catholic education is to lead those entrusted to its care to find salvation in Jesus Christ.   

In Catholic Schools on the Threshold of the Third Millennium (#11) Saint John Paul II wrote that Catholic schools are “…the privileged environment in which Christian education is carried out.  Catholic schools are at once places of evangelization, of complete formation, of enculturation, of apprenticeship in a lively dialogue between young people of different religions and social backgrounds.”   

 

Diocesan academies and schools strive to emulate the words of Saint John Paul II by: 

  • creating an evangelizing community, where people come to have a better and deeper understanding of Christ and His Church 
  • recognizing the importance of multi-cultural, multi-faceted, academically sound educational programs that meet the needs of the poor and the rich, the Catholic and the non-Catholic, the wise and the not so learned 
  • welcoming members to the school community regardless of culture, race, or religion and celebrating the diversity that exists within our communities, churches, and schools 
  • creating an environment that encourages young people to grow, not separated from others, but as part of a larger community, as part of the family of God 
  • not only promoting and encouraging academically sound individuals, but rejoicing with children who are spiritually, theologically, and liturgically enlivened and fulfilled 

Section – Student Behavior 

School Rules and Procedures 

Code of Conduct: 
As a community of learners, Visitation Academy has established certain standards and guidelines to aid in preserving the ideals of the school. Adherence to the Code of Conduct is an important part of being a member of the Visitation community. At the core of this code are the ideals of honesty, integrity, and maximum growth for the individual and the school. Thus, the following actions are deemed inappropriate and will result in administrative review: 

  • disrespect/disobedience 
  • cheating/plagiarism 
  • using cell phones on school grounds 
  • destroying or defacing school property 
  • being in a classroom at any time without a teacher present 
  • being out of class without permission 
  • causing disorder anywhere during school hours 
  • improper language or behavior 
  • eating or drinking on the school grounds other than at specified times
  • chewing gum 
  • littering on the school grounds 
  • Substance Abuse will not be tolerated under any condition and will result in immediate dismissal. 

Section 5  Academics 

Section 5 – Academics 

  • Instruction and Homework Policy 
  • Dress Code – uniform ordering 
  • School Regulations 
  • Attendance Policy 
  • Arrival and Dismissal Times – After school 
  • Diocesan Anti-Bullying Policy + Visitation addendum 
  • Diocesan Anti-Bully Policy + Visitation addendum 
  • Diocesan Acceptable Use Policy + Visitation addendum 

 

Lower School and Middle School

  1. Classwork
    We venture to provide a variety of learning experiences for those enrolled at the Academy. Each student must fulfill all her class-requirements on time and in the manner prescribed by the teacher. Late and incomplete assignments will be graded accordingly. 
  1. Homework
    Students are responsible for completing all homework assignments on time. Students who are absent are required to make up all classwork and homework assignments within the time prescribed by the teacher. 
  1. Grading and Report Card Policies
    Grades are based on classwork, homework, quizzes, tests, and individual and group projects. Children are given a progress report to alert parents to any difficulties that may be occurring.  Report cards are distributed three times a year. The first and second report cards are distributed during parent-teacher conferences in December and March. The final report card is sent home on the last day of school. 

 

Middle School Grades 5 – 8 

Academics:HOMEWORK POLICY All homework must be turned in the day it is due. It is the responsibility of the student who is absent to make up the work, usually within 1-2 days, at the discretion of the teacher. Please note: All students receive a mark for homework and this directly impacts their final report card mark. 

  1. Before or After School Holidays/Vacations: Vacation plans should be made to avoid missing any school days. If any unusual circumstances arise, parents should notify the school immediately. It is the student’s responsibility to meet each of her teachers to arrange for the completion of all assignments, quizzes, tests, etc., missed during her absence. 
  1. Making Up Assignments: When a student is absent from class, it is her responsibility to contact the teacher in order to make up any tests or work she has missed.  Students arriving after the start of the day or who are scheduled to leave early are to contact the teacher of any class missed or to be missed to submit the assignment due in that class or to take the test scheduled for the missed class.  In the case of anticipated absences, i.e., doctor’s appointments, field trips, family trips, etc., all work including tests should be completed and submitted before the absence unless prior arrangements have been made with the teacher. 
  1. Pattern of Absences: Students who are absent miss instruction, discussion, and participatory activities that enrich and deepen their understanding of key concepts. 
  1. Non-School Sponsored Events:Parents are requested to not take their daughters out of school for non-school sponsored activities or vacations except for 7th or 8th grade buddy-days at other high schools. 
  1. The Academy acknowledges academic excellence after each trimester for students in Grades 5 through 8. 

Certificates of Achievement will be given with report cards. 

HONORS 

 Eligibility for honors is contingent upon the student’s upholding the Code of Conduct.  Students must have a Progress Code grade of 3 or 4 in Conduct to be eligible for Honors. 

  • Principal’s List: Grades of 95 or above in ELA, French, Math, Music, Science, Social Studies
  • First Honors: All grades  90 – 94 
  • Second Honors: All grades  85 – 89 

Graduation: Valedictorian and Salutatorian Guidelines: 

A student must be in the top 5% of the class for grades 6, 7 and 8 

A student must be a model of Salesian values including but not limited to: kindness, gentleness and respect for one another. The core of a Visitation education is the Salesian charism. 

Instruction 

Grading Policy:  Visitation Academy has a rubric based Grading Policy.  At the start of each new school year, parents will receive a copy. 

 

Protecting Instructional Time  

Maintaining school schedule and structure is of the upmost importance during the school year. As academies and parish schools make their calendar and schedules, their goal is to protect instructional time as much as possible. In protecting instructional time, parents are asked to refrain from removing their child during the school day for unnecessary activities. Appointments should be scheduled, when possible, before or after the school day in order to avoid disrupting student learning. Vacations and family trips should also be planned, when possible, for existing school vacation weeks. In the event of a necessary absence, parents should alert the school and classroom teacher as soon as possible. If an extended absence is known, parents should communicate with their child’s teacher to create a plan for making up missed work.  

    

Reporting Student Progress 

Progress Reports & Report Card Schedule 

Parents/ legal guardians will receive report cards three times a year, at the end of each trimester. Parents/ legal guardians will also receive progress reports during each trimester prior to receiving the report cards. It is vital to a student’s progress that an open communication exists between parents/ legal guardians and their child’s teacher. Any concerns regarding a child’s progress should be addressed first to the child’s teacher.  

 Parent Teacher Conferences 

Parents/ legal guardians will have the opportunity to attend parent teacher conferences at the end of the first and second trimester following receipt of student report cards. While these are formally scheduled conferences, parents are also encouraged to schedule meetings with teachers or other staff, when necessary, to discuss their child’s progress and learning goals.  

 NYS Testing 

Students in grades 4, 6, 7, and 8 will participate in New York State TestingParents receive an Individual Student Report (ISR) which includes a breakdown of a student’s performance in different skill areas within ELA, Math and Science.  This helps parents understand where their child is doing well and in what areas he or she may need additional practice.  Parents can use these results to guide a discussion with their child’s teacher about additional supports or challenges that may be needed in the classroom, as well as ways to support learning at home. 

 

There are no negative consequences when taking state tests as the tests are considered diagnostic. The ELA and math test results are not recorded on student permanent record cards or report cards. New York State law forbids the use of state test results as the determining factor in promotion. 

 TerraNova Testing 

Students in grades 3-8 will participate in TerraNova Testing in the fall. TerraNova testing is a nationally- normed, standardized testing program. This series of tests is issued to diagnose student performance and develop student learning goals.  

 HONORS 

 Eligibility for honors is contingent upon the student’s upholding the Code of Conduct.  Students must have a Progress Code grade of 3 or 4 in Conduct to be eligible for Honors. 

  • Principal’s List: Grades of 95 or above in ELA, French, Math, Music, Science, Social Studies 
  • First Honors: All grades  90 – 94 
  • Second Honors: All grades  85 – 89 

 

Graduation: Valedictorian and Salutatorian Guidelines: 

A student must be in the top 5% of the class for grades 6, 7 and 8 

A student must be a model of Salesian values including but not limited to: kindness, gentleness and respect for one another. The core of a Visitation education is the Salesian charism. 

Religious Education 

​Religion classes are mandatory for all students. Whether a child is Catholic or not, she is required to remain in the room while religion is taught and to attend liturgical and paraliturgical services. 

  

Dress Code 

Uniforms may be purchased from ​Flynn & O’Hara or Land’s End. 

Flynn & O’Hara Phone: Call 800-441-4122 

Land’s End: Preferred School Number 900078916 

  1. Online: Go to landsend.com/school and create or sign in to your account. Include your student and school information in My Account (or find your School using the Preferred School Number Search: 900078916). 
  1. Shop via the direct link:https://www.landsend.com/pp/SchoolSearch.html?action=landing&selectedSchoolNum=900078916 
  1. Phone: Call 1-800-469-2222 and reference your student’s Preferred School Number 900078916, grade level and gender. Our team of consultants are available 24/7 for assistance. 
  1. In-Store: Visit your local Lands’ End store. Associates can help you with sizing information and you can place your Preferred School order online via the store kiosk. Please note, Lands’ End stores may have a limited product assortment (no logo’d merchandise is available in the store). 
  1. Lands’ End Store 2655 Richmond Store  #1510 Staten Island, NY  10314 (917) 636-402 

 

Dress Code/Uniform 2020-2021 

Spring/Fall Uniform – Sept. – Oct. 

Worn from first day of school to October 31st and May 1st to last day of school – unless otherwise notified.   

Grades Nursery – 4     

  • Nursery & Pre-K – Navy Polo Dress  
  • Kindergarten – Grade 4 – Tan Jumper  
  • Socks – white knee socks  
  • Shoes – navy shoes, navy/black soles, navy lace 

Grades 5 – 8   

  • Tan Skirt  
  • Blouse – white, short sleeve golf shirt/blouse 
  • Socks – white knee socks 
  • Sweater – navy with emblem 
  • Shoes –navy shoes, navy/black soles, navy laces
     

Winter Uniform – Nov. 1st – April 30th 

Coats – Solid Navy Coats and Jackets 

Worn November 1st to April 30th – unless otherwise notified. 

Nursery – 4 

  • Jumper – navy with emblem 
  • Blouse – white, peter-pan collar 
  • Sweater – navy with emblem 
  • Socks – navy knee socks or tights 
  • Shoes –navy shoes, navy/black soles, navy laces 

Grades 5 – 8 

  • Skirt – navy skirt with pleats 
  • navy shoes, navy/black soles, navy laces 
  • Opaque navy pantyhose or tights 
  • Socks – navy knee socks 
  • Sweater – navy with emblem 
  • Shoes – navy shoes, navy/black soles, navy laces 

  

Gym Wear 

Grades PreK – 8 

  • Visitation Navy t-shirtVisitation Navy sweatshirtNavy sweatpants*REQUIRED on Gym – Winter Uniform, 
  • Navy shorts*UNDER UNIFORM SKIRT/Jumper  – Summer Uniform. 
  • Athletic white sneakers are to be worn for gym only. 
  • Note: The Gym uniform is worn to school only on Gym days. 
  • Shorts are worn under uniform skirt and may not be worn to school as a school uniform. 
  • No outside Logos on any school clothing 

NURSERY – MAY WEAR NAVY SWEATPANTS IN COLD WEATHER 

Dress Down Days 

There may be occasions in which students are allowed to wear non-uniform attire. Students are reminded to dress with modesty. Students should adhere to the following attire: 

  • Appropriate length skirt, shorts or dress – no shorter than 3” above  the  knees 
  • No torn or tight jeans or pants 
  • No spaghetti strap tanks, midriffs, tube tops, etc. 
  • No logo type T-shirts 
  • No hats (unless specifically designated) 
  • No shorts 
  • No hoop earrings or excessive jewelry
  • No jeggings, leggings or skinny jeans 

 

  • Girls are not allowed to wear makeup, long nails, nail
    tips, wraps, or extensions. 
  • Only small stud earrings, watches, and religious medals are allowed.
    No cartilage or double piercing is allowed. 
  • Only solid navy jackets or coats are allowed. (No outside Logos on any school clothing) 
  • Book Bags: Traditional backpacks may be any color.
    Luggage-type bags, including those on wheels are dangerous. 
  • Gum, candy, toys, purses, pocketbooks and glass bottles are not allowed 

 

Attendance Policy 

  • Visitation Academy has developed our attendance policy in accordance with New York State Education Law Section 3205This comprehensive attendance policy will help to uphold the philosophy and mission statement of our school/academy, as stated in our handbook. 
  • Education Law of the State of New York mandates school attendance for all children between the ages of 6 and 16, but the responsibility for compliance rests with the parents/legal guardians.  The school is required to keep an accurate record of daily attendance, absence and tardiness in the register of attendance in a manner approved by the Commissioner of Education. 
  • When a child has been absent, a written excuse is required from his or her parents/legal guardians.   If a student is absent without an excuse, or if the school has reason to suspect the validity of the excuse, the principal will investigate the situation.     

Lateness 

  • A student who arrives after the time set by the academy or the parish school for the beginning of the day will be marked late.  

 

  • School Calendar 
  • New York State Law currently requires a school calendar to provide 176 days of instruction with 4 professional days and cites the following holidays when schools may not be in session: 
  • New Year’s Day   First Day in January 
  • Dr. Martin Luther King, Jr. Day Third Monday in January 
  • Memorial Day Last Monday in May 
  • Columbus Day Second Monday in October 
  • Veterans Day  Eleventh Day in November 
  • Thanksgiving Day Fourth Thursday in November 
  • Christmas Day  Twenty-fifth day in December 

 On the Feast of the Immaculate Conception, the feast of the patroness of the Diocese of Brooklyn, the academy or parish school will be closed.  All advanced school closings will be indicated in the school calendar.  

  • SCHOOL HOURS FOR THE 2020-2021 SCHOOL START https://visitationacademy.net/wp-content/uploads/2014/07/ARRIVAL-DISMISSAL-SEPT-2020.docx
  • As Visitation resumes in-person education, it is the shared responsibility of the entire community – faculty, staff, students, parents – to follow important health and safety guidelines. 
  • Wearing face coverings, physical distancing, and other important protocols will help us all stay healthy and keep our community safe. 
  • As per the guidelines from New York State, with regard to schedules, Visitation Academy will: 
  • *adjust class/work hours, where appropriate and possible;  
  • *limit in-person presence to only those staff who are necessary to be at the school 
  • during normal school hours; 
  • *stagger schedules and allowing more time between classes to reduce 
  • congestion in hallways, walkways, and buildings; and/or
  • *shift design of class schedules to accommodate social distancing  guidelines

 

The staggered arrival/dismissal schedules will be in effect until different directives are issued by New York State. 

 

Arrival /Dismissal times for “orientation” days: 

  • Wednesday, Sept 9 – ONLY MIDDLE SCHOOL STUDENTS 
  • 8am  – 12:15pm 8th grade 
  • 8:10am – 12:20pm 7th grade 
  • 8:20am – 12:25pm 6th grade  
  • 8:30am – 12:30pm 5th Grade 

 

  • Thursday, Sept 10 – ONLY GRADES 1-4 STUDENTS 
  • 8am  – 11:15am 4th grade 
  • 8:10am – 11:20am 3rd grade 
  • 8:20am – 11:25am 2nd grade  
  • 8:30am – 11:30am 1st Grade 

 

  • Friday, Sept 11 – ONLY NURSERY – KINDERGARTEN STUDENTS 
  • 8am  – 11:15am Kindergarten 
  • 8:10am – 11:20am Pre-K 
  • 8:20am – 11:15am Nursery 

 

  • Monday, September 14th Full Day of School Pre-K – 8 
  • *Before and Afterschool programs begin for Pre-K - 8 
  • **Staggered Arrival times – for safety 
  • 8am  – 8:15am  - 5th - 8th grade 
  • 8:15am – 8:30am  - Grades 1 – 4 
  • 8:30am  - K 
  • 8:35am – Pre-K 
  • 8:45am  Nursery* Dismissal for all Nursery students Sept 14th will be 11:30am 

 

  • Starting Tuesday, September 15th Full Day of School N – 8 
  • *Before and Afterschool programs begin for N – 8 
  • **Staggered Arrival times – for safety 
  • 8am  – 8:15am  - 5th - 8th grade 
  • 8:15am – 8:30am  - Grades 1 – 4 
  • 8:30am  - K 
  • 8:35am – Pre-K 
  • 8:45am  Nursery
     

*Before and Afterschool programs for N – 8 

  • 7:15am – 8am & 2:30 – 6:00pm  
  • In Alumnae Room 

 

  • Staggered Dismissal times: 
  • Similarly, dismissal will take place on a staggered schedule.  
  • Nursery will dismiss at 11:30am at front door for half-day students 
  • and at 2:20pm at front door for full day students 
  • Pre-K will dismiss at the front door at 2:25pm  
  • Grades K – 4 will dismiss (one class at a time) at 2:30pm at the main front gate 
  • Grades 5 -6 will dismiss between 2:45 – 3pm at 91st Street gate 
  • Grades 7 & 8 will dismiss between 2:45 – 3pm at the main front gate.   

 

  • THIS YEAR, WE WILL NOT BE ABLE TO “HOLD“ SIBLINGS FOR SIBLING DISMISSAL.   
  • Please make arrangement to pick up your daughter at the appointed time. 

We have always been a supportive community, connected through our faith.  Our Salesian values are part of our mission for educating our students to become life-long, confident learners; each student is an integral part of our school community and valued for her own unique gifts and talents. This coming academic year, each of us must do our part to take care of ourselves and one another – remaining flexible in ever-changing circumstances, adopting new norms, and adhering to public health requirements that will limit the spread of COVID-19 and protect all of us.   

 

Releasing of Students 

  • Students are expected to be in attendance for the complete session each school day.  If for any reason a student must leave the academy or parish school before the regular dismissal hour, a parent/legal guardian or a person authorized by the parent/legal guardian must come to the academy or parish school office to pick the student up and escort the student out of the building. Parents/ legal guardians must provide authorization for their child to be released to an individual other than a parent/ legal guardian.  

 

  • Custody, Guardianship Orders 
  • Parents must provide accurate custodial information to be kept on file at the academy or parish school.  Non-custodial parents do have rights.  The law protects non-custodial parents and maintains that parents do not cease to be parents when they no longer have custody of their children.  The Diocese of Brooklyn abides by the provisions of the Buckley Amendment with respect to the rights of non-custodial parents.  In the absence of a court order to the contrary, a school or parish academy will provide the non-custodial parents with access to academic records and other school information regarding his or her child.  If there is a court order specifying that there is to be no information given, it is the custodial parent’s responsibility to provide the school with a court certified copy of the court order. 
  • Field Trips 
  • Written permission must be obtained from parents/legal guardians of students who wish to go on scheduled trips.   Information to the parents/legal guardians will include the date, purpose and destination of the trip, the expense, the means of transportation, and probable time of return. 
  • Adults who wish to chaperone must complete Virtus training and background checks prior to accompanying students.  Please see section 9.4 for further information about this process.  
  • Birthday Policy  
  • Due to COVID-19, students may not bring food into the classroom to be shared with other students. To promote health and safety, students should consume only the foods that they have brought to school or have been provided by the school. 

  Responsibility for Valuables    

  • The academies and parish schools within the Diocese of Brooklyn are not responsible for valuables that are lost or damaged. It is strongly advised that students do not bring valuables into the school building including electronic devices such as tablets, phones, etc.  

  

 School Regulations:

Dining Hall and Playground Regulations 

  • ​​Glass bottles or cans that require openers are not permitted in the Dining Hall 
  • No lunch is to be brought in from outside restaurants. ALL lunches must be brought in with the student. No one is to leave lunches at the school office. 
  • Each class sits at a designated table. 
  • After 20 minutes, weather permitting, students will be dismissed to go outside. Before leaving, students must leave their places clean and push in their chairs. 
  • No food is to be brought from the lunchroom to the playground. 
  • No child is allowed back to her classroom at any time for any reason. 
  • Weather permitting, every student is expected to go outside after she has been dismissed from the Dining Hall. Permission to stay indoors during lunch period for health reasons requires a written request from a doctor. 
  • Only volunteer adults and teachers on Lunch Duty are allowed in the Dining Hall. Siblings who are not students are not permitted in the Dining Hall or other areas of the school during school hours. 
  • When outside, no student is allowed in the woods or in the boathouse. 
  • If there is adequate adult supervision, middle school students are allowed in the field. 
  • Students must use playground equipment in a safe manner. 
  • Any equipment used during lunchtime must be put away. 

When the bell rings, students are to line up and proceed inside with their teacher in a safe manner. 

 

Diocesan Anti-Bullying Policy 

The school communities within the Brooklyn Diocese believe in the sanctity of human life and the inherent dignity of the human person.  We believe that all students, school employees and volunteers have a right to a safe and healthy school environment.  All members of the school community, in turn, have an obligation to promote mutual respect, tolerance and acceptance. Research shows that students who learn in a safe and supportive environment succeed academically.  Students have a right to learn in an environment free of any harassment that substantially interferes with their education. 

Bullying, bias-based harassment/intimidation are intentional, repeated, hurtful acts (physical, verbal, written) committed by one or more persons towards another person or persons.  It usually involves an actual or perceived imbalance of power which can be physical, emotional or verbal. If not addressed, bullying can lead to the creation of a hostile, offensive or intimidating school environment and can affect a student’s educational opportunities. The behaviors include but are not limited to: 

  • Physical:  physical violence, stalking, threats, aggressive or menacing gestures, exclusion from peer groups which is intended to humiliate or isolate the target (relational bullying). 
  • Verbal:  taunts, teasing, derogatory language, derogatory jokes, name calling, slurs, spreading rumors 
  • Written:  written or graphic material including graffiti containing comments or stereotypes that are electronically written and transmitted via internet, social messaging sites, blogs, instant messaging, text messages, cell phone, webcams.  This would also include forwarding such messages if received.  This generally constitutes cyber-bullying.   

 

Reporting Procedures: 

  • The targeted student, parent/guardian of a student or other students in the school (bystanders), or any school staff who believe that bullying has occurred should report the incident to the principal. 
  • The principal needs to conduct an investigation by interviewing all parties separately. 
  • The parents of all involved students should be notified. 
  • If it is determined that bullying has occurred the child who bullied is to be subject to consequences per the school’s disciplinary code. 
  • Parents should be advised to contact the appropriate law enforcement agency if the situation warrants such a report.   
  • Referral to counseling should be made for all parties if deemed necessary. 
  • The principal must follow up to see that the offending conduct has stopped. 
  • All students should be notified that retaliation against anyone who makes a report will not be tolerated and those that retaliate will be subject to disciplinary actions. 

 

Diocesan Cyber Bullying Policy 

In accordance with New York State Law on Cyber-Bullying, inappropriate, defamatory, or content found to be injurious to an academy or parish school community member may result in disciplinary action, even if done outside of academy/parish school premises or using devices not owned or controlled by the academy/ parish school. All instances of such behavior must be reported immediately to the administration, who will investigate the matter and enforce the consequences deemed appropriate. 

 

Violation of this policy in whole or in part may result in any or all of the following and will be issued at the discretion of the academy or parish school principal:  

  • Loss of use/privileges of school/academy technology.  
  • Disciplinary action including, but not limited to, detention, suspension, expulsion, and /or legal action by the school/academy, civil authorities, and/or other involved parties.  
  • Compensation for damages, both physical and punitive, incurred due to actions in violation of this policy 

 

IN ADDITION: VA has a No Tolerance policy regarding bullying. 

Faith in Community 

Our school community is an environment that values excellence in scholarship, spirituality, leadership and service, and we encourage students to develop their unique gifts.  Visitation Academy is a community built on the tradition of educating children and young women to receive and share Jesus as Mary did in her visitation to Elizabeth. 

As students learn to live Jesus with gentleness, humility, joy and freedom, they are prepared to continue to grow and to respond to others, the Church, and the global community. 

 As a school community we will not allow cases of bullying to go unreported but will speak up, even at risk to ourselves. This requires staff to: 

  • Be role models in word and action at all times 
  • Be observant of signs of distress or suspected incidents of bullying 
  • Make efforts to remove occasions for bullying by active patrolling during supervision duty 
  • Arrive at class on time and move promptly between lessons 
  • Take steps to help victims and remove sources of distress without placing the victim at further risk 
  • Report suspected incidents to the appropriate staff 

 (b) This requires students to: 

Refuse to be involved in any bullying situations. If you are present when bullying occurs – if appropriate, take some form of preventative action and report the incident or suspected incident and help break down the code of secrecy. 

If the students who are being bullied have the courage to speak out, they may help to reduce pain for themselves and other potential victims. 

(c) The School recommends that parents: 

  1. Watch for signs of distress in their child e.g. Unwillingness to attend school 
  1. Advise your child to tell a staff member about the incident. 
  1. Inform the School if bullying is suspected. 
  1. Do not encourage your child to retaliate. 
  1. Communicate to your child that parental involvement, if necessary, will be appropriate for the situation. 

*Definition of Bullying 

Visitation defines Bullying as some form of physical, verbal, social, or electronic harassment that has the effect of demeaning and hurting its victims or others in the Visitation community, regardless of its intended result or effect. 

Examples of bullying include but are not limited to the following behaviors: 

* Pushing, tripping, kicking, or hitting 

* Damaging, hiding or taking property 

* Excluding someone from a group or activity to purposely hurt her 

* Threats of physical harm 

* Calling someone offensive or demeaning names such as “stupid” or “idiot” 

* Screaming profanity at someone 

* Writing mean, offensive, or demeaning comment on images on school property 

To be bullying an action must meet all 3 criteria 

  1. unwanted aggressive behavior
  2. imbalance of power – perceived or real
  3. repetitive – continuously or with intent, relentless

If bullying takes place on line or in writing – it qualifies as happening more than once. 

Bullying affects the entire community: 

(a)This requires staff to: 

* Be role models in word and action at all times 

* Be observant of signs of distress or suspected incidents of bullying 

* Make efforts to remove occasions for bullying by active patrolling during supervision duty 

* Arrive at class on time and move promptly between lessons 

* Take steps to help victims and remove sources of distress without placing the victim at further risk 

* Report suspected incidents to the appropriate staff 

(b) This requires students to: 

* Refuse to be involved in any bullying situations. If you are present when bullying occurs – if appropriate, take some form of preventative action and report the incident or suspected incident and help break down the code of secrecy. 

* If the students who are being bullied have the courage to speak out, they may help to reduce pain for themselves and other potential victims. 

(c) The School recommends that parents: 

* Watch for signs of distress in their child e.g. Unwillingness to attend school 

* Advise your child to tell a staff member about the incident. 

* Inform the school if bullying is suspected. 

* Do not encourage your child to retaliate. 

* Communicate to your child that parental involvement, if necessary, will be appropriate for the situation. 

*Adapted from Poly Prep 

**Adapted from Marymount College 

RESTORATIVE APPROACHES AND PROGRESSIVE DISCIPLINE 

Guidelines from Dignity For All Students Act – NYS 

The New York State Dignity for All Students Act http://www.p12.nysed.gov/dignityact/documents/FINALDignityForAllStudentsActGuidanceDec2017.pdf 

SECTION VI: RESTORATIVE APPROACHES AND PROGRESSIVE DISCIPLINE One of the Dignity Act’s underlying premises is that preventive and non-punitive intervention in response to incidents of discrimination and/or harassment, where appropriate, can be an effective way to foster school environments free from harassment and discrimination (see Education Law §§10, 13). 

Schools are, therefore, encouraged to use a wide range of intervention measures to address discrimination and/or harassment, including, where appropriate, restorative practices, conflict resolution, peer-mediation, and counseling, rather than over-relying on exclusionary methods of discipline, such as suspension. Understanding discipline as a “teachable moment” is fundamental to a positive approach to discipline. It has been in particular the experience of the New York City Department of Education that restorative approaches can help schools prevent or deal with conflict before it escalates; build relationships and empower community members to take responsibility for the well-being of others; increase the social skills of those who have harmed others; address underlying factors that lead youth to engage in inappropriate behavior and build resiliency; provide wrong doers with opportunities to be accountable to those they have harmed; and enable them to repair the harm to the extent possible. 

 

 Diocesan Acceptable Use Policy 

The use of technology is permitted on school premises under limited conditions as authorized by the Principal for the sole purpose of enhancing academic achievement while respecting the dignity and safety of all members of the Visitation Academy community. 

 

In using the information and technology in safe, legal, and responsible ways, the following conditions of being a digital citizen within the Diocese of Brooklyn are expected: 

Respect One’s Self 

  • Public names should be appropriate 
  • Be mindful of any and all content you post including photos, personal views, comments, personal information, etc. 
  • Avoid seeking out and/or viewing inappropriate content 
  • Do not engage in potentially harmful activities such as communicating with persons unknown to you or internet challenges 

 Respect Others 

  • Be mindful of comments, posts, photos or any content directed toward or including others 
  • Refrain from engaging in inflammatory, harassing, or any other such disrespectful behavior 
  •  Do not perpetuate inappropriate content by sharing it with or sending it to others 
  •  Warn others of potentially disturbing or harmful content that should be avoided 

Protect One’s Self and Others 

  • Report any and all cyber-abuse committed against you or others to parents, teachers and/or administrators 
  •  Keep groups with friends private to avoid potentially inappropriate or dangerous content and communications from unknown sources 

 Respect Intellectual Property 

  • Cite sources when using any content not originally authored by you 

Members of Parish School and Catholic Academy communities must remember that when telecommunicating with individuals, groups, or institutions, you are doing so as an individual. You should not represent yourself, your views, ideas, questions, or actions as representing the Parish School or Catholic Academy you are associated with without the expressed permission of the principal. 

 

Security of Technology 

The schools and academies of the Roman Catholic Diocese of Brooklyn assume no responsibility for the theft, loss, repair or replacement of any technology devices that are brought onto school/academy property, whether it is lost, stolen, damaged, or confiscated. 

 

Security on any computer system is a high priority. If you believe you can identify a security issue, you must notify a system administrator, principal, or teacher and not disclose the problem to others in any way. Although there are safeguards in place to protect all users from inappropriate content, we are not responsible for failures in filtering that result in a bypass of our program and/or access to objectionable content. If any inappropriate content bypasses these safeguards, any parties involved should turn off the monitor and report the security breach immediately to a system administrator, teacher or the principal. Additionally, member of the school/academy community shall not: 

  • Use another’s credentials for any reason 
  •  Gain or attempt to gain unauthorized access to Diocesan or school/academy computers or computer systems. 
  • Download or install any software application without prior authorization. 

 

Administrative Rights (To monitor use of technology) 

The school/academy reserves the right to monitor both student and employee use of technology and computer accessed content. Due to the evolving nature of technology, the Catholic Schools and Academies of the Roman Catholic Diocese of Brooklyn reserve the right to amend or add to this policy at any time without notice. 

 

Personal use of Social Media (Teachers, Students) 

This section refers to the personal use of social media. This includes, but is not limited to Facebook, Twitter, YouTube, Tumblr, Instagram, Google+, LinkedIn, Snapchat or any other such medium. All references to school/academy personnel, students and/or any member of the school/academy community in technology related mediums such as web pages or email which is deemed to be conduct injurious to the moral tone of the school or academy are violations of this policyAny communication with current students by faculty, staff or administration is strictly forbidden on any personal social networking site. Personal posts must use appropriately respectful speech, and refrain from harassing, defamatory, abusive, discriminatory, threatening or other inappropriate communications. 

Representation of the school/academy in whole or part on any personal posts and/or communication is 

prohibited. 

 

IN ADDITION – VISITATION ACADEMY specifies that: 

The use of technology is permitted on academy premises under limited conditions as authorized by the Principal for the sole purpose of enhancing academic achievement while respecting the dignity and safety of all members of the Visitation Academy community. 

​Visitation Academy provides our students with the opportunity to access the Internet and will provide instruction in its use as a valuable learning tool. We will make every effort to supervise the use of on-line services and to block undesirable areas. Students may not use these facilities except in the presence of an adult supervisor, and they are not permitted to enter chat rooms or knowingly undesirable sites.  If your daughter intentionally enters an area of the internet that is offensive, she will be unable to use technology in the classroom.
Lower school students will have access to iPads and Middle school students will have access to Chromebooks. 

 

 

Section 6- Transportation 

Bus procedures  

While students are being transporting to and from their academy/ parish school, it is expected that they will uphold the behavior expectations   of the academy/ parish school as well as rules set forth by the bus driver or bus company.  Students who continuously disregard bus procedures and rules are at risk of losing their access to bus transportation.  

 

Each bus company must hold an evacuation drill at least once a year.  Students are expected to follow all instructions as given by the bus driver or other adult facilitating the drill.  

 

Use of Other Vehicles 

Only a licensed public carrier that is fully insured should be used to transport students. Teachers or administrators should not transport students in their personal vehicles.  

 Parents/ legal guardians must provide authorization for their child to be transported by someone else. This includes transportation for dismissal as well as extracurricular activities.  

 

Section 7 Student Records 

Change of Address/Phone Number 

For student safety, it is imperative that parents/ legal guardians alert the academy or parish school to any changes in address or phone number.  Parents/ legal guardians must also provide the academy or parish school with an adequate number of emergency contacts (with up to date information). 

 

Educational Records Requests  

In the event of a student transferring to a different academy, parish school, or public school, the school will provide student records to the school of transfer. Requests can be made in writing by the parent/ legal guardian or by the school that the student will be transferring to. The school office is responsible for sending student records directly to the school of transfer. If records are not provided in a timely fashion, parents or legal guardians may contact the Office of the Superintendent to receive further assistance in this matter.  

 

 Authorization to Release Records  

Academies and parish schools may not release the records of students without the written consent of the parents/legal guardians to any individual, agency or organization other than the following: 

  • Other academy or parish school officials who have legitimate educational interests. 
  • Officials of other academies or parish schools in which the student intends to enroll. 
  • Officials of the courts with lawfully issued judicial process, i.e., subpoena, court order, etc.  
  • Please note health records are the property of the Department of Health. 

 Review of a Child’s Official Records  

Parents/legal guardians have the right to inspect any and all material which is part of their child’s permanent record.  Academies and parish schools require parents/legal guardians to provide a written request prior to when they wish to examine their child’s permanent record.  At the time of inspection, the academy or parish school administrator, or qualified delegate, will be present.

 

 

Section 8- Health 

Medical Requirements 

Health Form

The New York City Department of Health requires that all new students entering nursery through grade 12 show proof of having received a complete medical evaluation.  Children who transfer from one school to another in New York City are not considered new students.  These requirements may change from year to year. 

 

New York State Law states that all students in Grades Nursery through 12 must be immunized as directed by the New York State and New York City Departments of Health. New students may enter school provisionally with documentation of an initial series of immunizations.  Once admitted provisionally, a student has a certain amount of time to continue and complete the medical requirements.  Students who fail to complete the necessary requirements within the appropriate time frame must be excluded from school.  Parents must provide records of immunization to be kept on file at the Academy or parish school. Any exemptions to the immunization requirements must be approved by the Academy or parish school with documentation being kept in the student’s health records. Only medical exemptions are permitted per New York State Law. Religious exemptions are no longer permissible.  

  • For Nursery and Pre-K, – Between July 1 and December 31 of each year, all children between the ages of 6 months and 59 months and attending a group child care or school-based child care program must receive one dose of influenza vaccine.   

 

Administering Medications at School  

School nurses may administer over-the counter-prescription drugs to students with written consent and medical authorization from a parent or legal guardian. School nurses may administer prescription medication that has been prescribed by a physician but must be provided with 

  • Medical authorization from the parent or legal guardian consenting to administering  the medication 
  • A medical plan developed by the child’s parents and health care provider detailing the  proper administration of the medication, details regarding the child’s medical concerns, and other pertinent details.  

Administering Epinephrine  

Parents or guardians will supply their own epinephrine auto-injector and must provide written consent and medical authorization for its use. The academy or parish school must have an up-to-date medical statement on file for each child in care. For a child with identified allergies or with special health care needs, the academy or parish school must have a copy of an individual health care plan developed by the child’s parents and health care provider. Parents must make program staff aware of the individual health care plan on their child’s first day at the program. 

It is the responsibility of the parent/guardian of the student who is at risk of anaphylaxis: 

  • to notify the school that the child/student is at risk of anaphylaxis and is in need of the presence of epinephrine on school premises 
  • to indicate to the school if the child/student is capable of self-administration of the epinephrine device 
  • to supply the school with the epinephrine device* in its original packaging as received from the pharmacist 
  • to replace the epinephrine device when it expires, discolors or has been used 

*It is recommended that two epinephrine devices be supplied, the second functioning as a back-up in case of malfunction or if an extra dose is necessary in accordance with medical documentation. 

Administering Epinephrine on Field Trips 

In the event of a school trip or school event conducted outside of the school premises, it is the responsibility of the parent (or a designated person who appears on the child’s emergency contact list) to attend with the child/student for the purpose of epinephrine administration, if necessary. 

Personal Student Information: 

  1. Medication: In accordance with New York State Education Law, the school cannot assume the responsibility of administering medication to any student. In those cases where a student must receive medication during school hours, Visitation must be provided with a doctor’s note stating that fact. In addition, the child must be able to self-administer the medication. If the child is unable to self-administer, a parent must come to school to give the medication. 
  1. Safety Regulation Regarding Cars: Parents are prohibited from using or blocking the driveway at any time, regardless of weather conditions. Also, in recognition of the tragic consequences that can result from the hazardous practice of double-parking, parents must not double-park in front of the Academy on Ridge Boulevard. 
  1. Emergency Contact :Each child must return an emergency card during the first week of school. Parents must update emergency contact information on Option C.  It is the responsibility of the parent to complete this form accurately and see that the information stated is kept up to date. 
  1. Sickness :Please do not send your child to school if she is sick. Children who become ill when at school will be sent to the school office. A parent will be notified the child. When a leaves school because of illness, only the parents, or adult designated by the parent, may pick up the child. 
  1. Dental Requirements: All students are expected to visit the dentist annually and provide the school with a completion note. 
  1. Medical Excuses: When a student experiences an injury or illness that affects her ability to perform at her maximum level, it is imperative that the school be provided with written notification and medical documentation. Students with special orthopedic support appliances also must submit medical documentation. 

Non-Custodial Parents 

​Parents must alert the school in writing as to any court papers regarding custody of children and the status of the non-custodial parent. Copies of any official court papers must be provided to the school. 

Communication 

Appointment Procedures: Parents are encouraged to communicate with their child’s teacher. However, a written request for a conference is necessary. The teacher will respond within a day. 

  1. Parent Associations: The Mothers’ Club and The Fathers’ Club are organizations available to all parents/guardians whose children are currently enrolled in the Academy 
  1. Emergency School Closing: School closings caused by inclement weather conditions are generally determined by the Diocese. You will be notified by Option C. 
  1. School Telephone and e-mail:(718) 680-9452, Office @visitationacademy.net 

 

City & State Health Services  

The Education Law of New York State mandates that students attending nonpublic schools receive the same health services provided to students attending public schools 

 

 

Section 9Parental Obligations 

 Parental Involvement  

Home is the first place where a child learns love and respect for God and neighbor.  Parents/legal guardians, in choosing a Catholic school to continue the education begun at home; have responsibilities as well as opportunities to share in the continuance of their children’s education. 

Parental involvement consists of parents/legal guardians and staff meeting together because of common interest in the child.  It is expressed in many ways such as sharing in student supervision in the lunchroom or playground or serving as library or teacher aide.  In some instances, parents/legal guardians may be asked to assist in advocacy in all areas that would benefit the schools, including programs that request government assistance, in consultation with the Office of the Superintendent.  The involvement of the total family is also a means of communicating the academy’s and parish school’s performance to the total parish community. 

Parental support for the education of their children is of the upmost importance.  Parents and legal guardians are also expected to uphold the behavioral expectations set forth for students and staff within the academy or parish school community. Failure of parents to act in a manner compatible with the values of the academy or parish school may result in student dismissal.  

Fundraising  

 Visitation Academy Mothers’ Club, Visitation Academy Fathers’ Club 

Every academy or parish school is encouraged to establish a Home School Association. Its purpose is the educational enrichment of parents/legal guardians and teachers. The goal of the Home School Association is to foster a clearer understanding of the mutual responsibilities of parents/legal guardians and teachers regarding the education of the students. 

 

An added responsibility of the Home School Association will be to assist in the fundraising efforts of the academy or parish school. In the school, this is done in coordination with the administration. In an academy, it is done in coordination with the board of directors of the academy. No organization may hold title to accounts nor have access to funds raised for the academy or parish school. All financial transactions must be approved by the pastor/academy board of directors. 

 

Volunteering, Chaperoning & Virtus Training  

Parent volunteers and chaperones are an integral part of the school community. All parents/ legal guardians/ other adults, must complete VIRTUS training, sign a Code of Conduct, and complete a background check.  

  • The VIRTUS program for adults is a three-hour live awareness session that instructs adults of the Church that to protect children you must have continuous awareness and vigilance. This awareness session helps trainees understand signs of child sexual abuse, the methods and means by which offenders commit abuse, and five empowerment steps to prevent child sexual abuse. 
  • The Code of Conduct is a document that acknowledges the importance of legal, professional and responsible conduct of all who work with children and young people. All clergy, employees and volunteers are required to read the Code of Conduct and to sign a Statement of Acknowledgement Form. The Code of Conduct is distributed at all VIRTUS sessions. 
  • All employees and volunteers are also required to have a criminal background screening completed before they start their employment or service. These forms are also distributed at all VIRTUS sessions. As of May 2010, all background screenings (employees and volunteers) will be done through the Safe Environment Office. The searches are done through LexisNexis (volunteers) or HireRight (employees). All information is kept confidential and if a positive result is returned, the pastor/administrator will be notified and appropriate steps will be taken. Background searches will be rerun every 3 years for employees and 5 years for volunteers 

 

Section 10- Safety  

10.1Emergency Drills 

Per New York State laws, academies and parish schools are required to conduct twelve emergency drills over the course of the school year. Four of these drills must be lockdown drills. Students are expected to follow all directives provided to them by school teachers and staff. Failure to comply or act appropriately during emergency drills will result in disciplinary action.  

 

10.2 School Closings  

The Diocese of Brooklyn will base their closings on the New York City Public School System.  If the New York City school system closes due to inclement weather, the schools within the Diocese of Brooklyn are closed.  Local academies and parish schools may also make decisions to close their individual schools based on inclement weather or other hazardous conditions (infrastructure issues, flooding, property damage, etc.). Parents will be notified as soon as possible. In the event of a closure during the school day, proper provisions will be made for students to return home or to be cared for in other premises until usual dismissal time.  

 

Procedures for Visitors 

All visitors must be admitted to the building by school staff. Visitors should proceed to the main office to sign in and receive a visitor designation (lanyard, sticker, etc.) if available. Visitors to the school are asked to remain in the office until they have confirmed their destination within the school. For the safety of staff and students, visitors should not walk about the school but should travel to their intended destination within the school.  Prior to leaving the school, visitors should return to the main office, sign out, and leave through the main doors. Visitors should not exit through side doors to ensure that building security is maintained.  

 During COVID-19, we ask all parents and legal guardians to contact office by phone or e-mail.  Out of an abundance of caution, only parents picking up a sick student will be allowed to come into the school building.  Thank you. 

 

Video Surveillance Cameras 

Academies and parish schools within the Diocese of Brooklyn are authorized to use video camera surveillance on academy/ parish school property to monitor the health, welfare, and safety of all staff, students, and visitors to the property, and to safeguard facilities and equipment. Video cameras may be placed in locations as deemed appropriate by the designated school administrators. 

 Violations of Diocesan policies, administrative regulations, building rules, or laws that images, video and audio capture through surveillance may be used as evidence that may subject students, staff, and visitors to appropriate disciplinary and legal action, including, but not limited to, disclosure to law enforcement. 

 Data from video surveillance is typically retained for a year.  Data related to a known incident which involves injury to students, staff or members of the public or property, or which involves any potential violation of the law or Diocesan policies will be kept with reports of the incident until the incident has been appropriately resolved.  

 

Section 11Internet Use 

11.1 School contact

School E-mail:  office@visitationacademy.net

Teachers have a visitationacademy.net account and a G-mail account using our domain name @visitation.academy.  Teachers can be contacted through their Google classroom account.

 

Option C’s Parent Alert System is a flexible notification system that lets its audiences – parents, principals, and school staff – communicate quickly and reliably. Academies and parish schools may also create alerts to send to parents regarding fund raisers, events, drills, community affairs, school closings and any information they would like to communicate quickly. Users can decide how they want to be reached, either by voice, text or email, or any combination. Parents should check their settings on Option C to ensure that all contact information is up to date and all options are set correctly.  

 

 

Communications with Teachers 

Students benefit tremendously when an open line of communication exists between families and teachers.  It is recommended that parents/ legal guardians communicate any concerns regarding their child. Parents/ legal guardians as well as teachers should always use  school communication platforms (I.e. Google classroom), or a note sent directly to the teacher/ family. If needed, the parent/ legal guardian or teacher can schedule a follow-up meeting to address any further issue.  It is also recommended that a parent communicate with a teacher regarding their concerns prior to involving the administration. Initiating an open communication with the teacher first continues a positive relationship between families and teachers.  

 It is strongly advised that parents and teachers do not use personal social media accounts or personal cell phones (texting) as a means of communication in regards to school related concerns.  

 

 Section 1Finances 

School Tuition Policies 

The success of our Academy relies on the commitment of our families to make Catholic education a financial priority. The Academy has full-year contractual and financial obligations that must be met, such as teacher salaries, utility bills, building maintenance and improvements, and other expenses. Families that seek enrollment are required to satisfy the annual tuition by specified due dates. 

These policies are not intended to deprive anyone of a Catholic education.  It is our desire to maintain a fair approach to collection of tuition and to provide a sound financial policy for the overall welfare of our families. We encourage all responsible parties to maintain open communication with the business office to ensure a complete understanding of each family’s financial obligations. The goal of our academy is to provide a Catholic education to every student who desires one, but only by mutual cooperation can we make certain that this goal is met.  Parental non-payment or delinquency in meeting financial obligations creates an additional burden for the Academy. 

  • Tuition contracts specifying a payment schedule will be published and shared with families. All families must sign an enrollment contract that guarantees the family will be responsible for the full payment of tuition for the academic year. 
  • Tuition payment schedule will follow the most appropriate schedule for the academy and parents:  monthly, one payment, or three installments. 

 

Tuition and other fee schedulesThe academy or parish school will collect tuition and fees over a ten month period. This ten month period will typically extend from June to March. Tuition collection will begin prior to the start of the school year.  

 

 Academies and parish schools reserve the right to place severely delinquent accounts in the hands of a collection agency or its attorneys for collection.   It is not our desire that any family should incur unnecessary legal fees or suffer further embarrassment or inconvenience in this regard.   Again, we encourage prompt communication with the academy in an effort to avoid litigation.  

In order to withdraw a student, the parent must submit written notice to the principal in advance of the withdraw date. This enables the academy to prepare necessary information and settle accounts.  No student records will be forwarded to another academy or school until all accounts have been settled. 

Following the terms of the enrollment contract, refunds will be made only in accordance with the stated guidelines and/or at the discretion of the administration. The refund must be requested prior to the start of the period for which payment would be made. 

 

  • In order to participate in graduation activities, all debts for eighth grade students must be cleared by the first Monday of May. Eighth grade transcripts will not be released to the high schools if the financial obligations have not been met.    
  • All fees must be paid in full before records or progress reports will be processed. It is the sole discretion of the academy to withhold trimester exams, report cards, transcripts, records, and diplomas until all financial obligations are satisfied in full. 

 

Section 1 Safe Environment 

 

Child Lures Prevention Program 

The Child Lures/Teen Lures Prevention programs are presented to the children and youth who attend each academy or parish school. This program is tailored to different age groups and covers topics such as staying healthy and safe, kindness and respect, trusted adults, my body belongs to me, child luring, choosing grown-ups to help, children are special,  and abuse is never a child’s fault (topics will vary based on age level appropriateness). For older students, topics include sexual assault, harassment, dating violence, bullying/cyberbullying, sexting, identity theft, online luring, suicide and human trafficking with the goal of facilitating authentic conversations to bring awareness to the topics. 

 

Each program provides teachers with the resources to facilitate appropriate conversations. Parents/ legal guardians will also be provided with a link to access parent guides digitally to continue the conversations within their homes.   

 

Alcohol and Drug Free Zone Policy 

The New York City Tobacco Products Regulations Act of 1994 curtails exposure to tobacco use on school grounds.  For the purpose of this legislation “school grounds” means the “buildings, grounds or facilities, or any part thereof, owned or occupied by public or private institutions for the primary purpose of providing educational instructions to students at or below the twelfth grade level.”  Tobacco use is not permitted on school grounds at any time.  A “tobacco product” is any substance which contains tobacco including but not limited to cigarettes, cigars, pipe tobacco, and chewing tobacco.  New York City regulations are far more stringent than the regulations promulgated by New York State.  However, schools subject to the rules of this municipality, as are the schools of the Diocese of Brooklyn, must follow the local laws.  Thus, smoking is prohibited on ALL SCHOOL PREMISES AT ANY TIME. 

 

For the safety of our students, alcohol is also prohibited from being consumed on school premises at any time.  

 

Diocesan Information regarding emotional health for middle school and high school age students

https://www.sprc.org/resources-programs/sos-signs-suicide

SOS  is a prevention program designed for middle school (ages 11-13) and high school (ages 13-17) students. 

 

Section 1– COVID-19 

*All health related policies and procedures have been adopted from the regulations published by the NYC Department of Education in partnership with the NYC Board of Health. 

14.1 Hygiene and Health Requirements 

14.1a Face Coverings 

Students are required to wear face coverings when in the school building and maintain appropriate social/physical distancing. Students should bring an appropriate face covering from home. The school will have surgical masks available for students as needed. Students’ cloth face coverings should be clearly identified with their names or initials, to avoid confusion or swapping. Students’ face coverings may also be labeled to indicate top/bottom and front/back. Non-disposable mask should be washed daily. 

All visitors to the school for any reason will always be required to wear a face covering while on school grounds or in the school building. Faculty and Staff are also required to wear masks 

All masks for faculty, staff, and students are subject to approval by the principal and Office of the Superintendent of Schools. Masks should be plain and free of any objectionable statements or support for any group, product, political view, and so on, other than the name of their Parish School or Catholic Academy. 

Students will be provided opportunities for short breaks to remove masks throughout the day, while social distancing, in addition to removing them during outdoor times and while eating.  

14.1b Social Distancing 

Classrooms and other school areas will be set up to ensure social distancing between students. Students will also be required to maintain social distance when they are not at their desk. This is particularly important when students are not wearing face coverings such as while eating or during mask breaks.  

14.2Health Policies 

If a student or staff members displays symptoms of COVID-19 during the school day, the following procedures will be followed: 

  • Each building will have a designated Isolation Room for students or staff who display symptoms 
  • A student showing symptoms of COVID-19 will be escorted to the Isolation Room by a staff member wearing appropriate personal protective equipment (PPE). 
  • The area where the student was showing symptoms will be immediately cleaned and disinfected. 
  • The student will be evaluated by the nurse/health professional in the Isolation Room. 
  • A family member or guardian will be contacted by a staff member and asked to pick up the student. 
  • Upon pick up, the nurse/health professional and school staff will strongly advise the family to visit a doctor and get the student tested for COVID-19 
  • Any student placed in the Isolation Room will be adequately supervised by a staff member during this time until the ill student can be picked up.  

14.2a Health Screenings 

Parents/ legal guardians will be asked to check student temperatures and screen students for symptoms prior to their arrival to school grounds. In the event that parents/ legal guardians are unable to do so, school staff members will be designated to complete health screenings. It is asked that all parents/ legal guardians are vigilant in temperature and symptom screenings for their children for the safety of other students as well as staff members. School staff will also perform random temperature screenings for both students and staff members using no-touch thermometers.  

Symptoms of COVID-19 are: 

  • Fever of 100.0°F or higher or chills 
  •  Cough, shortness of breath or difficulty breathing, 
  •  Fatigue, 
  •  Muscle or body aches, 
  •  Headache, 
  •  Loss of taste or smell, 
  • Sore throat, congestion or runny nose, 
  • Nausea or vomiting, 
  •  Diarrhea. 

14.3b Students Excluded from In-Person Learning 

School-based staff and students cannot report to school if they have: 

  • Been knowingly in close or proximate contact in the past 14 days with anyone who has tested positive through a diagnostic test for COVID-19 or who has or had symptoms of COVID-19. 
  •  Tested positive through a diagnostic test for COVID-19 in the past 14 days. 
  •  Experienced any symptoms of COVID-19, including a temperature of greater than 100.0°F, in the past 14 days. 
  • Traveled internationally or from a state with widespread community transmission of COVID-19 per the New York State Travel Advisory in the past 14 days. 

 

14.4Returning to School after Showing Symptoms 

Any individual (student or staff member) showing signs of COVID-19 can only return to school when the following conditions are met: 

  • Received a positive COVID-19 test AND 
  •  Isolated for 10 days AND 
  •  Presents clearance from a healthcare provider AND 
  •  The individual has been symptom free for 24 hours without the use of medication. 

OR 

  • Received a negative COVID-19 test AND 
  •  Presents clearance from a healthcare provider AND 
  •  The individual has been symptom free for 24 hours without the use of medication. 

OR 

  • Never got a COVID-19 test AND 
  • At least 10 days have passed since symptoms started AND 
  •  Presents clearance from a healthcare provider AND 
  • The individual has been symptom free for 24 hours without the use of medication. 

 

If DOHMH or NYC Test & Trace Corps determine the individual is considered a close contact of a positive case, the individual can only return to school when all the following are met: 

  • The individual has completed a 14-day quarantine regardless of symptoms or COVID-19 test results since their last exposure to that case AND 
  •  Presents clearance from a health care provider evaluation AND 
  • The student has been symptom free for 24 hours without the use of medication. 
  •  Students in quarantine should participate in remote learning if feeling well enough. 

 

14.3School Closures 

Academies and parish schools within the Diocese of Brooklyn will continue to work to provide in-person learning as long as it is safe to do so. Academies and parish schools will follow guidance from local Board of Health officials as well as directives from the City of New York to ensure student safety.  

 

Per the New York City Department of Education “In order for schools to reopen and stay open, the percentage of positive tests in New York City must be less than 3% using a 7-day rolling average. Schools will need to close if the percentages of positive tests in New York City are equal to or more than 3% using a 7-day rolling average. It is important to note that the above threshold is just one trigger for closing schools but may not be the only trigger. For example, a decision to close schools would be made where there were recurrent, uncontrolled outbreaks of COVID-19 in schools, even if the overall case rates across New York City were to remain low.” 

 

In the event of positive cases reported within the school community, the following procedures will be followed per NYC Test & Trace Corps and DOHMH Investigations: 

Number of Cases  During Investigation (at least 24 hrs)  After Investigation 
One confirmed case in a classroom  Close classroom with positive case, transition to remote learning   Classroom remains closed for 14 days; Students and staff in close contact with positive case quarantine for 14 days  
At least two cases linked together in school, same classroom   Close classroom with positive cases, transition to remote learning  Classroom remains closed for 14 days; Students and staff in close contact with positive cases quarantine for 14 days 
At least two cases linked together in school, different classrooms  

 

Close school building, transition to  

remote learning  

Classroom or each case remains closed for 14 days; Students and staff in close contact with positive cases quarantine for 14 daysAdditional school members are quarantined based on where the exposure was in the school (e.g., the locker room)  
At least two cases linked together by circumstances outside of school  

(e.g., acquired infection by different setting and source)  

Close school building, transition to  

remote learning  

School opens after investigation; Classrooms remain closed for 14 days  

 

At least two cases, not linked but exposure confirmed for each outside of school setting   Close school building, transition to  

remote learning  

School opens after investigation; Classrooms remain closed for 14 days  

 

Link unable to be determined   Close school building, transition to  

remote learning  

Close school for 14 days  

 

 

 

14.4 Distance Learning 

Distance learning that is facilitated by a Catholic Academy or Parish School within the Diocese of Brooklyn is bound by all parts of the Acceptable Use Policy. As distance learning requires the use of other mediums such as teleconferencing platforms, virtual classrooms, digital file transfer and online work, there are other factors that need to be addressed. 

  • Device Usage – The use of school/academy or personal devices for distance learning is allowed. It is recommended that all school/academy issued accounts only be used for schoolwork purposes and that those accounts are signed out of after work is completed. All usage is governed by this policy. 
  • Video/Audio Conferencing – Video or audio-conferencing platforms may be used to facilitate class meetings and communication between teachers and students for teaching and group work. When using these platforms, participants must remember to conduct themselves in a professional manner commensurate with behavior expected in a physical classroom. Entering meetings other than those you are explicitly invited to by the coordinator (teacher, principal, etc.) is strictly prohibited. Trying to circumvent the security of a meeting, “hijacking” a presentation or displaying any objectionable content during a meeting is a direct violation of this policy and subject to the disciplinary actions contained within. Recording of video/audio conferences is also prohibited. 
  •  File Transfer/Submission – The transmittal of files may be required at times for teachers to provide and students to submit work. The willful transfer of objectionable material, malicious content or any other such transmissions is a violation of this policy. 
  • Learning Platforms – The use of learning platforms such as ThinkCentral, Learn360, Mathletics, Microsoft 365, Google Classroom and others is for the sole purpose of supporting and furthering the education of students. Any use of these platforms for any other reason may be considered a violation of this policy. 
  • Any use or misuse of the technology provided for distance learning that interferes with the education of students or the operations of the school/academy is a violation of this policy. 

 

 

Section 15 – ADDITIONAL SCHOOL POLICIES                        

ACADEMIC HONESTY AND ON-LINE SAFETY 

Visitation Academy aims to develop inquiring, knowledgeable and caring young people who help create a better and more peaceful world through intercultural understanding and respect. 

Visitation’s policies and expectations aid each student’s growth in individual freedom (the ability to choose the better thing), personal responsibility, self-discipline, and the gracious manner characteristic of a young, Christian woman.  A Visitation student is expected to be completely honest in all her dealings, including class assignments and tests.  She is expected not to plagiarize material, fabricate or falsify information.  Enrollment in the school implies an approval of its standards and a willingness to cooperate with them. 

 

Cheating or academic dishonesty includes: 

  • Plagiarism – using the ideas or work of another person as your own, such as copying language from a book or website and not citing origin. 
  • Misconduct – refusing to follow directions, such as taking test materials from a classroom or using prohibited electronic devices. 
  • Forgery – forging the signature of a Parent/Guardian on a letter, progress report, permission slip or any other document. 

 

RESPONSIBILITY FOR SCHOOL POLICIES 

The Head of School, faculty, staff and students share in the responsibility to promote and uphold the Academic Honesty Policy.  Visitation values its partnership with parents and seeks parental support and respect for school policies and regulations. 

 

Teachers reinforce academic honesty: 

At the opening of the school year, each subject area teacher is responsible for teaching students how to use other people’s work, referencing and citation as it pertains to a particular subject area.  A workshop will also be conducted in ELA to guide students in referencing other people’s work including citations, work cited, Bibliography and quality of sources used. 

Teachers will: 

  • help students understand what academic honesty is and why it is important. 
  • help students learn definitions of cheating, plagiarism, collusion, and misconduct and how to avoid those practices. Teachers will also stress the concept of intellectual property – defined as ideas or work of another person, including professionals and students, and how to avoid the misuse of intellectual property. 
  • model good practices of academic honesty. 
  • encourage students to develop their own voice and ideas. 
  • help students develop responsible use of IT, library resources, and citation which includes photographs, websites, music, and literature. 
  • clearly state expectations for collaborative and individual work. 
  • teach students how to reflect on what they have read and take appropriate notes by paraphrasing and writing down general statements from texts. 

 

Below is a list of free citation sources to help students accurately acknowledge the intellectual property of others using MLA format. 

Citation Machine http://citationmachine.net 

Easy Bib http://www.easybib.com/ 

Perdue Owl https://owl.english.purdue.edu/owl/resource/747/01/ 

Students should: 

  • be honest in presenting all of their work. 
  • acknowledge help from parents, other students, and friends. 
  • know what constitutes cheating and how to abide by the rules of academic honesty. 
  • say “no” to students who want to copy their work. 
  • understand and use technology and library resources properly. 
  • acknowledge resources in appropriately cited bibliographies, using MLA or another approved source when citing sources. 
  • when collaborating with other students, share ideas and not allow someone to copy their work. 
  • keep the content of a test to themselves and after taking a test not tell other students the questions or answers. 
  • not buy, find, or receive a paper that they turn in as their own work. 

 

 

Consequences of Academic Dishonesty 

Infractions of school policy show a lack of respect for the school, teachers, and fellow classmates and are not consistent with the student’s personal growth. 

 

  • For the first offense in a case of plagiarism, the teacher will review how to reference sources with student/class. The student will resubmit the assignment. 

Parents will be contacted by teacher and made aware of infraction. 

  • A second offence will result in a failure for the project/paper. 
  • Any continued offences will be referred to the principal. 
  • In a case of on-line safety dishonesty, a student will lose the privilege of using her personal tablets, computers or any electronic device at school. 

As a school community, we understand that students need support and guidance when it comes to being academically honest.  Our end goal in dealing with academic dishonesty is behavioral change. 

 

 

ACADEMIC INTEGRITY AND THE HONOR CODE 

The Honor Code at Visitation shapes a learning environment based on honesty, fairness, responsibility, and mutual respect. All members of the community are called to uphold the Honor Code in thought and deed. “Be who you are and be that well,” advised St. Francis de Sales. 

 

HONOR CODE 

Each student is responsible for maintaining her own honor and for the integrity of the entire community and her fellow students. Each student affirms this commitment by signing the pledge: 

I, _______________, agree to the conditions of the Academic Honesty Policy and understand that the following are violations of the Honesty Policy.  Examples include but are not limited to: 

  • Lying – not telling the truth to any member of the Visitation community. 
  • Plagiarism – using the ideas or work of another person as my own, such as copying language from a primary or secondary source without giving the proper credit to the source. Words, images, audio, and videos that are used in posters, slideshows, oral reports, papers, or other projects also must be cited. 
  • Misconduct – refusing to follow directions, such as taking test materials from a classroom or using prohibited electronic devices. 
  • Forgery – Forging the signature of a Parent/Guardian on a letter, progress report permission slip or any other document. 
  • Stealing 
  • Cheating – giving or receiving answers for an examination test, quiz, recitation, homework, or assignment of any type. This policy applies to both internal and external assessment(Terra Nova, NYS Testing, NYS Regents) 

STUDENT GUIDELINES FOR ON-LINE SAFETY 

The use of technology is permitted on academy premises under limited conditions as authorized by the Principal for the sole purpose of enhancing academic achievement while respecting the dignity and safety of all members of the Visitation Academy community. 

The Internet provides access to computer systems located all over the world.  We need guidelines in order to use the Internet safely and productively.  Please read the guide lines below with your  parents and sign the bottom.  Once you have agreed with these guidelines, you will be able to participate in Internet projects in school.  If any of these guidelines are broken, you will not be allowed to use the Internet in school. 

  • I will demonstrate honesty and respect for others at all times.   Honesty and respect to all in our school community including Sisters of the Visitation, faculty, staff and other students. 
  • I will not post language or pictures that are offensive. 
  • I will not invade the privacy of another user nor will I willfully break into another’s account. 
  • I will tell my teachers/parents right away if I come across any information that is racist, sexist, hateful or obscene. 
  • I will not go to any website that is not approved by my teacher. I will only go to websites that are needed for my research or schoolwork. 
  • I will be logged out of any personal media sites if I am using my own tablet/computer in school. I understand that the Internet is being used for research and school work and that I can-not check Facebook, Instagram or any personal media account while at school. 
  • I will ask permission to use materials that belong to someone else. Some information on website sites is copyrighted. 
  • I will not send mean or hateful e-mails to anyone. I will report any e-mail that is offensive to me to my parents and teachers. 
  • I will take care of software, equipment and data. 
  • I understand that I am not to use my personal cell/smart phone during school hours. My cell phone must be off and in my backpack during the school day. 
  • I will not engage in any form of harassment or cyber bullying. 
  • I will not access, transmit, copy or create material that violates Visitation’s Handbook. Violations include but are not limited to material, language, images and messages that are illegal, sexually-explicit (including nudity), threatening, rude, discriminatory, harassing or disruptive to the educational process. 

I understand, if I break any of the rules and guidelines for on-line safety, I will not be allowed use the Internet in school and disciplinary action might be taken, depending on the severity of the behavior. 

I understand, I cannot take classroom pictures of students or teachers and post pictures on Instagram or any other internet site. 

Any information related to the school on any web site, Instagram, bulletin board, chat room, e-mail or to other messaging system that is deemed threatening or impugning to the character of another person is subject to disciplinary action. 

Visitation reserves the right to review any and all data, information, communications, logs, and all other material stored on school devices or on student personal devices that I use on campus. 

Parents:  please do not try to reach your child on her cell phone during school hours. 

 

Anti-Bullying/Harassment Policy 

Anti-Bullying /Harassment Policy 

VA has a No Tolerance policy regarding bullying. 

*Definition of Bullying 

Visitation defines Bullying as some form of physical, verbal, social, or electronic harassment that has the effect of demeaning and hurting its victims or others in the Visitation community, regardless of its intended result or effect. 

Examples of bullying include but are not limited to the following behaviours 

* Pushing, tripping, kicking, or hitting 

* Damaging, hiding or taking property 

* Excluding someone from a group or activity to purposely hurt her 

* Threats of physical harm 

* Calling someone offensive or demeaning names such as “stupid” or “idiot” 

* Screaming profanity at someone 

* Writing mean, offensive, or demeaning comment on images on school property 

To be bullying an action must meet all 3 criteria 

  1. unwanted aggressive behavior
  2. imbalance of power – perceived or real
  3. repetitive – continuously or with intent, relentless

If bullying takes place on line or in writing – it qualifies as happening more than once. 

Bullying affects the entire community: 

(a)This requires staff to: 

* Be role models in word and action at all times 

* Be observant of signs of distress or suspected incidents of bullying 

* Make efforts to remove occasions for bullying by active patrolling during supervision duty 

* Arrive at class on time and move promptly between lessons 

* Take steps to help victims and remove sources of distress without placing the victim at further risk 

* Report suspected incidents to the appropriate staff 

(b) This requires students to: 

* Refuse to be involved in any bullying situations. If you are present when bullying occurs – if appropriate, take some form of preventative action and report the incident or suspected incident and help break down the code of secrecy. 

* If the students who are being bullied have the courage to speak out, they may help to reduce pain for themselves and other potential victims. 

(c) The School recommends that parents: 

* Watch for signs of distress in their child e.g. Unwillingness to attend school 

* Advise your child to tell a staff member about the incident. 

* Inform the school if bullying is suspected. 

* Do not encourage your child to retaliate. 

* Communicate to your child that parental involvement, if necessary, will be appropriate for the situation. 

*Adapted from Poly Prep 

**Adapted from Marymount College 

RESTORATIVE APPROACHES AND PROGRESSIVE DISCIPLINE 

Guidelines from Dignity For All Students Act – NYS 

The New York State Dignity for All Students Act http://www.p12.nysed.gov/dignityact/documents/FINALDignityForAllStudentsActGuidanceDec2017.pdf 

SECTION VI: RESTORATIVE APPROACHES AND PROGRESSIVE DISCIPLINE One of the Dignity Act’s underlying premises is that preventive and non-punitive intervention in response to incidents of discrimination and/or harassment, where appropriate, can be an effective way to foster school environments free from harassment and discrimination (see Education Law §§10, 13). 

Schools are, therefore, encouraged to use a wide range of intervention measures to address discrimination and/or harassment, including, where appropriate, restorative practices, conflict resolution, peer-mediation, and counseling, rather than over-relying on exclusionary methods of discipline, such as suspension. Understanding discipline as a “teachable moment” is fundamental to a positive approach to discipline. It has been in particular the experience of the New York City Department of Education that restorative approaches can help schools prevent or deal with conflict before it escalates; build relationships and empower community members to take responsibility for the well-being of others; increase the social skills of those who have harmed others; address underlying factors that lead youth to engage in inappropriate behavior and build resiliency; provide wrong doers with opportunities to be accountable to those they have harmed; and enable them to repair the harm to the extent possible. 

 

Student Academic Integrity and Honor Code and Bullying Policy 

I understand and agree to the conditions in the Student Academic Integrity and Honor Code.  

I understand and agree to the conditions in the Student Guidelines for Online Safety and Bullying and Harassment Policy. 

Student’s Name PRE K -2_____________________________________  Grade _____ 

Student’s Signature Grades 3-8 __________________________ Date: ___________ 

Parent’s Signature___________________________ Date: ____________________ 

 

 

Student – Athlete Concussion Statement 

After reading the Visitation Academy Concussion Fact Sheet, my child and I are aware of the following information: 

A concussion is a brain injury. During the school day students must report any head injury to a teacher and the school office. If a child is diagnosed with a concussion, the parents are responsible to report this information to the school office with a doctor’s note. 

Students who have been diagnosed with a concussion require both physical and cognitive rest, as concussions can affect the ability to perform everyday activities, and affect reaction time, balance, sleep, and classroom performance. 

A concussion is not visible, but some of the symptoms can be noticed right away, while other symptoms can show up hours or days after the injury. 

A student cannot return to play in a game or gym class if she has received a blow to the head or body that results in concussion related symptoms. 

Following concussion the brain needs time to heal. Doctors have specific rules for recovering from a concussion; students must adhere to these rules. A doctor’s note must be presented for the student to resume normal activities. 

I have reviewed this information with my child and she is aware of the above information. 

Additional concussion information can be found at: 

http://www.cdc.gov/headsup/basics/index.html 

http://www.p12.nysed.gov/sss/schoolhealth/schoolhealthservices/ConcussionManageGuidelines.pdf 

 

Student Name: ____________________________________________ Grade ______ 

Parent Signature: ___________________________________________ 

Date: ____________________________________________________ 

 

 

Athletic Code of Conduct 

Through an emphasis on personal fitness, we want to teach lifelong habits and attitudes of wellness that will endure long after students have graduated. 

In order for student-athletes to be eligible to participate in our Physical Education Program (& outside softball), students must abide by the following guidelines: 

All medical forms and parent consent forms must be turned into the school office.  Student/athletes are expected to behave in a way that reflects good sportsmanship, citizenship, and caring towards others on and off the playground, fields, and gym. 

Student-athletes are expected to properly use and respect school property.  This includes respecting the facilities (no food/drink/gum), and using equipment properly.  The use of profane language or inappropriate behavior at school is positively not acceptable.  Student-athletes will not encourage or participate in any form of harassment, or bullying; Bullying, as described in VA’s Bullying Policy, will not be tolerated. 

Student Safety 

Safety for students is the highest priority of at Visitation. While injuries are a risk in any athletic activity, appropriate protective gear is required to participate. 

The faculty has access to a first aid kit and AED. 

We strongly encourage families to work closely with the faculty to ensure that each student-athlete remains as healthy and injury-free as possible and to alert the office in the event their child’s physical or mental health or condition changes during the course of the school year. 

Parent Guidelines for Softball* 

Interscholastic athletic competition should demonstrate high standards of ethics and sportsmanship and promote the development of good character. Parents are an essential piece that will help with the success of the softball program in this area. Parents serve as role models that students emulate. 

*adapted from Poly Prep 

Parent Pledge 

As a parent, I acknowledge that I am a role model. I will remember that school athletics is an extension of the classroom, offering learning experiences for the student-athletes. I must show respect for all players, coaches, spectators, and officials. I will positively support and encourage the teams involved. I understand the spirit of fair play and the good sportsmanship expected by our school. I accept my responsibility to be a role model of good sportsmanship that comes with being the parent of a Visitation Academy student-athlete. 

STUDENT PLEDGE 

I understand that the ultimate goal of athletics is to provide an enjoyable and positive experience for all. 

I will be a positive role model by encouraging good sportsmanship. 

Adapted from NYSAISAA Code of Conduct 

 

PARENT/STUDENT CONTRACT 

Acknowledgement of Receipt & Review of the Visitation Academy Athletic Code of Conduct 

Please sign and return this portion to your daughter’s teacher. 

Yes, we have read and will adhere to the Visitation Academy Athletic Code of Conduct. 

Parent Name (please print) ___________________________________________ 

Parent Signature ___________________________________________ 

Date: 

 

I will commit to following the Visitation Academy Athletic Program Code of Conduct. 

Student Name (please print) ___________________________________________ 

Student Signature ___________________________________________ 

Date: 

 

CHROMEBOOK Contract
2020-2021

 

I agree to keep the Chromebook in good working condition. Good working condition includes but is not limited to: using maintenance techniques approved by the teachers, and not leaving/storing the Chromebook in extreme temperatures. By signing this contract, I understand:

 

  • The school delivered the Chromebook to me in good working condition. I take full responsibility for this Chromebook for the 2020-2021 school year.
  • I agree to pay for any repairs that result from improper use, improper maintenance, or neglect of the Chromebook.
  • I will only use the Chromebook assigned to me. I will not use a Chromebook that belongs to other students or the school. If I allow another person to use my Chromebook, I acknowledge that I am responsible for any damages that occur.
  • I agree to bring the Chromebook back in June,2021 in good working condition.
  • I will not write on the Chromebook label.

Chromebook Distribution and Care

  1. Chromebooks are the property of Visitation Academy.
  2. Students are responsible for the general care of the Chromebook and are expected to use the Chromebook in accordance to this contract and any teacher stipulated guidelines.
  3. Students/Parents/Guardians are responsible for the care and upkeep of the Chromebook.
  4. Any damage, including but not limited to broken components and or failure to work properly must be reported to the homeroom teacher for an evaluation of equipment, repair, and cause. Any loss or damages will result in a student losing Chromebook privileges and is the financial responsibility of the student, parent/ guardian.
  5. Full replacement cost will be $300, including cover and software.

 

 

Chromebook #: ______________________________

Please Note:  Report any existing dents or other issues with the Chromebook so you are not held accountable for them upon the return of the Chromebook.

We recommend that you purchase a Chromebook sleeve for further protection of the Chromebook.

Students are expected to charge their Chromebook at home nightly.  It is not necessary to bring the power cord to school since the Chromebook should be fully charged.

____________________________________                        _____________________________________
Student signature                           date                                   Student printed name

____________________________________                        _____________________________________
Parent signature                              date                                   Parent printed name

 

Dear Visitation Academy Parents,

Protecting a student from exposure to offending allergens is the most important way to prevent life‐threatening anaphylaxis. Avoidance of exposure to allergens is the key to preventing a reaction.

The classroom environment is a place where students need to feel safe to promote learning. This issue is especially important to the parent/guardian of an allergic student. Safeguards and any required accommodations to meet the specific needs of each student with a food allergy are in place and we need all families to assist with in helping to protect the health of every child attending Visitation.

Protecting a student from exposure to offending allergens is the most important way to prevent life‐threatening anaphylaxis. Avoidance of exposure to allergens is the key to preventing a reaction.

School is a high‐risk setting for exposure to food allergens, due to such factors as the large number of students, increased exposure of the allergic student to food allergens, as well as cross‐contamination.

All students with health issues that may impact the school day have necessary medication and we want to ensure environmental protocols are followed for the health and safety of every child.

PEANUT AND TREE NUT SENSITIVE POLICY

As a school dedicated to elementary education, we know that it is essential that we help our students manage their allergies. While the faculty and staff do an amazing job of cleaning and wiping down surfaces, there are some children within our school who could have a serious allergic reaction from contact with even a microscopic amount of the offending foods.

In order to protect all Visitation students, our school a Peanut/Tree Nut Sensitive School. We ask that no peanuts or tree nuts be brought into our school. Foods sent in for snack or lunch should be carefully checked to make sure they are peanut/tree nut-free. This means the product cannot contain

peanuts and tree nuts and cannot have the following warnings: “may contain…”; “processed in a facility…”, and “manufactured on shared equipment…” Families can help ensure that our school stays peanut/tree nut-free by reading packaging labels and by reminding children not to share food with other children at school. We need to make sure that there is little opportunity for a child to be exposed to foods that could harm her.

Nut-sensitive Policy:

To create the safest, healthiest, and most inclusive environment for all students, the school has implemented a nut-sensitive policy, which states that we will attempt to maintain an environment free of all peanuts and tree nuts. (Tree nuts include nuts such as cashews, almonds, pecans, walnuts,

pistachios.) Foods containing these items are should not be brought to school for snack or lunch.

We are an allergy-aware school. As such, we seek to build community sensitivity and empower all students. Students with allergies are aware of what they can and cannot eat, and we ask that other students and adults are conscientious of the allergies of others.

Thank you for your cooperation with this matter.

Jean Bernieri

Adapted from: foodallergy.org